GPS

Tender for Vehicle Telematics and Safety Systems

Tender for Vehicle Telematics and Safety Systems

North East Lincolnshire Council requires the provision of a vehicle telematics system and vehicle telematics devices.

United Kingdom-Grimsby: Telematics system

2019/S 241-592052

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: North East Lincolnshire Borough Council
Postal address: Municipal Offices Town Hall Square
Town: Grimsby
NUTS code: UKE13
Postal code: DN31 1HU
Country: United Kingdom
Contact person: All communication through https://www.yortender.co.uk/
E-mail: procurement@nelincs.gov.uk
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.yortender.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Vehicle Telematics and Safety Systems

Reference number: DN450948

II.1.2)Main CPV code

32441300

II.1.3)Type of contract

Services

II.1.4)Short description:

North East Lincolnshire Council (the Authority), requires the provision of a vehicle telematics system and vehicle telematics devices that will enable them to monitor vehicle speed and location using data retrieved from the vehicle telematics devices and installed in the Authority’s vehicles and plant, both in real time and via historical data. The Authority will use the data for analysis and historical and advisory reporting information in line with the requirements specified by the Authority.

The Authority also requires safety systems to be fitted to its vehicles. These safety systems must be compatible with the aforementioned telematics system. The individual components of the safety system are desirable requirements, and so the Authority does not guarantee to purchase any of these from the provider during the contract.

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

38561100

II.2.3)Place of performance

NUTS code: UKE13
Main site or place of performance:

North East Lincolnshire.

II.2.4)Description of the procurement:

The Authority has an initial list of vehicles (included with the tender documents on YORtender) which it requires the vehicle telematics devices fitting to. During the life of the contract, the provider may be required to install additional vehicle telematics devices over and above this list. However, the Authority does not guarantee to purchase any additional telematics devices. The individual components of the safety system are desirable requirements, and so the Authority does not guarantee to purchase any of these from the Provider during the contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is made up of an initial period of 36 months. There is an option to extend the contract for up to 3 further 12 month periods. If the contract is renewed, then renewal may take place 6 to 12 months prior to the end of either the initial contract period or the end of each extension period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lotting was considered, but the Authority requires the safety systems and the vehicle telematics system to be able to link up and so is looking for one provider to supply them both. The estimated values stated in II.1.5) and II.2.6) are based on the whole life cost of the telematics system being fitted to all the vehicles listed in the tender and the safety systems being fitted to future vehicles.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/01/2020
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

6 to 12 months prior to either the end of the initial contract term or the end of the extension periods.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: North East Lincolnshire Council — Legal Services
Postal address: Municipal Offices Town Hall Square
Town: Grimsby
Postal code: DN31 1HU
Country: United KingdomInternet address: http://www.nelincs.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: North East Lincolnshire Council — Legal Services
Postal address: Municipal Offices Town Hall Square
Town: Grimsby
Postal code: DN31 1HU
Country: United KingdomInternet address: http://www.nelincs.gov.uk

VI.5)Date of dispatch of this notice:

11/12/2019