Tender for the Supply of Major AV and Production Services

Tender for the Supply of Major AV and Production Services

The scope of the contract is to provide audio-visual production services to Scottish Water for large and small-scale events.

United Kingdom-Glasgow: Event services

2019/S 233-572711

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Scottish Water
Postal address: 6 Buchanan Gate
Town: Glasgow
NUTS code: UKM
Postal code: G33 6FB
Country: United Kingdom
E-mail: andrew.mulvay@scottishwater.co.uk
Telephone: +44 7768545959
Internet address(es):Main address: https://www.scottishwater.co.uk/

Address of the buyer profile: https://www.scottishwater.co.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Event-services./6CRX6CVS99
Additional information can be obtained from another address:
Official name: Scottish Water
Postal address: 6 Buchanan Gate
Town: Glasgow
NUTS code: UKM
Postal code: G33 6FB
Country: United Kingdom
E-mail: andrew.mulvay@scottishwater.co.uk
Telephone: +44 7768545959
Internet address(es):Main address: https://www.scottishwater.co.uk/

Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Supply of Major AV and Production Services

Reference number: SW19/ACP/1273

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

The scope of the contract is to provide audio-visual production services to Scottish Water for large and small-scale events. You will be expected to work with Scottish Water and its appointed creative partners to understand event design and provide creative audio-visual production solutions. You will be expected to provide solutions for activities and set production, source and supply reliable and effective audio-visual equipment and event kit for production of events, transport and install audio-visual equipment, attend set-up days and provide on-site support on event days. We also expect the appointed supplier, where possible, to provide quality sustainable products and be making ongoing improvements to reduce their environmental impact and support a sustainable event.

It is a minimum required that the supplier must be able to deliver the service pan Scotland. Suppliers that can only deliver the service to regions of Scotland will not be considered.

II.1.5)Estimated total value

Value excluding VAT: 1 100 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

SCOTLAND.

II.2.4)Description of the procurement:

Scottish Water services support the daily lives of 2 540 000 households and 152 000 business premises across Scotland. We employ nearly 4 000 people based all over Scotland. Our events are one of the key channels we use to communicate face to face with our internal and external audiences. Our events offer us the opportunity to communicate key messages, show case future plans and engage with customers and employees.

It is Scottish Water’s intention to have a pool of quality AV suppliers that can be utilised to deliver various large and small-scale events for both internal and external audiences across different locations in Scotland over the next 3 years.

Scottish Water will look to optimise the number of suppliers to give best value but reserves the right to appoint a single source supplier if deemed best value.

Several large-scale events we host run a series of events over several weeks or months. Therefore, at times, we anticipate a need for different suppliers to be working on different events. We intend to have only one AV supplier working on one event at a time and do not intend have several AV suppliers at the same event.

The appointed providers will be awarded projects based on their experience, ability to deliver creative solutions specific to the event requirements, offer best value for money and availability.

It is estimated, but not limited, that over a 3-year period we will host around 3 large scale external programmes which run as a series of events (approx. 14 per year in total over several weeks), one large scale internal programme (approx. 20 events over 3 months) and around 70 small scale events.

The scope of the contract is to provide audio-visual production services to Scottish Water for large and small-scale events. You will be expected to work with Scottish Water and its appointed creative partners to understand event design and provide creative audio-visual production solutions. You will be expected to provide solutions for activities and set production, source and supply reliable and effective audio-visual equipment and event kit for production of events, transport and install audio-visual equipment, attend set-up days and provide on-site support on event days. We also expect the appointed supplier, where possible, to provide quality sustainable products and be making ongoing improvements to reduce their environmental impact and support a sustainable event.

It is a minimum required that the supplier must be able to deliver the service pan Scotland. Suppliers that can only deliver the service to regions of Scotland will not be considered.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The PQQ documents can also be accessed by logging in through the Scottish Water Delta e-sourcing webpage https://www.delta-esourcing.com/ and through the Response Manager section using the following Access Code: 6CRX6CVS99

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Bidders must comply with modern slavery act and operate an ethical supply chain.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scottish Water will not accept the ESPD. We will only accept a completed Scottish Water PQQ document. This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the OJEU Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://scottishwater.delta-esourcing.com/tenders/UK-UK-Glasgow:-Event-services./6CRX6CVS99

To respond to this opportunity, please click here:

https://scottishwater.delta-esourcing.com/respond/6CRX6CVS99

Go reference: GO-20191128-PRO-15622913

VI.4)Procedures for review

VI.4.1)Review body

Official name: Scottish Water
Postal address: 6 Buchanan Gate
Town: Glasgow
Postal code: G33 6FB
Country: United Kingdom
E-mail: andrew.mulvay@scottishwater.co.uk
Telephone: +44 7768545959

VI.4.2)Body responsible for mediation procedures

Official name: Scottish Water
Postal address: 6 Buchanan Gate
Town: Glasgow
Postal code: G33 6FB
Country: United Kingdom
E-mail: andrew.mulvay@scottishwater.co.uk
Telephone: +44 7768545959
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/11/2019