Tender for Venue Finding and Support Services

Tender for Venue Finding and Support Services

The Student Loans Company is issuing this invitation to tender in respect of the provision of conference events business.

United Kingdom-Glasgow: Hotel meeting and conference services

2018/S 125-285665

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Student Loans Company Limited
100 Bothwell Street
G2 7JD
United Kingdom
Contact person: Jamie Hamilton
E-mail: jamie_hamilton@slc.co.uk
NUTS code: UKM82
Internet address(es):Main address: www.slc.co.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Hotel-meeting-and-conference-services./5U6T6X5YB3
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/5U6T6X5YB3
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Financial Services

Section II: Object

II.1)Scope of the procurement


Conference and Events Business — Venue Finding and Support Services

Reference number: 2017-SLC-274

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Student Loans Company is issuing this invitation to tender (ITT) in respect of the provision of conference events business — Venue finding and support services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

Glasgow City

II.2.4)Description of the procurement:

SLC produces a number of seminars and conferences annually aimed at Education Providers who are both customers and suppliers to SLC, and their supplied services are critical to SLC delivery of services.

The seminar programme’s main functions are

i) to educate, equip and enable education providers to deliver these mandatory supplied services in time and quality,

ii) that education providers understand the SLC / Customer interface and take actions in support of our customer service outcomes,

iii) SLC fulfil ministers wishes for assuring all HEPs are prepared for changes in policy and finding arrangements.

Our programme includes:

— Training Sessions,

— New Provider Events,

— Further Education Seminars,

— Higher Education Provider Seminars,

— Product Launch Events,

— Webinars.

The SLC Events Department within the Partner Services division require the services of an Independent Venue Finding Service with additional services including; audio visual support to support evening events, team building experts, themed event experts including room dressing, and supplier management of evening event specialist services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 07/09/2018
End: 06/09/2020
This contract is subject to renewal: yes
Description of renewals:

SLC option to extend for up to an additional 3 years.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Bidders may submit an alternative response and project plan, suitably costed, with an alternative completion date clearly identified. Variant responses must clearly be marked “variant bid”. A standard response must be provided at the same time in order for a variant response to be considered.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per terms and conditions documents attached.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/08/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-201872-PRO-12718398

VI.4)Procedures for review

VI.4.1)Review body

High Court of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: