Tender for Supply of Rock Salt

Supply of Rock Salt for Winter Highway Maintenance.

UK-Dorchester: Rock salt

2013/S 119-202801

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
Dorset Procurement, County Hall
For the attention of: Adam Langston
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221257
E-mail: a.j.langston@dorsetcc.gov.uk
Fax: +44 1305228567

Internet address(es):

General address of the contracting authority: www.dorsetforyou.com

Address of the buyer profile: supplyingthesouthwest.org.uk
Further information can be obtained from: Supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following Procurement Portal. http://www.supplyingthesouthwest.org.uk New users will be required to register into the system and clear instructions are given and contact point is available within the portal. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities. Internet: http://www.supplyingthesouthwest.org.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following Procurement Portal. http://www.supplyingthesouthwest.org.uk New users will be required to register into the system and clear instructions are given and contact point is available within the portal. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities. Internet: http://www.supplyingthesouthwest.org.uk/

Tenders or requests to participate must be sent to: Supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following Procurement Portal. http://www.supplyingthesouthwest.org.uk New users will be required to register into the system and clear instructions are given and contact point is available within the portal. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities. Internet: http://www.supplyingthesouthwest.org.uk/

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Rock Salt for Winter Highway Maintenance

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: County of Dorset (and various locations throughout the South West)
NUTS code UKK22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Dorset County Council is seeking Tenders for a multi supplier framework for the supply of rock salt for winter highway maintenance

II.1.6)Common procurement vocabulary (CPV)

14410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Supply and delivery of 6mm max aggregate size highway de-icing salt to BS3247 (or equivalent), treated with an approved agricultural bi-product if required and the supply and installation of disposable sheeting to open stock piles if required.
Whilst the initial requirement is for Dorset County Council, the following authorities are collaborating with this framework:
– Bournemouth Borough Council
– Gloucestershire County Council
– Borough of Poole
– Swindon Borough Council
Dorset County Council will also allow access, via prior agreement, to this framework by other authorities in the South West region. Please see:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/DG_4003649

Framework Value
The estimated value of combined spend for Dorset County Council and its collaborative partners is £2,800,000 GBP based on 4 years. This figure is given in guidance only and the Council cannot guarantee that this value of business will be generated during the period of the framework.
To allow for possible interest from other Contracting Bodies, the estimated value for the entire duration of the Framework shall range between £2,000,000 and £6,000,000.
Framework Duration
The period of the framework will be for 3 years (commencing 1 October 2013 and ending 30 September 2016) with provision to extend the framework for a further 12 months subject to satisfactory performance, making a total 4 year period.
Further Information
All documentation relating to this process is hosted on the following procurement portal.
http://www.supplyingthesouthwest.org.uk/

New users will be required to register into the system and clear instructions are given and contact point is available within the portal.
By registering against the CPV category quoted on this opportunity you will be able to see this and other opportunities against this CPV code. Users are also able to view all opportunities.
Estimated value excluding VAT:
Range: between 2 000 000 and 6 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantee and performance bonds maybe required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where bids are submitted as part of a consortium or association, the “Group” would be required to nominate a lead partner with whom the contracting authority can contract with or form themselves into a single legal entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As per invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As per invitation to tender.
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required
(if applicable):
It is a minimum requirement for this Contract that the supplier must have Employer’s Liability Insurance with indemnity levels that meet statutory requirements for the full term of the Framework. It is a minimum requirement for the Framework that the supplier(s) must have Public Liability Insurance of at least £5 000 000 GBP for the full period of the Framework. It is a minimum requirement for the Framework that the supplier(s) must have Product Liability Insurance for the full period of the framework.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
As per invitation to tender

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

E Tender Ref SWCE-96KGWQ

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 70-116309 of 10.4.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.7.2013 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.7.2013 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.6.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.7.2013 – 14:30

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Dorset County Council and / or End Users are permitted to use the Framework as follows in accordance with Regulation 19 of the Public Contracts Regulation 2006 (and any subsequent amendment or re-enactment thereof); By Calling Off /Direct Award – If an End User decides to source services through the Framework Agreement it may award a Call-Off contract in accordance with the terms laid down in the Framework agreement without reopening competition; By conducting further competition – where the terms laid down in the Framework agreement are not precise or complete enough for the particular call-off, further competition will be held with all those contractors within the Framework Agreement capable of meeting the particular need.
Tenderers are further advised of the following in respect of further competitions; Some end users may opt to use electronic methods for running their further competitions, and that evaluation of tenders will be included within electronic process; Equally, some contracting bodies may opt to use non-electronic methods; interview, presentations and/or site visits may be required as part of the process at further competition stage; an electronic reverse auction may be conducted as part of the contract award process at further competition stage (even though an e-auction is not being used to appoint contractors onto the Framework itself).
The Contracting Authority expressly reserves the right not to award any framework as a result of the procurement process commenced by publication of this notice and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to framework award is accordingly a matter solely for the commercial judgement of potential suppliers.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.6.2013