Tender for the service provision of an Appropriate Adult and Triage Service

Tender for the service provision of an Appropriate Adult and Triage Service

Derby City Council

UK-Derby: legal advisory and information services

2012/S 67-110029

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Laura Halom
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.Derby.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342

Further information can be obtained from: Derby City Council
Norman House, Friary Street
For the attention of: Procurement
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Norman House, Friary Street
For the attention of: Procurement
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: https://in-tendhost.co.uk/derbyshirepartnership/

Tenders or requests to participate must be sent to: Derby City Council
Roman House, Friary Street
For the attention of: Tender Receipt Officer
DE1 1XB Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: https://in-tendhost.co.uk/derbyshirepartnership/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for the service provision of an Appropriate Adult and Triage Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derby is the third largest city in the East Midlands with a population of approximately 53 000 young people aged under 19 years old. Derbyshire have experienced a 36 % reduction in overall crime over the past 9 years and crime continues to fall amongst adults and young people.
Where a child or young person under the age of 17 years is arrested for a crime and interviewed at a police station under the Police and Criminal Evidence (PACE) Act 1984, they must have a parent, carer or guardian in attendance. This happens on most occasions but where this is not possible; the local authority must provide an Appropriate Adult to make sure that the welfare of children and young people is safeguarded throughout their time in police custody. The role of the Appropriate Adult is different to a solicitor and does not give legal advice, nor is the role a passive one. As specified in PACE Code C Section 11.17, the Appropriate Adult is required to:
— advise the person being interviewed,
— observe whether the interview is being conducted properly and fairly,
— facilitate communication with the person being interviewed.
In order to fulfil its statutory duty, Derby City Council requires the provision of a 24 hour, 7 days a week, 365 days a year appropriate adult service for young people aged 10-16 years inclusive which will include those in care of the local authority, aged 10-16 inclusive. These young people will be those who are unaccompanied by either a member of their family, friend, guardian, carer or social care professional at the time they are interviewed by the Police about their suspected involvement in a criminal offence.
There is one designated police station in Derby city that is used for interviewing young people which is St Mary’s Wharf in Derby. There is an expectation that calls for service will be responded to with an Appropriate Adult on site at the required Police station within 60 minutes of Police notification.
The current contract for Appropriate Adults Services is due to expire in 31.8.2012 and Derby City Council wishes to secure a new contract for the period of 2012-2015.
II.1.6)Common procurement vocabulary (CPV)

79140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

In 2009-10 the Appropriate Adult calls for service totalled 793 (686 Standard Appropriate Adult calls, 107 Looked After calls).
In 2010-11 the Appropriate Adult calls for service totalled 610 (564 Standard Appropriate Adult calls, 46 Looked After calls).
In 2011-12 the Appropriate Adult calls for service for April and October inclusive is 325 with pro rata expectation of approximately 550 episodes by the end of this financial year.
Derby has experienced a significant reduction of Appropriate Adult need over the past 2 years. The downward trajectory is continuing for 2011-12 and is forecast to continue given the overall reduction in crime generally.
Approx 125 000 GBP per annum.
Estimated value excluding VAT: 625 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: For a further 2 years. Contract extension will be subject to funding availability.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.9.2012. Completion 2.9.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TD0426
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.5.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

17.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2015 if extension not taken or March 2017 at end of contract life.
VI.2)Information about European Union funds
VI.3)Additional information

This process is being managed electronically, please go to www.sourcederbyshire.co.uk to obtain the tender documents by following the below process:

To register your details and request the documents:
— click on ‘view details’ on the bottom right of the relevant tender,
— click on ‘express interest’ at the bottom right of the tender detail,
— enter login details. If not registered then follow instructions and complete the registration form. Please ensure you complete the company details section and the individual details section,
— click that you confirm you wish to express interest.
The system will then send you an email with a ‘user id’ which you can use then to log into the system. A second email will be sent explaining that the documents have been published to your area of the Derbyshire Partnership website. Click on the link to take you to the website, and login using the details received.
— Once logged in, click on ‘my tenders’,
— click on ‘view details’,
— click on ‘tender stage’ tab.
By scrolling to the bottom of the page you will be able to view and download the documents for completion, along with instructions on how to make a submission.
If you have any problem please contact procurement@derby.gov.uk or telephone support within the Help section.

(MT Ref:87717).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.4.2012