Tender for Unified Communications Networks Support Services

Tender for Unified Communications Networks Support Services

To support their unified communications and data networks at each layer of the network. 

United Kingdom-Birmingham: Computer-related services

2018/S 125-285469

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
B15 2GW
United Kingdom
Contact person: David Hosie
Telephone: +44 1213715272
E-mail: David.Hosie@uhb.nhs.uk
NUTS code: UKG3Internet address(es):Main address: https://www.uhb.nhs.uk/

Address of the buyer profile: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Voice / Data / Unified Communications Networks Support Services

Reference number: PROC.08.0005

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

University Hospitals Birmingham NHS Foundation Trust (UHB) which runs the Queens Elizabeth Hospital Birmingham (QEHB), Birmingham Chest Clinic, Heartlands Hospital, Good Hope Hospital, Solihull Hospital (collectively known as “HGS”) and various community services across the region is to select a suitably qualified and experienced strategic partner to support their unified communications and data networks at each layer of the network. The scope of support covers WAN (not circuits), LAN (Core and Edge), Wi-Fi, Unified Communications including service desk, incident management, configuration, reporting, innovations and ad-hoc services when required.

UHB is tendering for services to replace existing contracts due to expire between 2019 and 2020 respectively. The supplier will be expected to plan a phased transition, allowing for a seamless transfer to operational service at the end of the existing contracts. It is anticipated that transition services will commence in January 2019.

II.1.5)Estimated total value

Value excluding VAT: 13 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG
Main site or place of performance:

Birmingham and Solihull

II.2.4)Description of the procurement:

Further information on the Authority’s requirements can be found in its Prospectus available at https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html

The contract shall commence on the transition services commencement date and the term of the contract shall expire 5 years from the operational services commencement date. There are options to extend the contract for a further two 12 month periods. Transition will be phased to correspond with the expiry of the legacy contracts, however all services shall end on a coterminous basis, within the provision of the overarching 5 year term, plus the two 12 month extension options.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/01/2019
This contract is subject to renewal: yes
Description of renewals:

Option to extend by further two 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Selection criteria as set out in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

Minimum level(s) of standards possibly required:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Selection criteria as stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 072-137101

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/09/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/08/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

12 months prior to the contract’s expiry including any extensions.

VI.2)Information about electronic workflows

VI.3)Additional information:

The Authority intends to use an eTendering system in this procurement exercise. This opportunity and all documentation relating to this opportunity is available on e-tendering system BravoSolution hosted via https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html. New users will be required to register onto the system. All suppliers who wish to participate in this opportunity must submit completed tenders using the e-tendering system BravoSolution by the deadline specified in Section IV.2.2. Instructions on how to submit tenders can be found below.

Suppliers Instructions How to Express Interest in this Tender~:

1) Register your company on the eSourcing portal (this is only required once)

— Browse to the eSourcing Portal: nhs.bravosolution.co.uk/nhs_collaborative/web/login.html and click the link to register,

— Accept the terms and conditions and click “continue”,

— Enter your correct business and user details,

— Note the username you chose and click “Save” when complete.

— You will shortly receive an email with your unique password (please keep this secure)

2) Express an Interest in the tender

— Login to the portal with the username/password,

— Click the “PQQs / ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ ITT to access the content,

— Click the “Express Interest” button at the top of the page,

— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box,

3) Responding to the tender

— Click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),

— You can now use the “Messages” function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.

The Authority does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request.Bidders should be aware of the Authority’s obligations under the Act, whereby information provided by Bidders in response to this advertisement may be requested by a third party.

The Authority expressly reserves the right:

(i) to make whatever changes it may see fit to the content and structure of the procurement process;

(ii) to require further information or clarification from a Bidder before considering its response;

(iii) to exclude a Bidder from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;

(iv) to cancel this procurement at any stage; and

(v) not to award any Contract as a result of the procurement process commenced by publication of this notice.

Under no circumstances will the Authority or any of their advisers, be liable for any costs or expenses borne by any Bidder or any of its advisers in responding to this contract notice or at any stage in the process.

It is estimated that the contract value range will be 12 000 000 GBP to 14 000 000 BGP over 7 years.

VI.4)Procedures for review

VI.4.1)Review body

University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
B15 2GW
United KingdomInternet address: https://www.uhb.nhs.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
B15 2GW
United Kingdom

VI.5)Date of dispatch of this notice: