Tender for Sustainable Distribution and Storage Service
Warehousing and logistics provider to provide a Sustainable Distribution and Storage Service that will be branded as a Sustainable Distribution Centre offering freight consolidation and comprehensive warehousing from the tenders premises to Southampton and the surrounding areas.
United Kingdom-Southampton: Road transport services
Section I: Contracting authority
Southampton City Council
Procurement Services, 1st Floor One Guildhall Square
Contact point(s): www.southampton.gov.uk/supplysouthampton
For the attention of: Linda Sharp
SO14 7FP Southampton
Telephone: +44 2380832471
General address of the contracting authority: www.southampton.gov.uk/supplysouthampton
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Public order and safety
Housing and community amenities
Recreation, culture and religion
Section II: Object of the contract
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK-Southampton.
NUTS code UKJ32
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 400 000 and 9 000 000 GBP
60100000, 63122000, 63100000, 63121100, 63121000
Variants will be accepted at the ITT stage of which the specific requirements will be included in the Tender documents.
Section III: Legal, economic, financial and technical information
If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract with joint and several liability under English Law and either nominate a prime contractor with whom the contracting authority can contract and to whom all communication will be addressed or to form themselves into a single legal entity before the contract is awarded.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire. The recommended contract level provided by N2Check shall need to, as a minimum threshold, be level to SCC’s annual contract value for the contract the applicant has submitted a PQQ. Where an N2Check is not available, you will be requested to provide alternative acceptable evidence. If the applicant does not demonstrate it can meet the minimum threshold indicated they will not be considered further.
In accordance with Article 47 of Directive 2004/18 EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Pre- Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
Section VI: Complementary information
Estimated timing for further notices to be published: April 2017
1. Register your company on the eSourcing portal (this is only required once): http://southampton.gov.uk/supplysouthampton and click the link to register
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender – Login to the portal with the username/password
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Contracting Authority intends to use an eTendering system in this procurement exercise.
The number of firms to be invited to tender indicated in section IV.1.2) is the estimated minimum.
Freedom of Information – Applicants are advised that Southampton City Council is subject to the Freedom of Information Act 2000 (‘The Act’). If an applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Southampton City Council shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Southampton City Council shall not be responsible for any costs, charges or expenses incurred by applicants or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
Whilst every effort has been made to consider the full scope of the requirement the Council does not guarantee the volume of supplies/service/works required resulting from this tender or that it will accept any tender on completion of the tender exercise.
Southampton City Council reserves the right not to award all or any part of this contract.
All dates and time periods specified in this notice are only provisional and Southampton City Council reserves the right to change these.
Tender documents or notice of non-acceptance, as appropriate, will be sent to all applicants.
When executing the contract within the United Kingdom, the successful supplier will be required to comply with the recommendations of the Code of Practice for Employment, published by the Equalities and Human Rights Commission. The suppliers will also be required to comply with the requirements of the Equality Act 2010. Further information on the Council’s requirements on the aforementioned will be included in the invitation to tender documents.
The Contracting Authority may be subject to governmental codes of practice or guidance relating to a transparency agenda, including the policy of publishing contracts and all other documents relating to public procurement activity, such as for example the December 2010 document “Transparency – Publication of New Central Government Contracts”. Accordingly and notwithstanding any other provision within this notice, it should be noted that the Contracting Authority will publish any documents relating to the procurement and subsequent contract award resulting from this notice (but with any information which is exempt from disclosure in accordance with the provisions of the FOIA redacted) in accordance with the aforementioned governmental transparency agenda.
VI.5)Date of dispatch of this notice:12.7.2013