Tender for Transport Management System

UK-Bristol: Software package and information systems

2013/S 104-178706

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Blood and Transplant
North Bristol Park, Filton
For the attention of: Sarah Handley
BS34 7QH Bristol
UNITED KINGDOM
E-mail: sarah.handley@nhsbt.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.nhsbt.nhs.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health
Other: Special Health Authority

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Transport Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: NHSBT locations in the United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NHS Blood and Transplant (NHSBT- www.nhsbt.nhs.uk) is a Special Health Authority in England and Wales, with responsibilities across the United Kingdom for organ donation and transplantation and responsibilities throughout England and North Wales for supply of blood and blood components. There are 500 liveried vehicles in the fleet, 15 main depots which run approximately 300,000 journeys p/a.

The intention of this tender exercise is to procure an integrated Transport Management System (TMS) to support the efficient and effective operation of transportation scheduling and resource management. NHSBT only want to procure a solution from one provider, and the integration of the parts will be the responsibility of that one provider.
NHSBT require the integrated TMS to provide the following functionality:
Vehicle telematics to help deliver increased visibility, fuel and accident savings through monitoring of vehicle locations and driving style.
Hand helds to provide drivers with instructions and gather track & trace data.
Planning and Optimisation tool to take a feed from our stock system (PULSE) and other sources, plan them against strict regulatory requirements to appropriate vehicles and drivers. To monitor these journeys for changes, and notify users and customers when appropriate.
Strategic network planning tool to allow NHSBT to model what if scenarios based on the data collected from the other 3 parts of the TMS.
Potential suppliers must be able to demonstrate that they have the capacity and experience of providing a flexible, quality service which meets the general requirements, and will be capable of meeting anticipated changes in demand during the operating period of the contract.
The Contracting Authority recognises the need for a range of skills and professions to deliver the requirements as a ‘one stop shop’. These skills and professions may exist as niche suppliers and SME’s, therefore, the Contracting Authority would encourage suppliers to collaborate when reviewing and submitting responses to this Contract Notice and PQQ.
The contracting authority reserves the right to discontinue the tendering process at any time and not award the contract.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48613000, 72316000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://nhsbt.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006, as set out in the Pre-Qualification Questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006, as set out in the Pre-Qualification Questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: NHSBT propose the top eight scoring companies will be invited to tender providing a score of 750 has been met.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NHSBT0545/IT/SH

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contract shall be for a period of three years with the option to extend for a further two, one year periods.
Transparency:
Potential suppliers should note that, in accordance with Government’s policies on transparency, NHS Blood and Transplant intends to publish the Pre-Qualification Questionnaire (PQQ), the Invitation to Tender (ITT) document, and the text of any Contract awarded, subject to possible redactions at the discretion of NHS Blood and Transplant.
The terms of the proposed contract will also permit a public sector contracting authority, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/content/transparency-overview

Evaluation:
The suppliers whose PQQ responses are successful and are taken through to Invitation to Tender (ITT) stage will have their ITT response evaluated in two phases, as follows:
The tender will be evaluated firstly in accordance with the award criteria (criteria 1 to 5). Please refer to the award criteria for an explanation of the scoring.
The second phase will consist of a site visit, supplier presentation, references and testimonials and a demonstration of the proposed solution. After which the second phase will be subject to additional scoring, please refer to the award criteria for an explanation of the scoring. NHS Blood and Transplant envisage this to be between 3 – 5 suppliers.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2 below
Internet address: https://nhsbt.bravosolution.co.uk

Body responsible for mediation procedures

See VI.4.2 below
Internet address: https://nhsbt.bravosolution.co.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority (NHSBT – NHS Blood and Transplant) will incorporate the minimum 10 calendar day standstill period at the point information on the award that the contract was communicated to tenderers. This period allowed unsuccessful tenderers to seek further debriefing from the contracting authority before the contract was entered into. Applicants had 2 working days from the notification of the award decision to request additional debriefing and that information was to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information was to be requested from Sarah Handley, Senior Buyer – IT, NHS Blood and Transplant, 500 North Bristol Park, Northway, Bristol, BS34 7QH. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above
Internet address: https://nhsbt.bravosolution.co.uk

VI.5)Date of dispatch of this notice:28.5.2013