Tender for Total Facilities Management Service

Tender for Total Facilities Management Service

Total Facilities Management Service — Joffe Building Swindon.

United Kingdom-Oxford: Building and facilities management services

2016/S 022-035281

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford Brookes University
Headington Hill Campus, Gipsey Lane
Contact point(s): Procurement@brookes.ac.uk
For the attention of: Diane Davies
OX3 0BP Oxford
E-mail: ddavies@brookes.ac.uk

Internet address(es):

General address of the contracting authority: www.in-tendhost.co.uk/oxfordbrookes

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Total Facilities Management Service — Joffe Building Swindon.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services

NUTS code UKK14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

3-Year Contract.
Project briefing.
Oxford Brookes University has a satellite campus in Swindon and this provides part of our Faculty of Health and Life Science, teaching health related courses. The curriculum comprises Adult Nursing, Operating Department Practice (ODP) and a range of Continuing Professional Development (CPD) courses.
The Faculty currently operates from The Ferndale Campus and is based in a Victorian building on Ferndale Road, Swindon. Owing to course growth it is planned to move from the current premises to larger premises in August 2016. Delta 900 on the Delta Business Park in Swindon, SN5 7XQ is the chosen location and the University is reviewing the best way to deliver support services to this site.
Currently services are provided by a number of departments within Estates and Facilities Management (EFM) e.g., Catering, Facilities, Estates and we are looking to bring these services together into a ‘bundled’ contract.
The services that will be required are as follows:
— Management;
— Cleaning and Waste;
— Pest Control;
— Portering;
— Signage;
— Security;
— Maintenance — PPM and Reactive;
— Catering;
— Car Parking.
The above list is not exhaustive but gives an indication of the range of services required.
It is anticipated that where the University existing and critical contracts in place (e.g. lift maintenance) these will continue. It is planned that the on-site managing presence provided by the supply partner will monitor the output and performance of these contracts and liaise with building users and service departments.
By bundling these services under one supplier the University is aiming to achieve:
— Clarity regarded service provision so that Faculty/Finance/Service Providers/Contractors are all clear on expectations;
— Value for money for University;
— Service levels consistent with rest of University;
— Reduction in University management time in travelling to site.
It is important that standards at this campus are maintained at a level equal to those on our main Oxford campuses.

II.1.6)Common procurement vocabulary (CPV)

79993000, 79993100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total Facilities Management Contract for a satellite site in Swindon.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 250 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 29.7.2016. Completion 19.6.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The procurement strategy is to run a pre-qualification questionnaire then an Invitation to Tender.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Oxford Brookes University 2015.

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.4.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: