Tender for Supply of De-Icing Salt

Tender for Supply of De-Icing Salt

ESPO is establishing a national framework for the supply and delivery of brown and white de-icing salt in bulk loads.

United Kingdom-Leicester: Salt

2016/S 036-057885

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barnsdale Way, Grove Park, Enderby
For the attention of: Mr Gareth Smith
LE19 1ES Leicester
Telephone: +44 1162657890
E-mail: tenders@espo.org

Internet address(es):

General address of the contracting authority: http://www.espo.org/

Electronic access to information: http://www.eastmidstenders.org/

Electronic submission of tenders and requests to participate: http://www.eastmidstenders.org/

Further information can be obtained from: ESPO
Please see section II.1.5
LE19 1ES Leicester

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: ESPO
Please see section II.1.5
LE19 1ES Leicester

Tenders or requests to participate must be sent to: ESPO
Please see section II.1.5
LE19 1ES Leicester

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Other: local authority services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Organisations listed in section II.1.5 (further details contact ESPO)
LE19 1ES Leicester

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

220_16 Highway De-Icing Salt.
II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 0

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 24 000 000 and 300 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

ESPO is establishing a national framework for the supply and delivery of brown and white de-icing salt in bulk loads and in bags, pure dried vacuum salt in bulk loads, other de-icing products, and the supply and installation of salt sheeting. Further information on the lots included in the framework, the specifications, customers involved etc. can be found in the Invitation to Tender (Part A).

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU of the European Parliament and of the Council, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Government-owned companies (including Highways England); Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Full details of the classification of end user establishments and geographical areas is available on:http://www.espo.org/About-us-%281%29/FAQs/Legal

Please note that variants will be accepted for Lot 6.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to www.eastmidstenders.org (b) (If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page, (c) Once registered visit the home page select ‘View Opportunities’ then ‘Search Latest Opportunities’, from the ‘Organisation’ drop down box select ‘ESPO’, click search (options) and select the appropriate opportunity ‘220_16 Highway De-Icing Salt’, (d) Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website.

Tenderers should also note that final submissions must be made only via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded.
All documents pertaining to this opportunity will be available for download via the ProContract portal from the outset. Please ensure you are able to download all files after accessing the ProContract portal.

If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.

Note: You will receive email notifications regarding your expression of interest or other important actions on the system. Email alerts may be blocked by your company’s SPAM filter. Please contact your ICT department to ensure that emails from the domain “@due-north.com” are excluded from the SPAM filter “blocked addresses”.

II.1.6)Common procurement vocabulary (CPV)

15872400, 14400000, 34927000, 24951310, 39143115, 45261400, 14781000, 14782000, 14783000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The value of GBP 24,000,000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed — but has nevertheless been incorporated within a range of 24 000 000 GBP to 300 000 000 GBP for the duration (including the extension option referred to at Section II.2.2).
II.2.2)Information about options

Options: yes
Description of these options: The framework agreement has the option to extend for up to a further 12 months. The total estimated values stated in Section II.1.4 include the option period.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.5.2016. Completion 30.4.2019

Information about lots

Lot No: 1 Lot title: 220_16 Salt for De-Icing

1)Short description

The framework is divided into the following lots: Lot 1: Supply and Delivery of Bulk 6 mm and 10 mm Brown Salt 34927100 — Road salt.14000000 — Mining, basic metals and related products.14400000 — Salt and pure sodium chloride.24951310 — De-icing agents 15872400 — Salt.14410000 — Rock salt. Lot 2: Supply and Delivery of Bulk 3 mm and 6 mm White Marine Salt 34927100 — Road salt.14410000 — Rock salt.14420000 — Sea salt.14400000 — Salt and pure sodium chloride.14430000 — Evaporated salt and pure sodium chloride.24951310 — De-icing agents Lot 3: Supply and Delivery of Lincolnshire County Council’s Bulk 6 mm White Salt and associated services 34927100 — Road salt.14420000 — Sea salt.14400000 — Salt and pure sodium chloride.24951310 — De-icing agents Lot 4: Supply and Delivery of Pure Dried Vacuum Salt 34927100 — Road salt.14420000 — Sea salt.14400000 — Salt and pure sodium chloride.24951310 — De-icing agents.14450000 — Salt in brine. Lot 5A: Supply and Delivery of Brown and White Bagged Salt (25 kg bags) — National Supply 34927100 — Road salt.14420000 — Sea salt.14400000 — Salt and pure sodium chloride.24951310 — De-icing agents. Lot 5B: Supply and Delivery of Brown and White Bagged Salt (1 tonne bags) — National 34927100 — Road salt.14420000 — Sea salt.14400000 — Salt and pure sodium chloride.24951310 — De-icing agents. Lot 5C: Supply and Delivery of Brown and White Bagged Salt (25 kg bags) — ESPO Supply 34927100 — Road salt.14420000 — Sea salt.14400000 — Salt and pure sodium chloride.24951310 — De-icing agents. Lot 6: Other De-Icing Products 24951310 — De-icing agents.14783000 — Sodium 14781000 — Potassium 14782000 — Magnesium 14774000 — Calcium 14450000 — Salt in brine. Lot 7: Supply, Installation & Maintenance of Salt Sheeting 45261400 — Sheeting work.39143115 — Rubber sheets. Full details on lots are provided in the Invitation to Tender.
2)Common procurement vocabulary (CPV)


3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 12 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: