Tender for the Provision of Bar Supplies to Crosby Lakeside Adventure Centre

Tender for the Provision of Bar Supplies to Crosby Lakeside Adventure Centre

This will include Beers, Wines, Spirits, Promotional Materials, Dispensing Equipment, Consumables etc.

UK-Bootle: Beer

2013/S 087-147845

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sefton Council
Central Procurement, 2nd Floor Magdalen House, Trinity Road
For the attention of: Chris Magee
L20 3NJ Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344579

Internet address(es):

General address of the contracting authority: www.sefton.gov.uk

Further information can be obtained from: The Chest
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Chest
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: The Chest
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Provision of Bar Supplies to Crosby Lakeside Adventure Centre.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Crosby Lakeside Adventure Centre,
Cambridge Road,
Waterloo,
Merseyside,
L22 1RR.
NUTS code UKD53

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The purpose of the Tender exercise, commencing with this initial Pre Qualification Questionnaire stage is to source a provider of Bar Supplies to Crosby Lakeside Adventure Centre. This will include Beers, Wines, Spirits, Promotional Materials, Dispensing Equipment, Consumables etc. During the lifetime of the Contract other Council premises within the Borough of Sefton that have a requirement for Bar Supplies may also wish to adopt the resulting contract, although no guarantees of such associated business can be given.
II.1.6)Common procurement vocabulary (CPV)

15961000, 15930000, 15911100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The purpose of the Tender exercise, commencing with this initial Pre Qualification Questionnaire stage is to source a provider of Bar Supplies to Crosby Lakeside Adventure Centre. This will include Beers, Wines, Spirits, Promotional Materials, Dispensing Equipment, Consumables etc. During the lifetime of the Contract other Council premises within the Borough of Sefton that have a requirement for Bar Supplies may also wish to adopt the resulting contract, although no guarantees of such associated business can be given.
Estimated value excluding VAT:
Range: between 450 000 and 550 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Two 12 month options effective after three core years
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

none.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days Nett from processing of Invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Provision of electronic accounts for last 3 years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Submission of detail as required within the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Scoring again the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CP/CM.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.5.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 22.7.2013 – 12:10
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Council’s Legal Dept.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 to 5 years depending upon take up of optional periods.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.4.2013