Tender for Vehicle Maintenance Servicing and Repair Work

Tender for Vehicle Maintenance Servicing and Repair Work

Omagh District Council invites tenders from fully registered and competent Vehicle Maintenance Contractors for the provision of preventative and reactive maintenance and repair services for its vehicle fleet.

UK-Omagh: Repair, maintenance and associated services of vehicles and related equipment

2013/S 029-045432

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Omagh District Council
The Grange, Mountjoy Road, Co. Tyrone
Contact point(s): Irene Stewart
For the attention of: Daniel McSorley, Chief Executive
BT79 7BL Omagh
UNITED KINGDOM
Telephone: +44 2882245321
E-mail: tenders@omagh.gov.uk
Fax: +44 2882243888

Internet address(es):

General address of the contracting authority: www.omagh.gov.uk

Address of the buyer profile: www.omagh.gov.uk/council_online/tenders/

Electronic access to information: www.omagh.gov.uk/council_online/tenders/

Further information can be obtained from: Omagh District Council
The Grange, Mountjoy Road
For the attention of: Irene Stewart
BT79 7BL Omagh
UNITED KINGDOM
E-mail: tenders@omagh.gov.uk
Internet address: www.omagh.gov.uk/council_online/tenders

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Omagh District Council
The Grange, Mountjoy Road
Contact point(s): Chief Executive
For the attention of: Daniel McSorley
BT79 7BL Omagh. Co. Tyrone
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for Vehicle Maintenance Servicing and Repair Work
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Omagh District Council invites tenders from fully registered and competent Vehicle Maintenance Contractors for the provision of preventative and reactive maintenance and repair services for its vehicle fleet. This will include the preparation of vehicles for GV Testing (PSV and MOT where applicable) and the servicing of vehicles operated by the Council as specified within this document.
This Contract comprises of the supply of all materials, goods and labour required for the carrying out of maintenance, servicing and repair work to Omagh District Council’s vehicle fleet as and when instructed by the Contract Administrator with the exception of batteries and tyres.
II.1.6)Common procurement vocabulary (CPV)

50100000, 50110000, 50114000, 50114200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Omagh District Council invites tenders from fully registered and competent Vehicle Maintenance Contractors for the provision of preventative and reactive maintenance and repair services for its vehicle fleet. This will include the preparation of vehicles for GV Testing (PSV and MOT where applicable) and the servicing of vehicles operated by the Council as specified within this document.
This Contract comprises of the supply of all materials, goods and labour required for the carrying out of maintenance, servicing and repair work to Omagh District Council’s vehicle fleet as and when instructed by the Contract Administrator with the exception of batteries and tyres. The contract shall be in force for a period of two years from the date of commencement with the option to renew for 2 separate individual 12 month periods at the sole discretion of the Council. The value outlined below includes the total estimated range for the 2 years of the contract plus the 2 possible extensions.
Estimated value excluding VAT:
Range: between 960 000 and 1 120 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract shall be in force for a period of 2 years from the date of commencement with the option to renew for 2 separate individual 12 month periods at the sole discretion of the Council.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: HGV Vehicles

1)Short description

Vehicle Maintenance for the provision of preventative and reactive maintenance and repair services for HGV Vehicles.
2)Common procurement vocabulary (CPV)

50100000, 50110000, 50114000, 50114200

3)Quantity or scope

HGV Vehicles within Council Fleet.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Vans and Trailers

1)Short description

Vehicle Maintenance for the provision of preventative and reactive maintenance and repair services for Vans and trailers.
2)Common procurement vocabulary (CPV)

50100000, 50110000

3)Quantity or scope

Vans and Trailers within Council Fleet.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contract will be governed by Northern Ireland Law. Prices must be quoted in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Serveral Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Tender documentation.
Minimum level(s) of standards possibly required: A Statement from company bank or auditor on company financial standing over the last three years, this statement must be as recent as possible and should be dated no earlier than 1.12.2012 along with the companys three most recent years audited accounts and the unaudited accounts for your most recent financial year to reflect your current financial position.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Tender documentation.
Minimum level(s) of standards possibly required:
As detailed within the Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

130206 Vehicle Maintenace.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.3.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 25.3.2013 – 14:00
Place:

Omagh District Council.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Council Officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.2.2013