Tender for Supply of Curtains

Tender for Supply of Curtains

Procurement and supply of curtains, related items and refurbishment. The Medical and General Team has a requiement for the procurement and supply of a range of curtains and related items to Units within the United Kingdom, with the supply of either fabrics or readymade curtains to Overseas Units.

UK-Bristol: textile fabrics and related items

2012/S 217-357773

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Medical and General Supplies (M&GS), DE&S
Defence Medical and General Supplies Project Team, Mailpoint #4226, Elm 2B, MoD Abbey Wood
Contact point(s): Ann Fowler
For the attention of: Ann Fowler
BS34 3JH Bristol
UNITED KINGDOM
Telephone: +44 3067983557
E-mail: DESCommodities-M&GS-Comrcl-3c@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Procurement and supply of curtains, related items and re-furbishment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Textile fabrics and related items. Curtains and related items. The Medical and General Team has a requiement for the procurement and supply of a range of curtains and related items to Units within the United Kingdom, with the supply of either fabrics or readymade curtains to Overseas Units. The supplier may also be required to undertake some refurbishment of said items.
II.1.6)Common procurement vocabulary (CPV)

19200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The M&GS Team has a requirement for the procurement and supply of a range of curtains and fittings and installation. The requirement is based on the estimated number of products required to support the wellbeing, duty of care and routine maintenance for all UK and Overseas Units. Products are to be supplied fully compliant with MoD approved Quality Standards, including Defence Standard DEF STAN 05-61 Part 1 Issue 5, AQAP 2120 Edition 3 and AQAP 2009 Edition 3. All Articles supplied must comply with the Health and Safety at work Act 1974, and any subordinate legislation. Suppliers will be required to provide additional technical data relating to safety for any new/additional Articles added to the contract where requested by the Authority.
Defence Standrads available from the internet www.dstan.mod.uk.

The Contract(s) for this requirement will be awarded based on the most economically adventageous tender as detailed in the Invitation to Tender (ITT). The Schedule of Requirements will be issued with the ITT documents. Tenderers will be invited to bid against the complete requirement.
The Authority invites Expressions of Interest (E of I) by email only to DES-Commodities-NCS-Comrcl-1@mod.uk for this requirement. The closing date for E of Is is 23:59 hours on the 17th November 2012.

The Authority will conduct a pre-qualification exercise and a Pre-Qualification Questionnaire (PQQ) will be issued electronically to those companies for which an E of I has been received by 23:59 hours on the 17th November 2012. The PQQ must be completed and returned to M&GS in hard copy format with a copy provided in Microsoft Word 2003 on a CD by the date indicated.
Only those companies or alliances that can demonstrate a sufficient level of competence against the Authority’s PQQ criteria will be invited to participate in the competition, it is envisaged that a maximum of 6 companies or alliances that meet the minimum qualifying standard by not failing any of the criteria and by achieving an overall score of 70 % or more will be invited to tender. Should more than 6 companies ot alliances achieve an overall score of more than 70 % in their PQQ response only the 6 companies with the highest score will be invited to tender. The PQQ evaluation will comprise 2 elements: the first element will comprise a pass/fail evaluation, whereby companies or alliances who fail to meet, or submit a Nil response to, one or more of the pass/fail criteria will be excluded from the process and not evaluated further. The pass/fail subjects in the PQQ are:
Grounds for Mandatory Rejection.
Convictions.
Conviction for any offence within the meaning of Article 45(1) of Directive 2004/18/EC (Regulation 231 of the Defence and Security Public Contracts Regulations 2011) as defined by the national law of any relevant State will fail this element of the PQQ and will not be evaluated further.
Insurance.
The Authority requires that companies hold Employers Liability Insurance of at least £5M. Failure to provide conformation of this will constitute a failure of this element of the PQQ.
Gounds for Discretionary Rejection:
Ineligibility.
The Authority may treat a company as ineligible or decide not to select a company on one or more of the grounds laid out in Artile 45(2) of Directive 2004/18/EC (Regulation 23 of the Defence and Security Public Contracts Regulations 2011).
Economic and Financial Standing.
The Applicant’s (individual companies or members of potential alliances) financial ability to meet this requirement will be assessed on a risk basis and the Applicant’s financial accounts will be evaluated by the Cost Assurance and Analysis Service’s (CAAS) Financial Analysts. Factors that will be taken into consideration when evaluating the accounts include: Turnover; Profitability; Liquidity and Working Capital; Debt; and Cashflow. CAAS will also examine the financial health of any parent company where appropriate. When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using financial credit agencies such as Company Watch and Dun and Bradstreet. If examination of the financial accounts exposes potential for an applicant to experience financial difficulty, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the accounts will attract an acceptable or non-acceptable risk marking. A non-acceptable risk marking will constitute a fail of this element of the PQQ.
Quality Accredition.
Companies will be required to provide evidence of current BS EN ISO 9001 accreditation (or equivalent) issued by a UKAS recognised 3rd party certification body showing the scope of the certification or, where this cannot be provided, companies must demonstrate compliance with AQAP 2120. Failure to meet this requirement will constitute a failure of this element of the PQQ. AQAPs can be obtained from the internet at www.dstan.mod.uk.

The second element of the PQQ will be used as down selection criteria and questions will be scored and weighted in accordance with the evaluation methodology detailed in the PQQ. Applicants who submit a nil response to one or more questions may be excluded from the process and not evaluated further. Applicants will be required to provide details of their technical and professional ability to show that they have the capability and capacity to perform the requirement. The authority will ask a series of questions based on the following topics (please note the following criteria are not listed in any order of priority or weighting): Sustainability, Performance Management, Innovation, Supply Chain Management, Collaborative Working and Capability. Subject to all requirements of the PQQ being met only the highest scoring 6 suppliers that achieve an overall score of 70 % or more in their PQQ response will be invited to tender.
This procurement will take place under the Public Contract Regulations 2006 Accelerated Restricted Procedure. Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1 Aug 11. LCS is determining the future strategy for all commodities and services within its remit and may, in the future, place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event, the Authority may satisfy its requirements from the LCS service contract and no further orders will be placed against any framework arising from this notice.
The announcement of a future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued; announcements are for information only. Thus the issue of a possible future purchase notice, or the issue of an invitation to tender, is not to be construed as a commitment by the MOD to place an order as a result of the tendering exercise or at a later stage. Any expenditure, work or effort undertaken prior to contract award is a matter solely for the commercial judgement of potential suppliers.
Expressions of interest received after 23:59 on 17.11.2012 will not be considered.
Estimated value excluding VAT: 6 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company Guarantee or Bankers Guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders to be priced in pounds sterling Payment will be made in pounds sterling or any other currency to be adopted by the UK.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The group will be required to nominate a lead partner with whom the authority can lawfully contract or form themselves into a single legal entity before the contract is awarded.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The MOD is progressively moving towards electronic purchasing using the Purchase to Payment (P2P) system operated over the Defence Electronic Commerce Service (DECS). Any resultant contract may also require the supplier to trade via the P2P system The performance of the contract will be subject to monitoring and management through key performance indicators.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender. A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr. Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority. The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender. A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr. Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Economic Operator is required to provide one of the following with their completed Pre Qualification Questionnaire (PQQ) to satisfy the Authority that they have the economic and financial capacity to perform the contract:
1. A copy of audited accounts for the most recent two years.
2. A statement of turnover, profit & loss account and cash flow for the most recent year of trading.
3. A statement of cash flow forecast for the current year and a bank letter outlining the current cash and credit position.
4. Alternative means of demonstrating financial status if trading for less than a year.
Full details of information required will be detailed in the Pre Qualification Questionnaire. The Authority reserves the right to request further information. The economic and financial capacity of Economic Operators will be evaluated as detailed in Para II.2 – Quantity or Scope of the Contract and in the Pre Qualification Questionnaire.
Minimum Level(s) of standards possibly required:
This is a mandatory pass/fail element of the Pre Qualification Questionnaire. Any Economic Operator who fails this element of the Pre Qualification Questionnaire will not be invited to submit a tender for the requirement.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As outlined in Para II.2 – Quantity or Scope of the Contract. Full details will be provided in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Any applicable minimum standards will be detailed in the Pre Qualification Questionnaire.
As outlined in Para II.2 – Quantity or Scope of the Contract. Full details will be provided in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: We currently have no contract cover as the supplier has gone into administration. There is an Urgent Requirement for a contract to be in place, we are unable to allow suppliers the periods normally allowed under the Restricted Procedure.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 6
Objective criteria for choosing the limited number of candidates: As outlined in para. II.2 Quantity or Scope of the contract. Only those companies or alliances that can demonstrate a sufficient level of competence against the Authority’s PQQ criteria will be invited to participate in the competition; it is envisaged that a maximum of 6 companies or alliances that meet the minimum qualifying standard by not failing any of the criteria and by achieving an overall score of 70 % or more will be invited to tender. Should more than 6 companies or alliances achieve an overall score of 70 % or more in their PQQ response only the 6 companies with the highest scores will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MedGS/0121
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012117-DCB-4370959.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Medical & General Supplies (M&GS), DE&S
#4226, Elm 2B, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESCommodities-NCS-Comrcl-1@mod.uk
Telephone: +44 3067983557

Body responsible for mediation procedures

Medical & General Supplies (M&GS), DE&S
#4226, Elm 2B, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983557

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Not Provided.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Medical & General Supplies (M&GS), DE&S

VI.5)Date of dispatch of this notice:7.11.2012