Tender for Supply of Laboratory Consumables and Reagents

Tender for Supply of Laboratory Consumables and Reagents

Lot 1: Laboratory consumables; Lot 2: Laboratory reagents.

United Kingdom-Birmingham: Disposable non-chemical medical consumables and haematological consumables

2020/S 106-258316

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University of Birmingham
Postal address: Edgbaston
Town: Birmingham
NUTS code: UKG31 Birmingham
Postal code: B15 2TT
Country: United Kingdom
Contact person: Susanna Ting
E-mail: s.y.ting@bham.ac.uk
Telephone: +44 1214145389
Internet address(es):Main address: http://www.birmingham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

I.1)Name and addresses

Official name: University of Birmingham
Postal address: Edgbaston
Town: Birmingham
NUTS code: UKG31 Birmingham
Postal code: B15 2TT
Country: United Kingdom
Contact person: Susanna Ting
E-mail: s.y.ting@bham.ac.uk
Telephone: +44 1214145389
Internet address(es):Main address: http://www.birmingham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Laboratory Consumables and Reagents

Reference number: FRAM460/20

II.1.2)Main CPV code

33141000 Disposable non-chemical medical consumables and haematological consumables

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The University has a requirement for an all-encompassing framework to the following lots:

Lot 1: Laboratory consumables;

Lot 2: Laboratory reagents.

The framework agreement will be awarded to up to 4 suppliers per lot, provided the bidder(s) meets the required minimum standards. The bidders may bid for one or combinations of both lots.

The framework agreement will be for a period of four (4) years. Initial contract will be for two (2) year, subject to annual review of cost, competitiveness, sustainability performance and the on-going need for the agreement. The framework agreement may be extended, also subject to annual review.

The framework agreement will not exceed a maximum period of four (4) years.

II.1.5)Estimated total value

Value excluding VAT: 30 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Laboratory Consumables

Lot No: 1

II.2.2)Additional CPV code(s)

38437000 Laboratory pipettes and accessories

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The University has a requirement for an all-encompassing framework to the following lots:

Lot 1: Laboratory consumables

— consumables general,

— pipettes,

— glassware,

— plastic general,

— health and safety.

Lot 2: Laboratory reagents

— fine chemicals,

— general chemicals,

— biosciences chemicals,

— solvent chemicals,

— laboratory cleaning products.

The framework agreement will be awarded up to 4 suppliers per lot, provided the tenderer(s) meets the required minimum standards. The tenderers may bid for any or all combinations of lots.

The University aim to achieve increased service standards, greater consistency and better commercial terms. The objectives are to:

— rationalise products;

— streamline and simplify processes, reduce administration and improve supplier relationship;

— reduce size of the non-approved supplier base;

— monitor, control and reduce contract leakage;

— establish and monitor a consistent standard of service via a SLA incorporating SMART KPI’s;

— generate savings and process efficiencies;

— increase internal customer satisfaction;

— monitor and increase sustainable procurement methods;

— provide a reliable and consistent supply chain;

— increase the use of e-procurement tool with e-marketplace system. Advanced (Science Warehouse) being the primary method for placing orders.

— ensure compliance with EU Procurement Directives and UK Regulations.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Products and range of goods / Weighting: 20
Quality criterion – Name: Service delivery and management / Weighting: 30
Quality criterion – Name: Sustainability and social value — general policy and procedures / Weighting: 10
Quality criterion – Name: Supply appraisal questionnaire / Weighting: 5
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

2 years +1 + 1 – the framework agreement will not exceed a max period of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This project may be funded by the European Regional Development Fund (ERDF) or;

— European Structural and Investment Fund (ESIF) or,

— Research Councils UK (RCUK), the strategic partnership of the UK’s seven Research Councils.

Additional CPV Codes:

33693000

33696500

33790000

33793000

38437000

33696000

33000000

33100000

33141000

18100000

II.2)Description

II.2.1)Title:

Laboratory Reagents

Lot No: 2

II.2.2)Additional CPV code(s)

33696500 Laboratory reagents

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The University has a requirement for an all-encompassing framework to the following lots:

Lot 1: Laboratory consumables

Lot 2: Laboratory reagents

The framework agreement will be awarded to up to 4 suppliers per lot, provided the bidder(s) meets the required minimum standards. The bidders may bid for any or all combinations of lots.

The framework agreement will be for a period of four (4) years. Initial contract will be for two (2) year, subject to annual review of cost, competitiveness and the on-going need for the agreement. The framework agreement may be extended, also subject to annual review.

The framework agreement will not exceed a maximum period of four (4) years.

The bidder may bid for any of the lot or combinations of lots.

The estimated total spend for the duration of this framework ranges between GBP 3 m to GBP 30 m excluding VAT.

The contracting authority for this framework agreement is the University of Birmingham and will be the primary user however the framework agreement may also be used by the West Midlands Universities.

Additionally, the agreement may also be accessed by other Universities in the United Kingdom. In addition, the University will provide access to the following classifications of user organisations:

• educational establishments: nursery school, primary school, middle or high school, secondary school, academy, special school, Pupil Referral Unit (PRU), Further Education College, University;

• Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils (Parish and Community Councils are also permissible users);

• NHS Bodies, the HSC (Northern Ireland) and Ambulance Services.

The participation in and use of the contract by these other authorities would be at the discretion of the supplier and the University on a viability basis e.g. if the existing specification is acceptable, or in certain circumstances can easily be modified e.g. by adding a small additional requirement to the contract with the authorisation of the Lead University (University of Birmingham), and provided the modification would not conflict with the EU directives.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Product and range of goods / Weighting: 20
Quality criterion – Name: Service delivery and management / Weighting: 30
Quality criterion – Name: Service delivery and management — added value services — innovation and continuous improvement / Weighting: 10
Quality criterion – Name: Supplier appraisal questionnaires / Weighting: 5
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

2 years +1 + 1 – the framework agreement will not exceed a max period of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This project may be funded by the European Regional Development Fund (ERDF) or;

— European Structural and Investment Fund (ESIF) or,

— Research Councils UK (RCUK), the strategic partnership of the UK’s seven Research Councils.

Additional CPV Codes:

33693000

33696500

33790000

33793000

38437000

33696000

33000000

33100000

33141000

18100000

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/07/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The University of Birmingham
Postal address: Edgbaston Park Road
Town: Birmingham
Postal code: B152TT
Country: United Kingdom
E-mail: s.y.ting@bham.ac.uk
Telephone: +44 1214145389Internet address: http://www.birmingham.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/06/2020