Tender for the Provision of Tree Work Services in Ilkeston

It is anticipated that on a quarterly basis, a mini-competition process will be used to award requirements for general tree works.

United Kingdom-Ilkeston: Horticultural services

2016/S 090-161601

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Erewash Borough Council
Town Hall, Wharncliffe Road
For the attention of: Ms Eloise Keeble
DE7 5RP Ilkeston
UNITED KINGDOM
Telephone: +44 1159072244

Internet address(es):

General address of the contracting authority: www.erewash.gov.uk

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: Erewash Borough Council
Town Hall, Wharncliffe Road
For the attention of: Ms Eloise Keeble
DE7 5RP Ilkeston
UNITED KINGDOM
Telephone: +44 1159072244

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Erewash Borough Council
Town Hall, Wharncliffe Road
For the attention of: Ms Eloise Keeble
DE7 5RP Ilkeston
UNITED KINGDOM
Telephone: +44 1159072244

Tenders or requests to participate must be sent to: Erewash Borough Council
Town Hall, Wharncliffe Road
For the attention of: Ms Eloise Keeble
DE7 5RP Ilkeston
UNITED KINGDOM
Telephone: +44 1159072244

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Erewash Borough Council EBCT 221 Tender for the Provision of Tree Work (Arboricultural) Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 420 000 GBP
Frequency and value of the contracts to be awarded: It is anticipated that on a quarterly basis, a mini-competition process will be used to award requirements for general tree works. Emergency tree works will be on a direct award basis. Framework Contractors will be ranked on the basis of their overall score. When emergency works are required, the Contractor ranked in 1st place will be contacted and asked to attend within 1 hour. If the Contractor ranked in 1st place is unable to attend to the emergency or is unable to be contacted, the Contractor ranked in 2nd place will be contacted and so on.

II.1.5)Short description of the contract or purchase(s)

Erewash Borough Council (‘The Council’) is establishing a framework for the provision of Tree Works (Arboricultural Services), including hedge pruning, stump removal and re-instatement. It also includes the provision of emergency tree works to address situations where for example a tree is at risk of failing or a tree is blocking a road, etc. In the event of emergency tree works being required, Contractors Must be able to attend site within one (1) hour of receiving notification from the Council.
In order to be considered for this Contract, Suppliers must hold and maintain for the lifetime of the Contract, membership of the Arboricultural Association Approved Contractors Scheme (ArbAC).
The Contract is anticipated to start on 6.8.2016 for an initial period of 3 years. There is an option to extend the contract for a further 12 month period subject to funding, business need and satisfactory performance.

II.1.6)Common procurement vocabulary (CPV)

77300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Indicative volumes are as stated within the invitation to tender document. The Council does not guarantee any minimum volume of work. The estimated annual value is 105 000 GBP. Total value for initial 3 year period is 315 000 GBP. Total value over maximum 4 year period is 420 000 GBP.

II.2.2)Information about options

Options: yes
Description of these options: There will be an option to extend the contract for a period of 12 months subject to funding, business need and satisfactory performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in days: 0 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: In order to be considered for this Contract, Suppliers must hold and maintain for the lifetime of the Contract, membership of the Arboricultural Association Approved Contractors Scheme (ArbAC).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct; (f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 4

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EBCT 221

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.6.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: If option to extend not taken, April 2019. If option to extend taken, April 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering opportunity is being managed electronically. To express interest and download the invitation to tender documents please go towww.eastmidstenders.org

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Erewash Borough Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.5.2016

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