Tender for Vehicle Repairs and Maintenance Services

Tender for Vehicle Repairs and Maintenance Services

Police and Crime Commissioner for Cleveland.

UK-Middlesbrough: Police cars

2013/S 029-045537

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police and Crime Commissioner for Cleveland (PCC)
PCC Office, Police Headquarters, Ladgate Lane
For the attention of: Lee Woodall
TS8 9EH Middlesbrough
UNITED KINGDOM
Telephone: +44 1642301234
E-mail: lee.woodall@cleveland.pnn.police.uk
Fax: +44 1642301709

Further information can be obtained from: Lee Woodall
Police Shared Business Service Ash House III Acre, Princeton Drive, Thornaby
For the attention of: Lee Woodall
TS17 6AJ Stockton on Tees
UNITED KINGDOM
Telephone: +44 1642301234
E-mail: lee.woodall@cleveland.pnn.police.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Lee Woodall
Police Shared Business Service Ash House III Acre, Princeton Drive, Thornaby
For the attention of: Lee Woodall
TS17 6AJ Stockton on Tees
UNITED KINGDOM
Telephone: +44 1642301234
E-mail: lee.woodall@cleveland.pnn.police.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Vehicle repairs and maintenance services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Within Cleveland force area.
NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Vehicle repairs and maintenance services of the forces 275 operational vehicles.
II.1.6)Common procurement vocabulary (CPV)

34114200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 – HQ and M

1)Short description

Lot 1 – Servicing and repair of M district and HQ vehicles;
Lot 2 – Servicing and repair of H district;
Lot 3 – Servicing and repair of S district;
Lot 4 – Servicing and repair of R&C district.
2)Common procurement vocabulary (CPV)

34114200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – H

1)Short description

Lot 1 – Servicing and repair of M district and HQ vehicles;
Lot 2 – Servicing and repair of H district;
Lot 3 – Servicing and repair of S district;
Lot 4 – Servicing and repair of R&C district.
2)Common procurement vocabulary (CPV)

34114200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 – S

1)Short description

Lot 1 – Servicing and repair of M district and HQ vehicles;
Lot 2 – Servicing and repair of H district;
Lot 3 – Servicing and repair of S district;
Lot 4 – Servicing and repair of R&C district.
2)Common procurement vocabulary (CPV)

34114200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 – R&C

1)Short description

Lot 1 – Servicing and repair of M district and HQ vehicles;
Lot 2 – Servicing and repair of H district;
Lot 3 – Servicing and repair of S district;
Lot 4 – Servicing and repair of R&C district.
2)Common procurement vocabulary (CPV)

34114200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Standard local authority payment T&C.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: MEAT as scored against the PQQ evaluation criteria – top 8 scoring PQQ will be formally selected for ITT.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.2.2013 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

28.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 7.6.2013
IV.3.8)Conditions for opening of tenders

Date: 7.6.2013 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Veirfication by finance team.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

PCC for Cleveland
Ladgate Lane
TS8 9EH Middlesbrough
UNITED KINGDOM
Telephone: +44 1642301234

Body responsible for mediation procedures

PCC for Cleveland
Ladgate Lane
TS8 9EH Middlesbrough
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

UNITED KINGDOM

VI.5)Date of dispatch of this notice:6.2.2013