Tender for the print of City Matters magazine
The contract shall be for the period from early to mid-June 2012 to 31.5.2013 with the option to renew on an annual basis for a further 2 years. Estimated value excluding VAT: 450 000 GBP. UK-Belfast: printing services
Section I: Contracting authority
Belfast City Council
Adelaide Exchange, 24-26 Adelaide Street
BT2 8GD Belfast
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: Various locations in Belfast.
NUTS code UKN01
Estimated value excluding VAT: 450 000 GBP
Section III: Legal, economic, financial and technical information
Information and formalities necessary for evaluating if the requirements are met: Conditions for participation are contained in the documents which may be accessed by logging onto www.belfastcity.gov.uk/tenders. As per the specification document candidates may be excluded in accordance with regulation 23 of the Public Contracts Regulations (as ammended) 2006.
Information and formalities necessary for evaluating if the requirements are met: Conditions for participation are contained in the documents which may be accessed by logging onto www.belfastcity.gov.uk/tenders.
Minimum level(s) of standards possibly required: Tenderers must be deemed satisfactory in respect of their overall financial and economic standing. Tenderers are expected to have minimum turnover as detailed, those who pass the minimum annual turnover of 600 000 GBP will be assessed on the commercial information to be submitted as part of the ITT and an overall commercial judgement will be made.
Conditions for participation are contained in the documents which may be accessed by logging onto www.belfastcity.gov.uk/tenders.
Minimum level(s) of standards possibly required:
Tenderers must demonstrate experience of delivering similar contracts by providing two examples of projects of a similar scale and nature carried out within the last 3 years. Both examples must be for the provision of large volumes of magazines or booklets with a print run of a minimum of 135 000. At least one of these examples should include an insert similar to one of the options listed in clause 3.2 of the brief.
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
1. Project schedule. Weighting 30
2. Contract management methodology. Weighting 25
3. Quality assurance methodology that will be used throughout the period of the contract. Weighting 25
4. Contingency plans. Weighting 20
5. Quality of paper
6. Compliance with mandatory requirements as outlined in the specification
Section VI: Complementary information
1. Register your company on the eSourcing portal (this is only required once): suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,
— Accept the terms and conditions and click “Continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs Open To All Suppliers” link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “Express Interest”’ button at the top of the page,
— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking “Buyer Attachments” in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— You can now use the “Messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Evaluation criteria (cont): evaluation criteria numbers 5 – quality of Paper and 6 – compliance to mandatory requirements as outlined in the specification will be assessed as either pass or fail.
VI.5)Date of dispatch of this notice:1.3.2012