Tender for Welsh Translation Services – Pembrokeshire

Tender for Welsh Translation Services – Pembrokeshire

Framework Agreement for the provision of Welsh translation services.

United Kingdom-Haverfordwest: Translation services

2020/S 082-194762

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Pembrokeshire County Council
Postal address: County Hall, Pembrokeshire
Town: Haverfordwest
NUTS code: UKL14
Postal code: SA61 1TP
Country: United Kingdom
E-mail: roxanne.kehoe@pembrokeshire.gov.uk
Telephone: +44 1437775640
Internet address(es):Main address: www.pembrokeshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255

I.1)Name and addresses

Official name: Education Through Regional Working (ERW)
Postal address: Carmarthenshire
Town: Carmarthen
NUTS code: UKL1
Country: United Kingdom
E-mail: admin@erw.org.ukInternet address(es):Main address: https://www.erw.wales

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Welsh Translation Services

Reference number: PROC/1920/072

II.1.2)Main CPV code

79530000

II.1.3)Type of contract

Services

II.1.4)Short description:

Pembrokeshire County Council are seeking to establish a framework agreement for the provision of Welsh translation services.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Written Translation

Lot No: 1

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKL14

II.2.4)Description of the procurement:

To provide standard written translations – English to Welsh (with occasional Welsh to English).

Please note that lot 1 — written translations — is further broken down into sub-lots:

— lot 1a: under 200 words,

— lot 1b: 200 – 1999 words,

— lot 1c: 2000 words +,

— lot 1d: fast turnaround.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2-year framework with a 12-month extension option.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Specialist Written Translation

Lot No: 2

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

The provision of specialist written translation — English to Welsh (with occasional Welsh to English).

Lot 2 is broken down into sub-lots:

— lot 2a: legal documentation,

— lot 2b: engineering/construction/planning/environmental.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2-year contract with a 12-month extension option.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Simultaneous Translation

Lot No: 3

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKL1

II.2.4)Description of the procurement:

Provision of simultaneous translations.

This lot is broken down into sub-lots:

— 3a: Welsh to English translation services (ad hoc),

— 3b: Welsh to English translation services — full council meetings,

— 3c: Welsh to English and English to Welsh (welfare Interviews — Welsh language standards 26 and 29).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2-year contract with a 12-month extension option.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/06/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/06/2020
Local time: 14:00
Place:

County Hall, Haverfordwest

Information about authorised persons and opening procedure:

To be opened by procurement service.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This is a 2-year contract with the option to extend for 12 months.

VI.2)Information about electronic workflows

VI.3)Additional information:

Completing — itt_81342 — framework agreement for a Welsh translation service (qualification) is mandatory regardless of which lot(s) you apply for. The attachment area also contains a suite of tender documentation which must be read and understood in order to complete your bid.

To apply for individual lots, you must access and complete the technical and commercial sections of each relevant itt. The itt references and lot titles are listed below for information.

Itt_81344 — framework agreement for a Welsh translation service — lot 1A: standard documentation under 200 words,

Itt_81346 — framework agreement for a Welsh translation service — lot 1B: standard documentation 200 – 1999 words,

Itt_81347 — framework agreement for a Welsh translation service — lot 1C: standard documentation 2000+ words,

Itt_81348 — framework agreement for a Welsh translation service — lot 1D: fast turnaround,

Itt_81350 — framework agreement for a Welsh translation service — lot 2A: legal documentation,

Itt_81351 — framework agreement for a Welsh translation service — lot 2B: engineering/construction/planning/environmental,

Itt_81352 — framework agreement for a Welsh translation service — lot 3A: simultaneous translation (Welsh to English),

Itt_81353 — framework agreement for a Welsh translation service — lot 3B: Welsh to English translation: full council meetings,

Itt_81354 — framework agreement for a Welsh translation service — lot 3C: Welsh to English and English to Welsh — welfare interviews: Welsh language standards 26 and 29.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=100978

(WA Ref:100978).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: The Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/04/2020