Tender for the Supply and Delivery of Dairy Products

Tender for the Supply and Delivery of Dairy Products, Bread Products and Fruit Juices.

United Kingdom-Derby: Dairy products

2015/S 148-273087

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Procurement, The Council House, Corporation Street
For the attention of: Ms Melissa Howell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643279
E-mail: procurement@derby.gov.uk

Further information can be obtained from: Derby City Council
The Council House Corporation Street
Contact point(s): Procurement
For the attention of: Melissa Howell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643279
E-mail: procurement@derby.gov.uk
Internet address: https://www.eastmidstenders.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
The Council House Corporation Street
DE1 2FS Derby
UNITED KINGDOM
Internet address: https://www.eastmidstenders.org

Tenders or requests to participate must be sent to: Derby City Council
The Council House Corporation Street
DE1 2FS Derby
UNITED KINGDOM
Internet address: https://www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TD00982 Tender for the Supply and Delivery of Dairy Products, Bread Products and Fruit Juices.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Derby.

NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Tenders are invited for the supply and delivery of fresh milk, cream, cheese, yoghurts, all variants of bread, crumpets, tea cakes, orange juice and apple juice.
This is to serve approximately 17 centres within the Derby area on weekdays only.
Providers will be expected to have the ability to provide all of the items required and confirm they are able to deliver to each of the locations.
Please note: Suppliers wishing to express interest and obtain the documentation must do so by 15:00 on Tuesday 1.9.2015.

It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on Wednesday 2.9.2015. Select the ‘Apply Online’ link in the bottom right hand corner of this notice. This will transfer you to the Councils e-tendering system: https://www.eastmidstenders.org where you can express interest and obtain the documents. (Please note: we will only accept expressions of interest through the e-tendering system).

II.1.6)Common procurement vocabulary (CPV)

15500000, 15550000, 15811000, 15321000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Annual 60 000 GBP. Total for the initial 2 year term 120 000 GBP. Total for maximum 4 year contract period, if extension taken 240 000 GBP.
Tendering for this service in 1 lot gives both economic and service efficiencies, therefore splitting into lots was not deemed appropriate.

II.2.2)Information about options

Options: yes
Description of these options: Following the initial contract period of 2 years, there is an option to extend for a further 2 years in 1 year increments. The maximum contract period is 4 years.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 30.10.2015. Completion 29.10.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of ‘res judicata’ in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A statement of the undertakings overall turnover and where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available depending on the date on which the undertaking was set up or the economic operator started trading as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A list of the works carried out over the past 5 years accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TD0982 9YUB-GMTVBX

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.9.2015 – 15:00

IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: August 2017 or if extension taken August 2019.

VI.2)Information about European Union funds

VI.3)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.

This tender is being managed electronically to obtain documents please go to: www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or live contracts’. Then click on the link at the bottom right of the advert ‘Apply online’ to take you to our etendering system. There you will be able to register your details and request the documents. This is done by:

— Registering with East Midlands Tenders, if not already registered or if already registered,
— Click on ‘view opportunities’,
— Find the tender that you are interested in,
— Click on the title hyperlink,
— Scroll to the bottom of the screen and click on ‘login and register interest’,
— Once you have registered your interest the tender will be moved to and can be found on the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in.
You will be able to view and download the documents for completion along with instructions on how to make a submission.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derby City Council
The Council House Corporation Street
DE1 2FS Derby
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in Section 1.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.7.2015