Tender for Transportation of School Meals

Tender for Transportation of School Meals

Derbyshire County Council Catering Service in CAYA is looking to procure the provision of transportation of school meals from schools located within the geographical area of Derbyshire.

UK-Matlock: taxi services

2012/S 220-362759

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): Children & Younger Adults, Catering Dept., Chatsworth Hall, Matlock, Derbyshire DE4 3FW
For the attention of: Jane Staley
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629535693
E-mail: jane.staley@derbyshire.gov.uk
Fax: +44 1629536507

Internet address(es):

General address of the contracting authority: County Hall, Matlock
Address of the buyer profile: www.derbyshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Transportation of school meals.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council Catering Service in CAYA is looking to procure the provision of transportation of school meals from schools located within the geographical area of Derbyshire.
II.1.6)Common procurement vocabulary (CPV)

60120000, 60183000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Derbyshire County Council Catering Service in CAYA is looking to procure the provision of transportation of school meals from schools located within the geographical area of Derbyshire. Collections and deliveries will be required on a daily basis as detailed in the schedules.
Estimated value excluding VAT: 360 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Transport of school meals

1)Short description

Derbyshire County Council Catering Service in CAYA is looking to procure the provision of transportation of school meals from schools located within the geographical area of Derbyshire. Collections and deliveries will be required on a daily basis as detailed in the schedules.
2)Common procurement vocabulary (CPV)

60120000, 60183000

3)Quantity or scope

See schedule – Appendix D, Lot 1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Transport of school meals

1)Short description

Derbyshire County Council Catering Service in CAYA is looking to procure the provision of transportation of school meals from schools located within the geographical area of Derbyshire. Collections and deliveries will be required on a daily basis as detailed in the schedules.
2)Common procurement vocabulary (CPV)

60120000, 60183000

3)Quantity or scope

See schedule – Appendix D, Lot 2.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Transport of School Meals

1)Short description

Derbyshire County Council Catering Service in CAYA is looking to procure the provision of transportation of school meals from schools located within the geographical area of Derbyshire. Collections and deliveries will be required on a daily basis as detailed in the schedules.
2)Common procurement vocabulary (CPV)

60120000, 60183000

3)Quantity or scope

See schedule – Appendix D, Lot 3.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Transport of school meals

1)Short description

Derbyshire County Council Catering Service in CAYA is looking to procure the provision of transportation of school meals from schools located within the geographical area of Derbyshire. Collections and deliveries will be required on a daily basis as detailed in the schedules.
2)Common procurement vocabulary (CPV)

60120000, 60183000

3)Quantity or scope

See Schedule – Appendix D, Lot 4.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

See Schedule – Appendix D, Lot 5.
Lot No: 5 Lot title: Transport of school meals

1)Short description

Derbyshire County Council Catering Service in CAYA is looking to procure the Provision of Transportation of School Meals from schools located within the geographical area of Derbyshire. Collections and deliveries will be required on a daily basis as detailed in the schedules.
2)Common procurement vocabulary (CPV)

60120000, 60183000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

It is a condition of the contract that joint and several liability is required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the conditions of the contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the conditions of the contract.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender.
Minimum level(s) of standards possibly required: See tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of similar sized contracts delivered, their scope, type and duration plus 3 years accounts. Details of company profile including management structure, staffing levels, methods of working, other workforce matters and the competence of the company to deliver the service required. Copies of the company health & safety/policy, codes of practice, customer care, equal opportunities and environmental policy. Copies of the company’s public and employer’s liability and income tax exemption certificates.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CTP632
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2012 – 00:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.12.2012 – 00:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.3.2014
IV.3.8)Conditions for opening tenders

Date: 28.12.2012 – 11:00
Place:

Chatsworth Hall, Matlock, Derbyshire.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Authority appointed for the purpose.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Recurrant at the end of the contract.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Andrew Ayling
Chatsworth Hall
DE4 3FW Matlock
UNITED KINGDOM
E-mail: andrew.ayling@derbyshire.gov.uk
Telephone: +44 1629536804
Internet address: www.derbyshire.gov.uk
Fax: +44 1629536866

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will incorporate a minimum 10 calendar day standstill period at the point the information of the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum 3 working days before the expiry of the standstill period. Such additional information should be required from the County Procurement Officer.
If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

13.11.2012