Tender for the Supply of Records Management Services
NHS SBS is seeking the successful Tenderer(s) for the provision of Records Management Services to NHS organisations aligned to NHS SBS and any other public sector organisations.
United Kingdom-Salford: Document management services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NHS Shared Business Services
Halyard Court, 31 Broadway, The Quays, Salford Quays
For the attention of: Caroline Wright
M50 2UW Salford
Telephone: +44 1612123721
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/39
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13820&B=NHSSBS
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13820&B=NHSSBS
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
NHS SBS (acting on behalf of its clients) is a Joint venture between the Department of Health and Sopra Steria
Chandlers Point, Halyard Court, 31 Broadway
M50 2UW Salford
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Salford.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Number of participants to the framework agreement envisaged: 6
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 5 000 000 and 60 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
72512000, 63120000, 79995100, 92512000, 63121000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the EU supply eTendering portal at: https://nhssbs.eu-supply.com
Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:
1) Go to ‘Current Tender Opportunities’ from the eTendering portal login page: https://nhssbs.eu-supply.com
2) Find the tender listed and click on the title. This will take you to the letter of invitation.
3) If you are not a registered user of EU Supply follow the ‘Online registration’ link otherwise follow the ‘Login’ link and enter username and password.
4) Once logged in ‘Accept’ the invitation to register your interest in the opportunity. You will then be taken direct to the tender response screen.
5) Go to the ‘Access Documents’ folder on the response screen to view and download tender documentation.
Further guidance on how to access and respond to the opportunity is available in the ‘Quick Guide for Suppliers’ which is available for downloading from the main portal login page: https://nhssbs.eu-supply.com
(follow link: ‘Quick Guide for Suppliers’).
For any support in submitting your response please contact EU Supply Helpdesk at email@example.com (Tel: +44 8008402050) quoting the tender ID number.
III.2.2)Economic and financial ability
Details will be included in the procurement documentation available for download from EU supply eTendering portal: https//nhssbs.eu-supply.com
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
Additional information about electronic auction: NHS SBS reserves the right to conduct an electronic auction at the Invitation to Tender (ITT) stage of this procurement. In such instances information will be provided to the Bidders as part of the ITT documentation.
NHS SBS reserves the right for an electronic auction to be held by Public Sector bodies during further competition among the parties to the Framework.
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Further General Guidance:
The duration referenced in Section II.1.4) is for the placing of orders.
The value provided in Section II.1.4) is only an estimate. We cannot guarantee to successful suppliers any business through this framework agreement. Spend and volumes may vary throughout the life of the framework agreement from the anticipated levels given in this notice.
NHS Shared Business Services (SBS) wishes to establish a Framework Agreement for use by the following UK, Isle of Man and Scottish bodies (and any future successors to these organisations) subject to the approval of NHS SBS:
Public sector bodies, including any statutory and other successor organisations to any of the foregoing and in addition any other commissioners (whether alone or jointly with any other organisation), providers and regulators of NHS funded (either in whole or in part) services including practice based commissioning consortia, general practice commissioning consortia, the National Commissioning Board (and all sub national offices including anybody obtaining new membership to NHS Shared Business Services Ltd).
This includes but is not limited to the following NHS Trusts: 5 Boroughs Partnership NHS Foundation Trust, Alder Hey Children’s NHS Foundation Trust, Blackpool Teaching Hospitals NHS Foundation Trust, Bolton NHS Foundation Trust, Bridgewater Community Healthcare NHS Trust, Calderstones Partnership NHS Foundation Trust, Central Manchester University Hospitals NHS Foundation Trust, Central and North West London NHS Foundation Trust, Cumbria Partnership NHS Foundation Trust, East Cheshire NHS Trust, East Lancashire Hospitals NHS Trust, East London NHS Foundation Trust, Great Western Hospitals NHS Foundation Trust, Greater Manchester West Mental Health NHS Foundation Trust, Lancashire Care NHS Foundation Trust, Liverpool Community Health NHS Trust, Manchester Mental Health and Social Care Trust, Mersey Care NHS Trust, NHS Blackburn with Darwen CCG, NHS Blackpool CCG, NHS Brent CCG, NHS Central London (Westminster) CCG, NHS Chorley and South Ribble CCG, NHS Cumbria CCG, NHS Darlington CCG, NHS Durham Dales, Easington and Sedgefield CCG, NHS Ealing CCG, NHS East Lancashire CCG, NHS England, NHS Fylde and Wyre CCG, NHS Gateshead CCG, NHS Greater Manchester CSU, NHS Greater Preston CCG, NHS Harrow CCG, NHS Hartlepool and Stockton-on-Tees CCG, NHS Hillingdon CCG, NHS Hounslow CCG, NHS Hammersmith and Fulham CCG, NHS Lancashire CSU, NHS Lancashire North CCG, NHS Newcastle North and East CCG, NHS Newcastle West CCG, NHS North Durham CCG, NHS North of England CSU, NHS North Tyneside CCG, NHS Northumberland CCG, NHS Staffordshire and Lancashire CSU, NHS South Tees CCG, NHS Sunderland CCG, NHS West Lancashire CCG, NHS West London CCG, North Tees and Hartlepool NHS Foundation Trust, North West Ambulance Service NHS Trust, Pennine Care NHS Foundation Trust, Plymouth Community Healthcare, Salford Royal NHS Foundation Trust, St. Helens and Knowsley Teaching Hospitals NHS Trust, Staffordshire and Stoke On Trent Partnership NHS Trust, Tameside Hospital NHS Foundation Trust, The Christie NHS Foundation Trust, University Hospital of South Manchester NHS Foundation Trust, University Hospitals of Morecambe Bay NHS Foundation Trust, Wrightington Wigan and Leigh NHS Foundation Trust.
In addition the following public sector bodies will be able to use the Framework subject to the approval of NHS SBS:
Central Government Departments, Executive Agencies and NDPBs
National Health Service (NHS) bodies, including:
Clinical Commissioning Groups: http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx
Mental Health Trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx
Ambulance Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx
Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx
Other English NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx
The NHS Commissioning Board and other organisations involved in commissioning or overseeing General Practitioner services and GP consortia which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.
GP Practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx, and: http://www.general-practitioners-uk.co.uk/
And any other provider of primary medical services:
a) who are a party to any of the following contracts:
— General Medical Services (GMS);
— Personal Medical Services (PMS);
— Alternative Provider Medical Services (APMS); and/or
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above.
NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services — GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
Other Welsh Public Bodies — Welsh Local Authorities;
NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
Other Scottish Public Bodies: Scottish Government, Scottish Local Authorities, Scottish Agencies, NDPBs, Scottish Further and Higher Education Boards, Scottish Police, Scottish Fire and Rescue, Scotland Citizens Advice, Scottish Schools and Scottish Housing Associations.
NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:
Northern Ireland Public Bodies including Local Authorities, Schools, Police Service, Citizens Advice.
Hospices in the UK:
http://www.ubico.co.uk (agents acting on behalf of Cheltenham Borough Council)
Any commercial, not-for-profit, or other charitable entity created, controlled and financed by a local authority or authorities with regard to provision of services captured by this framework;
Police forces and other emergency services, including fire and rescue services, the maritime and coastguard agency and other rescue authorities (a list of police authorities and fire and rescue services can be found respectively at the following):
Educational establishments Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but Not Independent Schools:
Registered Social Landlords (RSLs) or Private Registered Providers of social housing (PRPs), a list of such authorities being available at:https://www.homesandcommunities.co.uk/ourwork/registered-provider-information
Third Sector and Registered charities, as detailed at:
Citizens Advice in the United Kingdom:
Devolved and other administrations with the British Isles, including those detailed at: (in the case of Scotland) http://www.scotland.gov.uk/Home, andhttp://www.scottish.parliament.uk/, (in the case of Wales) http://new.wales.gov.uk/?llang=en
Her Majesty’s prison service as detailed at https://www.gov.uk/government/organisations/hm-prison-service
The Ministry of Defence as detailed at https://www.gov.uk/government/organisations/ministry-of-defence
Isle of Man Government Health / Public Services:
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
NHS SBS Shared Business Services Ltd (NHS SBS)
Halyard Court, Chandlers Point, 31 Broadway
M50 2UW Salford
VI.5)Date of dispatch of this notice: