Tender for Waste and Refuse Sacks and Bags

Tender for Waste and Refuse Sacks and Bags

Supply of the following commodity groups: Laundry Bags, Waste Bags, Patient Slippers, Aprons, Specimen Bags.

United Kingdom-Edinburgh: Polythene waste and refuse sacks and bags

2013/S 156-272104

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Common Services Agency (commonly known as NHS National Services Scotland) (‘Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Distribution Centre
For the attention of: Iain Main
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: iain.main@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Further information can be obtained from: Common Services Agency (commonly known as NHS National Services Scotland) (‘Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Distribution Centre
For the attention of: Iain Main
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: iain.main@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Common Services Agency (commonly known as NHS National Services Scotland) (‘Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Distribution Centre
For the attention of: Iain Main
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: iain.main@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Tenders or requests to participate must be sent to: Common Services Agency (commonly known as NHS National Services Scotland) (‘Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Distribution Centre
For the attention of: Iain Main
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: iain.main@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

NHS Health Improvement Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NP712/13 Facilities Disposables.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The geographical areas covered by all locations of NHS Scotland Health Boards, all NHS Scotland Special Health Boards and/or the Authority (altogether hereinafter referred to as “NHS Scotland”).
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 36

II.1.5)Short description of the contract or purchase(s)

Supply of the following commodity groups:
Laundry Bags,
Waste Bags,
Patient Slippers,
Aprons,
Specimen Bags.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk. and search for project Code 982 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

19640000, 19520000, 18935000, 18813200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The supply of waste bags, laundry bags, disposable aprons, patient slippers and specimen bags to all entities constituted pursuant to the National Health Services (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority). No guarantee is provided regarding the volumes noted, which are dependent on call-off from the Framework Agreement.
Estimated value excluding VAT: 12 320 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: the initial contract period will be for a period of 36 months with the option for one annual extension (12 months) at the discretion of the Contracting Authority.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Waste Bags

1)Short description

Supply and delivery of various sizes of clinical waste and household refuge plastic bags.
2)Common procurement vocabulary (CPV)

19640000

3)Quantity or scope

56 505 000 bags per annum.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Laundry Bags

1)Short description

Supply and delivery of disolvable laundry bags for use in hospital laundries.
2)Common procurement vocabulary (CPV)

18935000

3)Quantity or scope

3 577 000 bags per annum.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Disposable Aprons

1)Short description

Supply and delivery of disposable plastic aprons in various colours.
2)Common procurement vocabulary (CPV)

19520000

3)Quantity or scope

44 300 000.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Patient Slippers

1)Short description

Supply and delivery of disposable foam slippers for patient use.
2)Common procurement vocabulary (CPV)

18813200

3)Quantity or scope

114 100 (pairs) per annum.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Specimen Bags

1)Short description

Supply and delivery of plastic specimen bags.
2)Common procurement vocabulary (CPV)

19520000

3)Quantity or scope

6 900 000 bags per annum.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Prime Contractor shall be liable in the event of a consortium bid.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(4) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
Economic operators should confirm that neither it, its directors, nor any person who has power or representation, decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of The Public Contracts (Scotland) Regulations 2012 and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: A minimum turnover value of the bidding organisation is required as follows:
Annual value Lot One (1) = Minimum annual turnover value required = 3 500 000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Minimum level(s) of standards possibly required:
1) ISO9001 Quality Management System (or equivalent).
Refer to ITT documentation for specific detail of minimum standards per product Lot.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 80

2. Functional Characteristics. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NP712/13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 25.9.2013 – 15:00
Place:

NDC Canderside.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:273018)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Common Services Agency (more commonly known as NHS National Services Scotland)
2 Swinhill Avenue Canderside Toll
ML9 2QX Larkhall
UNITED KINGDOM
E-mail: iain.main@nhs.net
Telephone: +44 1698794586

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notifcation will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.8.2013