Tender for Tracing Agent Services

Tender for Tracing Agent Services

The Insolvency Service wishes to create a framework agreement for Tracing Agent Services to trace, (confirming whereabouts of named subjects) and Serve (Hand delivering case related documents) through address visits and follow up enquiries.

United Kingdom-Birmingham: Business services: law, marketing, consulting, recruitment, printing and security

2013/S 163-284317

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Insolvency Service
Cannon House, 18 Priory Queensway
For the attention of: Stephen Hayes
B4 6FD Birmingham
UNITED KINGDOM
Telephone: +44 1213354528
E-mail: tenders.insolvency@insolvency.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.bis.gov.uk/insolvency

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tracing Agent Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The Insolvency Service through its offices in various locations. The work is required in England, Wales, Scotland, Northern Ireland & overseas.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Insolvency Service wishes to create a framework agreement for Tracing Agent Services to trace, (confirming whereabouts of named subjects) and Serve (Hand delivering case related documents) through address visits and follow up enquiries.
II.1.6)Common procurement vocabulary (CPV)

79000000, 79700000, 79720000, 79721000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Full details wiil be contained within the PQQ and ITT documents. Estimated value excluding VAT range between 400,000 GBP and 500,000 GBP over the lifetime of the contract. The contract will have an initial durartion of two years (24 months) once awarded, i.e. to Jan 2016, with the option to extend by a further two years i.e. 2018.
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial contract will have a duration of two years with the option to extend by a further two years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 31.1.2014. Completion 31.1.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee or contract guarantee bond maybe necessary.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where bids are submitted as part of consortium or association, the “Group” would be required to nominate a Lead Partner with whom the contracting authority can contract with or; form themselves into a single legal entity; or to accept joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Regulations 23 and 24 of the Public Contracts Regulations 2006 will apply. As per Pre-Qualification documentation (PQQ) See section VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per Pre-Qualification documentation (PQQ) See section VI.3.
Minimum level(s) of standards possibly required: As per Pre-Qualification documentation (PQQ) See section VI.3.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Pre-Qualification documentation (PQQ) See section VI.3.
Minimum level(s) of standards possibly required:
As per Pre-Qualification documentation (PQQ) See section VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As per Pre-Qualification documentation (PQQ) See section VI.3.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Tracing Agent Services Framework
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.9.2013 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All suppliers who wish to respond to this OJEU notice and indicate their interest in the tender, should request a Pre-Qualification Questionnaire (PQQ) document, which provides further detail relating to this procurement. The PQQ and all communication should be via:-
tenders.insolvency@insolvency.gsi.gov.uk

Managing Supplier Poor Performance cross-Government:
Government has not always managed its strategic suppliers on a cross-Government basis as effectively as it might. This has resulted in suppliers continuing to win new work with Government even when there are substantial performance concerns with existing contracts.
As a result, Government has developed a new approach to ensuring previous poor performance by suppliers can be taken into account and robustly assessed prior to new contracts being entered into.
Contracting Authorities will now ensure that consideration of poor performance on existing or previous contracts is made at the Selection stage, in the assessment of technical and professional ability (Reg. 25). This will include where there are examples of serious and persistent breach in the delivery of both current and previous contracts.
Where a supplier has been found to have committed “Grave Misconduct” in the course of their business or profession, the Contracting Authority will have the right to exercise “Discretionary Exclusion” of that supplier under the Public Contracts Regulations 2006. In addition, Contracting Authorities will reassess economic and financial standing, and technical and professional ability, and any discretionary or mandatory grounds for exclusion, before key points in the procurement process (i.e. short listing, preferred bidder status, award of contract etc). This will be done by asking the bidder whether anything has changed since the original assessment; and by checking with other departments/contracting authorities.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See section VI.4.2 and VI.4.3

Body responsible for mediation procedures

See section VI.4.2 and VI.4.3

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Insolvency Service will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section 1.1 If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Insolvency Service
Cannon House, 18 Priory Queensway
B4 6FD Birmingham
UNITED KINGDOM
E-mail: tenders.insolvency@insolvency.gsi.gov.uk
Telephone: +44 1213354528
Internet address: http://http://http://www.bis.gov/insolvency

VI.5)Date of dispatch of this notice:21.8.2013