Tender for Tree Maintenance Services – Derbyshire

Tender for Tree Maintenance Services – Derbyshire

Tender for a Framework contract for the provision of tree maintenance and tree works emergency response service within the Derbyshire boundary.

United Kingdom-Matlock: Agricultural, forestry, horticultural, aquacultural and apicultural services

2019/S 242-594935

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Derbyshire County Council
Postal address: Chatsworth Hall
Town: Matlock
NUTS code: UKF1
Postal code: DE4 3FW
Country: United Kingdom
Contact person: Miss Caroline May
E-mail: caroline.may@derbyshire.gov.uk
Telephone: +44 1629536805
Internet address(es):Main address: http://www.derbyshire.gov.uk/

Address of the buyer profile: http://www.derbyshire.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CPP013 — Provision of Tree Maintenance Services

Reference number: DN435009

II.1.2)Main CPV code

77000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Tender for a framework contract for the provision of tree maintenance and tree works emergency response service within the Derbyshire boundary. The contract is to supplement the Council’s current in-house tree surgery team.

The Council intends to run a further competition from the framework for all maintenance work that cannot be completed by its own staff. Services will be required at a range of different sites throughout Derbyshire, including but not limited to, schools, libraries, parks, highways, verges, open spaces, commercial property sites, community centres and residential estates.

A maximum of 4 contractors will be allocated to the emergency lot who will be called upon when the Council identifies that extra cover is required to assist the in-house tree surgery team. Contractors will be contacted in turn (with ranking based on their initial response to this tender) to assess their availability to provide standby cover and response to emergency works.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Planned Tree Maintenance – awarded to a maximum of 8 contractors;

Lot 2: Tree Emergency/Reactive Works – awarded to a maximum of 4 contractors.

II.2)Description

II.2.1)Title:

Planned Tree Maintenance

Lot No: 1

II.2.2)Additional CPV code(s)

77000000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

Derbyshire County Council are seeking to implement a framework to supplement their in-house tree surgery team. The Council intends to run a further competition from the framework for all work that cannot be completed by its own staff. Services will be required at a range of different sites throughout Derbyshire, including but not limited to, schools, libraries, parks, highways, verges, open spaces, commercial property sites, community centres and residential estates.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract term: a period of 2 years with options to extend on an annual basis for up to 2 further years, taking the contract term up to a maximum of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Tree Emergency/Reactive Works

Lot No: 2

II.2.2)Additional CPV code(s)

77000000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

A maximum of 4 contractors will be allocated to this lot. This lot will be called upon when the Council identifies that extra cover is required to assist the in-house tree surgery team. This may be for any number of reasons but will include, for example, when the Council receives weather reports of incoming storms.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract term: a period of 2 years with options to extend on an annual basis for up to 2 further years, taking the contract term up to a maximum of 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/01/2020
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 23/01/2020
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Derbyshire County Council
Town: Matlock
Postal code: DE4 3FW
Country: United Kingdom
E-mail: caroline.may@derbyshire.gov.uk
Telephone: +44 1629536805
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/12/2019