Tender for Travel, Meeting and Events Contractor

Tender for Travel, Meeting and Events Contractor

The Queens Baton Relay (QBR) division is looking to appoint an International travel body / company with a Meeting and Events (“M&E”) arm to manage all travel elements of the QBR. Glasgow 2014 Ltd.

UK-Glasgow: business travel services

2012/S 193-317772

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
For the attention of: Philip Malcolm
G1 1LH Glasgow
UNITED KINGDOM
Telephone: +44 1412872014
E-mail: philip.malcolm@glasgow2014.com
Fax: +44 1412873453

Internet address(es):

General address of the contracting authority: www.glasgow2014.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13463

Further information can be obtained from: Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
For the attention of: Philip Malcolm
G1 1LH Glasgow
UNITED KINGDOM
Telephone: +44 1412872014
E-mail: Philip.Malcolm@glasgow2014.com
Fax: +44 1412873453
Internet address: www.glasgow2014.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
For the attention of: Philip Malcolm
G1 1LH Glasgow
UNITED KINGDOM
Telephone: +44 1412872014
E-mail: Philip.Malcolm@glasgow2014.com
Fax: +44 1412873453
Internet address: www.glasgow2014.com

Tenders or requests to participate must be sent to: Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
For the attention of: Philip Malcolm
G1 1LH Glasgow
UNITED KINGDOM
Telephone: +44 1412872014
E-mail: Philip.Malcolm@glasgow2014.com
Fax: +44 1412873453
Internet address: www.glasgow2014.com

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Travel, Meeting and Events Contractor.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Air transport services of passengers and freight, except transport of mail
Main site or location of works, place of delivery or of performance: Glasgow.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 446 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Queens Baton Relay (QBR) division is looking to appoint an International travel body / company with a Meeting and Events (“M&E”) arm to manage all travel elements of the QBR. The appointed company able to offer a global platform to guide the QBR team, Protocol team & Corporate Services team The guidance required for the QBR team will be providing the best travel route options for the international sector (all Commonwealth nations excluding Scotland) of the relay.
II.1.6)Common procurement vocabulary (CPV)

79997000, 63000000, 79997000, 63500000, 63510000, 63515000, 63516000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 446 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

G2014/QBR/BMC/001
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 16.11.2012 – 14:00
Place:

Commonwealth House, Glasgow.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Glasgow 2014 Ltd may enter into sponsorship and supply agreements with both an Official Airline and Official Hotel group.
These agreements would be expected to set out Value in Kind (VIK) supply of airline and hotel services which is available to Glasgow 2014 Ltd at free or discounted prices.
In the event Glasgow 2014 Ltd does appoint an Official Airline and/or official Hotel group, the QBR travel supplier acknowledges and agrees it may be directed by Glasgow 2014 Ltd to place individual bookings to access the service arrangements of the Official Airline and/or Official Hotel.
For a copy of all relevant tender documents please email Philip Malcolm: philip.malcolm@glasgow2014.com.

(SC Ref:240905).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

2.10.2012