Tender for Tree Cutting Services

Tender for Tree Cutting Services

The City of London Corporation is seeking a contractor or contractors for the provision of arboriculture and habitat management services at Epping Forest.

United Kingdom-London: Tree-cutting services

2020/S 115-280657

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: City of London Corporation
Postal address: Guildhall
Town: London
NUTS code: UKJ SOUTH EAST (ENGLAND)
Postal code: EC2P 2EJ
Country: United Kingdom
E-mail: Oliver.Watling@cityoflondon.gov.uk
Telephone: +44 2073323057
Internet address(es):Main address: https://www.cityoflondon.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.capitalesourcing.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

378000

II.1.2)Main CPV code

77211400 Tree-cutting services

II.1.3)Type of contract

Services

II.1.4)Short description:

The City of London Corporation is seeking a contractor or contractors for the provision of arboriculture and habitat management services at Epping Forest.

The competition will be separated into nine lots to reflect the different sites and services required:

Lot 1: Almhouse North, Lincoln’s Lane,

Lot 2: Paul’s Nursery,

Lot 3: Round Thicket Green Ride, Hill Wood Loughton Camp,

Lot 4: Walthamstow Forest and Stump Grinding (Bury Wood/Warren Hill),

Lot 5: North Long Hills,

Lot 6: Opposite Amshouse, Fleabane, Fairmead,

Lot 7: Almshouse x 2, Buttonseed, Warren Hill; Honey Lane, Rushey Plain,

Lot 8: Cuckoo Brook and Pits Ludgate Plain,

Lot 9: Chingford Wood and Chingford Plain.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1: Almhouse North, Lincoln’s Lane

Lot No: 1

II.2.2)Additional CPV code(s)

45112360 Land rehabilitation work
77211400 Tree-cutting services
77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Epping Forest.

II.2.4)Description of the procurement:

Provision of arboriculture and habitat management services at Epping Forest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/09/2020
End: 31/08/2024
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 years up to 31 August 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 1: Lincoln’s Lane, Lincoln’s Lane Glade north; Lincoln’s Lane Glade east; North of Almshouse Plain

services:

— tree felling,

— pollarding (non-veteran).

II.2)Description

II.2.1)Title:

Lot 2: Paul’s Nursery

Lot No: 2

II.2.2)Additional CPV code(s)

45112360 Land rehabilitation work
77211400 Tree-cutting services
77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Epping Forest.

II.2.4)Description of the procurement:

Provision of arboriculture and habitat management services at Epping Forest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 21/09/2020
End: 31/08/2024
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract by up to 2 years to 31 August 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 2: Paul’s Nursery

Services:

— rhododendron clearance,

— rhododendron spraying.

II.2)Description

II.2.1)Title:

Lot 3: Round Thicket Green Ride, Hill Wood Loughton Camp

Lot No: 3

II.2.2)Additional CPV code(s)

45112360 Land rehabilitation work
77211400 Tree-cutting services
77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Epping Forest.

II.2.4)Description of the procurement:

Provision of arboriculture and habitat management services at Epping Forest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/09/2020
End: 30/08/2024
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract by up to 2 years to 31 August 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 3: Round Thicket, Green Ride, Walthamstow Forest, Hill Wood Suntrap Stream Corridor, Loughton Camp, Loughton Camp

Services:

— fell trees and saplings and repollarding,

— pollarding and repollarding,

— scrub clearance,

— young tree removal.

II.2)Description

II.2.1)Title:

Lot 4: Walthamstow Forest and Stump Grinding (Bury Wood/Warren Hill)

Lot No: 4

II.2.2)Additional CPV code(s)

45112360 Land rehabilitation work
77211400 Tree-cutting services
77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Epping Forest.

II.2.4)Description of the procurement:

Provision of arboriculture and habitat management services at Epping Forest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/09/2020
End: 30/08/2024
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract by up to 2 years to 31 August 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 4: Hill Wood, Bury Wood Ludgate Plain, Bury Wood, Hawksmouth, Chingford, Warren Hill

Services:

— stump grinding.

II.2)Description

II.2.1)Title:

Lot 5: North Long Hills

Lot No: 5

II.2.2)Additional CPV code(s)

45112360 Land rehabilitation work
77211400 Tree-cutting services
77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Epping Forest.

II.2.4)Description of the procurement:

Provision of arboriculture and habitat management services at Epping Forest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/09/2020
End: 30/08/2024
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract by up to 2 years to 31 August 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 5

North Long Hills

Services:

— tree felling,

— crown reductions,

— new pollard creation.

II.2)Description

II.2.1)Title:

Lot 6: Opposite Amshouse, Fleabane, Fairmead

Lot No: 6

II.2.2)Additional CPV code(s)

45112360 Land rehabilitation work
77211400 Tree-cutting services
77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Epping Forest.

II.2.4)Description of the procurement:

Provision of arboriculture and habitat management services at Epping Forest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/09/2020
End: 30/08/2024
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract by up to 2 years to 31 August 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 6: Opposite Almshouse, Fairmead Glade, Fleabane Ride

Services

— tree felling,

— crown reductions,

— new pollard creation.

II.2)Description

II.2.1)Title:

Lot 7: Almshouse x 2, Buttonseed, Warren Hill; Honey Lane, Rushey Plain

Lot No: 7

II.2.2)Additional CPV code(s)

45112360 Land rehabilitation work
77211400 Tree-cutting services
77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Epping Forest.

II.2.4)Description of the procurement:

Provision of arboriculture and habitat management services at Epping Forest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/09/2020
End: 30/08/2024
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract by up to 2 years to 31 August 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 7: Almshouse south, Almshouse to Pear Tree, Honey Lane, Buttonseed Corner, Warren Hill, Rushey Plain

Services:

— tree felling,

— crown reductions,

— new pollard creation,

— holly clearance.

II.2)Description

II.2.1)Title:

Lot 8: Cuckoo Brook and Pits Ludgate Plain

Lot No: 8

II.2.2)Additional CPV code(s)

45112360 Land rehabilitation work
77211400 Tree-cutting services
77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Epping Forest.

II.2.4)Description of the procurement:

Provision of arboriculture and habitat management services at Epping Forest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/09/2020
End: 30/08/2024
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract by up to 2 years to 31 August 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 8: Cuckoo Brook and Pits Ludgate Plain

Services:

— crown reductions,

— new pollard creation,

— repollarding.

II.2)Description

II.2.1)Title:

Lot 9: Chingford Wood and Chingford Plain

Lot No: 9

II.2.2)Additional CPV code(s)

45112360 Land rehabilitation work
77211400 Tree-cutting services
77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Epping Forest.

II.2.4)Description of the procurement:

Provision of arboriculture and habitat management services at Epping Forest.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/09/2020
End: 30/08/2024
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract by up to 2 years to 31 August 2026.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 9: Chingford Wood and Chingford Plain

Services:

— tree felling,

— crown reductions,

— scrub clearance.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/07/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (url:www.capitalesourcing.com).

Suppliers will need to register an interest on the system in order to participate and registration is free.

The estimated value given at II.2.6) is for the full 4-year duration of the contracts for all lots plus possible extensions of up to 2 years.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: London
Postal code: WC1A 2LL
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: High Court of England and Wales
Town: London
Postal code: WC1A 2LL
Country: United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom

VI.5)Date of dispatch of this notice:

12/06/2020