Tender for the Supply and Delivery of Corporate Uniform

Lisburn and Castlereagh City Council wish to appoint an organisation for the supply and delivery of Corporate Uniform to reflect and reinforce the corporate identity of the new Council.

United Kingdom-Lisburn: Corporate clothing

2015/S 237-429994

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lisburn and Castlereagh City Council
Lagan Valley Island, The Island
For the attention of: Kathryn Cahill
BT27 4RL Lisburn
UNITED KINGDOM
Telephone: +44 2892509268
E-mail: kathryn.cahill@lisburncastlereagh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lisburncastlereagh.gov.uk/

Electronic access to information: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Supply and Delivery of Corporate Uniform for Lisburn and Castlereagh City Council.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Supply and Delivery to Lagan Valley Island, Lisburn.

NUTS code UKN02

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lisburn and Castlereagh City Council wish to appoint an organisation for the supply and delivery of Corporate Uniform to reflect and reinforce the corporate identity of the new Council.

II.1.6)Common procurement vocabulary (CPV)

18222000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is for an initial period of 2 years with options to extend for 3 further periods of 12 months each.
Estimated value excluding VAT: 170 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Following an initial 2 year period, 3 options of contract extension for periods of a further 12 months each are available.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.3.2016. Completion 28.2.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

An invoice should be submitted to Lisburn and Castlereagh City Council’s Financial Services Department as agreed. The successful Tenderer will also provide details of its bank account to the Financial Services Unit of the Council. Assuming the Budget Holder (the manager responsible for the budget for this contract) is able to authorise payments and there are no queries relating to the invoiced amount, the invoice will be paid into the supplier’s bank account within the agreed credit terms.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Assessment of Financial Accounts as stated in the tender documents.
Minimum level(s) of standards possibly required: Tenderers must confirm that Financial Accounts or similar can be made available as per the requirements stated in the tender document.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T15/16-036

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.1.2016 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Place:

Lagan Valley Island, Lisburn.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: — Head of Service,
— Procurement Officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Suppliers Instructions:
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):

— https://e-sourcingni.bravosolution.co.uk and click the link to ‘Register’;

— Accept the terms and conditions and click ‘I agree’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Tender:
— Login to the portal with the username/password;
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only);
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the Tender:
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason, if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available);
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Lisburn and Castlereagh City Council

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.12.2015