Tender for Telecommunications System

Tender for Telecommunications System

A communications server that supports voice, unified communications and mobility solutions. An expandable customised system to meet the BIC needs currently requiring up to 500 digital extensions, 800 analogue extensions and home-working options.

UK-Sunderland: Telecommunications equipment and supplies

2013/S 116-197449

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North East Business and Innovation Centre Ltd
Sunderland Enterprise Park, Wearfield
Contact point(s): Information and Contracts
For the attention of: David Oliver
SR5 2TA Sunderland
Telephone: +44 1915166115
E-mail: contracts@ne-bic.co.uk
Fax: +44 1915166150

Internet address(es):

General address of the contracting authority: http://www.ne-bic.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA28188

Further information can be obtained from: North East Business & Innovation Centre Ltd
Sunderland Enterprise Park, Wearfield
Contact point(s): IT and Finance
For the attention of: Colin Turnbull
SR5 2TA Sunderland
Telephone: +44 1915166060
E-mail: colin.turnbull@ne-bic.co.uk
Fax: +44 1915166150
Internet address: http://www.ne-bic.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Enterprise Agency
I.3)Main activity

Other: Business & Enterprise
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

North East BIC Telecommunications System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Sunderland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The North East BIC is seeking a new telecommunications solution including;
A communications server that supports voice, unified communications and mobility solutions.
An expandable customised system to meet the BIC needs currently requiring up to 500 digital extensions, 800 analogue extensions and home-working options.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=105563

II.1.6)Common procurement vocabulary (CPV)

32500000, 32520000, 64227000, 64200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 120 000 and 170 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full payment on completion of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(3) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BIC Infrastructure1.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.7.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 31.7.2013 – 09:00

North East BIC, Sunderland.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): ERDF
VI.3)Additional information

Expressions of interest should be made to contracts@ne-bic.co.uk upon receipt of which, a tender specification will be emailed to the enquirer.

Any queries regarding the tender opportunity should be sent to colin.turnbull@ne-bic.co.uk by 5pm 25.7.2013.

Following expression of interest, all responses must be received by 5pm 30th July 2013.
(MT Ref:105563)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

Requirement: Telecommunications System