Tender for Welsh and English Translation and Interpretation Services

1. Simultaneous translation (constituency/regional) – Welsh to English interpretation commissioned by Assembly Members or their staff for non-party-political constituency/regional meetings and events and other external, non-party-political meetings and events.

United Kingdom-Cardiff: Translation services

2016/S 180-322665

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Assembly for Wales Commission
Cardiff Bay
Cardiff
CF99 1NA
United Kingdom
Contact person: Adeyanju Bakare
Telephone: +44 3002007363
E-mail: adeyanju.bakare@assembly.wales
NUTS code: UKL22

Internet address(es):Main address: www.assemblywales.org/abthome/abt-procurement.htm

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0424

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://etenderwales.bravosolution.co.uk/esop/toolkit/negotiation/rfq/modifyRfq.do?from=menu&_ncp=1473669967746.420-1

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/esop/toolkit/negotiation/rfq/modifyRfq.do?from=menu&_ncp=1473669967746.420-1

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Other activity: National Assembly for Wales

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Welsh and English Translation and Interpretation Services for National Assembly for Wales.

II.1.2)Main CPV code

79530000

II.1.3)Type of contract

Services

II.1.4)Short description:

The National Assembly for Wales Commission wishes to invite potential service providers to tender for the provision of Welsh and English translation and interpretation services.

On the basis of the tenders received, the National Assembly for Wales Commission will select a number of suppliers to enter a framework agreement to provide these services under lots.

The Assembly’s aim with this call-off contract is to work with a limited number of trusted and reliable translators in order to ensure that all output of the Translation and Reporting Service (the Service) is of the highest quality, is consistent with respect to house style and makes the best use of technology in order to improve efficiency. Successful bidders will be expected to show a commitment to undertake work regularly for the Assembly.

This procurement will follow the Restricted Procedure. Only suppliers that are successful at the pre-qualification stage will be invited to the Invitation to Tender stage.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL22

Main site or place of performance:

Cardiff and another location in North Wales.

II.2.4)Description of the procurement:

Welsh and English Translation and Interpretation Services — Main text of advert

The National Assembly for Wales Commission wishes to invite potential service providers to tender for the provision of Welsh and English translation and interpretation services.

On the basis of the tenders received, the National Assembly for Wales Commission will select a number of suppliers to enter a framework agreement to provide these services under lots.

This procurement will follow the Restricted Procedure. Only suppliers that are successful at the pre-qualification stage will be invited to the Invitation to Tender stage.

Description of the lots

1. Simultaneous translation (constituency/regional) — Welsh to English interpretation commissioned by Assembly Members or their staff for non-party-political constituency/regional meetings and events and other external, non-party-political meetings and events.

2. Simultaneous translation (Assembly Commission) — Welsh to English interpretation commissioned by the Service for Assembly Commission meetings and events held on the Assembly estate and elsewhere.

3. Members’ constituency work — Assembly Members or their support staff will contact the successful contractor directly in Welsh or English requesting translations of various types of documents of varying lengths e.g. letters, surgery notes, posters but more commonly these are shorter requests with a tight deadline. The successful contractor will need to have a designated e-mail address and phone number to deal with this work and be available between 9:00 and 17:00 from Monday to Friday.

4. Legal work -Translation of Bills, Explanatory Memoranda, amendments to Bills or other documents of technical content.

5. Research Service work — Research Service blogs or briefs. A brief is a private document produced to facilitate discussions between Members in committee meetings. It also includes suggestions of questions a Member may wish to ask a witness. You will need to be aware that certain sections of a brief will be read in public.

6. Welsh > English — Usually, correspondence sent by external organisations which we translate into English in order to enable staff and/or Members to understand the content.

7. English > Welsh — General text translation of various lengths but more commonly lengthy committee reports with a very tight deadline.

8. Weekend — Work exceeding 1 000 words sent to the contractor after 12:00 on Friday and is expected to be returned before 9:00 on Monday. Only contractors who are able to commit to week-end work during the Assembly’s sitting weeks should apply for this lot.

9. Record of Tuesday’s Plenary Proceedings (English > Welsh) — Fixed rate of 70 GBP within 2 days of receiving the work.

The work will be sent to the contractor by 12:00 on Wednesday and will be returned by 12:00 on Friday.

10. Record of Wednesday’s Plenary Proceedings (English >Welsh) — Fixed rate of 70 GBP within 2 days of receiving the work.

The work will be sent to the contractor by 12:00 on Thursday and will be returned by 12:00 on Monday.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As described in the advert and evaluation criteria in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 15

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/10/2016

Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/06/2017

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Bidders wishing to participate in this tender should visit the National Assembly for Wales e-procurement portal for registration and then visit PQQ_32164 to complete the Pre-Qualification Questionnaire. Deadline for submission of completed PQQ is 18:00 on 12.6.2016.

(WA Ref:53489).

VI.4)Procedures for review

VI.4.1)Review body

National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
Cardiff
CF99 1NA
United Kingdom
Telephone: +44 3002006547Internet address:www.assemblywales.org/abthome/abt-procurement.htm

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/09/2016

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