Tender for Supply of Workwear and Personal Protective Equipment

Tender for Supply of Workwear and Personal Protective Equipment – Inverness

The requirement is to have a sole supplier for workwear and PPE.

United Kingdom-Inverness: Occupational clothing, special workwear and accessories

2020/S 187-453006

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Highlands and Islands Airports Ltd
Postal address: Head Office, Inverness Airport
Town: Inverness
NUTS code: UKM6 Highlands and Islands
Postal code: IV2 7JB
Country: United Kingdom
E-mail: info@hial.co.uk
Telephone: +44 1667462445
Fax: +44 1667464300

Internet address(es):Main address: http://www.hial.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.6)Main activity

Airport-related activities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Workwear and Personal Protective Equipment

Reference number: HIA-01282

II.1.2)Main CPV code

18100000 Occupational clothing, special workwear and accessories

II.1.3)Type of contract

Supplies

II.1.4)Short description:

HIAL wish to appoint a sole supplier to a contract for the supply of workwear and personal protective equipment (non-fire fighting) to our 11 Airports based throughout the Highlands, Islands and Tayside.

II.1.5)Estimated total value

Value excluding VAT: 723 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM6 Highlands and Islands

Main site or place of performance:

Airports at Barra, Benbecula, Campbeltown, Dundee, Inverness, Islay, Kirkwall, Stornoway, Sumburgh, Tiree and Wick.

II.2.4)Description of the procurement:

The requirement is to have a sole supplier for workwear and PPE, who will be able to support the current and future operational requirements of HIAL and will make use of dedicated supplier knowledge and technologies, proactively managing the service. They will provide a high standard of workwear and PPE across diverse environments for a variety of job roles, including office and customer facing roles, engineering workshops, fire stations (general workwear) and environments that are exposed to extreme weather conditions.

As a principle objective of this contract, HIAL must have assurance from the supplier that all goods supplied throughout their supply chain comply with national and international standards (e.g. membership of approved bodies such as SEDEX or the Ethical Trading Initiative and compliance with International Labour Organisation core conventions) in respect of ethical working conditions and environmentally sustainable product sources, from raw materials through to manufacture and delivery of the finished garment.

It is anticipated that this new service will give HIAL opportunities such as enhanced delivery timescales, which are vital for our airports due to the critical nature of our operations. HIAL are aiming to achieve savings where possible without compromising on quality, an example of this would be the ability for HIAL to place monthly orders from across the Group, which would reduce carriage costs and associated carbon footprint.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Implementation and exit plans / Weighting: 10

Quality criterion – Name: Order and delivery / Weighting: 20

Quality criterion – Name: Service support / Weighting: 10

Quality criterion – Name: Performance management / Weighting: 10

Quality criterion – Name: Sustainable procurement / Weighting: 20

Quality criterion – Name: Goods / Weighting: 30

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

The contract is anticipated to run for an initial period of 5 years, with provision to extend annually by a further 2 years if mutually agreed and depending on performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/10/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 29/10/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

November 2027.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=629447

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:629447)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=629447

VI.4)Procedures for review

VI.4.1)Review body

Official name: Inverness Sheriff Court and Justice of the Peace Court
Postal address: Sheriff Court House, The Castle
Town: Inverness
Postal code: IV2 3EG
Country: United Kingdom
Telephone: +44 1463230782

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/09/2020