Tender for West Midlands Bike Share Scheme

Tender for West Midlands Bike Share Scheme

WMCA is seeking a single supplier to provide a high quality bike share scheme, with docking infrastructure and hybrid solutions.

United Kingdom-Birmingham: Bicycles

2019/S 189-459907

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
United Kingdom
Contact person: Rachael Morgan
Telephone: +44 3453036760
E-mail: procurement.team@wmca.org.uk
NUTS code: UK
Internet address(es):Main address: www.wmca.org.uk

Address of the buyer profile: https://wmca.bravosolution.co.uk/web/login.html

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://wmca.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://wmca.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

West Midlands Bike Share Scheme

Reference number: 02153-2019

II.1.2)Main CPV code

34430000

II.1.3)Type of contract

Services

II.1.4)Short description:

WMCA is seeking a single supplier to provide a high quality bike share scheme, with docking infrastructure and hybrid solutions, across the urban areas within each of the 7 constituent authorities (Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall and Wolverhampton) for a term of 5 years with potential for extension by up to 3 years in 3 separate 12-month extensions at the authority’s discretion (dependent on the supplier’s achievement of key milestones).

WMCA is procuring a supplier through the competitive dialogue process pursuant to Regulation 30 of the Public Contracts Regulations 2015. Further details of this event and the procurement process are contained in sections II.2.4) (description of the procurement) and II.2.14)/VI.3) (additional information) of this notice.

Please note, the figures provided at II.1.5) and II.2.6) are estimates only.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

34431000
39151100
72222300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

West Midlands.

II.2.4)Description of the procurement:

WMCA’s vision is to create a safe, affordable and easy to use bike share scheme across the West Midlands and it is seeking a single supplier to provide a high-quality bike share scheme, comprising physical and geo-fenced docking infrastructure, bikes (both mechanical and e-bikes) and operational services across the urban areas of the seven constituent WMCA authorities.

WMCA is conducting a competitive dialogue procedure pursuant to Regulation 30 of the Public Contracts Regulations 2015 to ensure that the best solution is secured with contract commencement to begin in mid-March 2020 for an initial term of 5 years with potential for the scheme to be extended by up to 3 years in 3 separate 12-month extensions at the authority’s discretion and dependent on the supplier’s achievement of key milestones.

The procurement documents will set out full details of the scheme and the authority’s specification but key details are as follows:

1) The scheme will provide a minimum of 1 500 bikes (mixture of mechanical and e-bikes with a minimum of 10 % e-bikes) in the 7 constituent authorities (Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall and Wolverhampton) within the first 2 years of the contract term with scope for expansion of this number of bikes and scope of the scheme depending on demand;

2) In addition to the bikes, the supplier will provide infrastructure and also operational services related to the scheme for WMCA;

3) A services agreement between WMCA and its official bike share supplier;

4) WMCA’s preference is that the bikes will predominantly be physically ‘docked’, whether through Sheffield stands, traditional physical docking infrastructure or integration with existing street furniture, in certain locations in constituent areas but is also open to options such as geo-fenced docking stations (or similar), subject to the agreement of the local highway authority but WMCA’s preference is for physical docking infrastructure due to WMCA’s planning and streetscape requirements;

5) The scheme will integrate with the existing public transport payment system to offer a seamless, high quality transport service for people moving between different modes of public transport in the West Midlands though this integration may be phased or initially alongside other payment methods; and

6) WMCA has a budget to contribute towards the scheme and is expecting a risk-sharing approach with the successful supplier to create a commercially-viable scheme.

Due to the requirement that the scheme is operated across seven constituent authority areas, WMCA is not dividing the contract into lots, as the integration and cohesion of the scheme across these areas is fundamental to the success of the scheme.

WMCA also intends to conduct the procurement in such a way as (and include a mechanism in the contract) to enable other public bodies to access infrastructure, bikes and services of the successful bidder in relation to the operation of bike share schemes in their relevant boroughs or regions. Further details will be provided in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Potential to extend the contract by up to 3 years in 3 separate 12-month extensions at the authority’s discretion and dependent on the supplier’s achievement of key milestones.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:

As specified within the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To express an interest in this opportunity, please register on https://wmca.bravosolution.co.uk/ and express an interest in:

Project: project_293- West Midlands Bike Share Scheme

PQQ: pqq_106 – West Midlands Bike Share Scheme: selection questionnaire.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if requirements are met in accordance with Articles 57-58 of Directive 2014/24/EU of the European Parliament and of WMCA and Regulations 57-58 of the Public Contracts Regulations 2015 and is set out in the selection questionnaire which is available from Part I.1) above.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Information and formalities necessary for evaluating if requirements are met in accordance with Article 58 of the Directive 2014/24/EU and Regulation 58 of the Public Contracts Regulations 2015 and as set out in the Selection Questionnaire which is available from the address in Part I.1).

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Information and formalities necessary for evaluating if requirements are met in accordance with Article 58 of Directive 2014/24/EU and Regulation 58 of the Public Contracts Regulations 2015 and as set out in the Selection Questionnaire which is available from the address in Part I.1).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 160-394511

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/10/2019
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/11/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

WMCA conducted a market consultation day in Birmingham on 5.9.2019 in which suppliers were invited to discuss the scope of the procurement pursuant to Regulation 40 of the PCR 2015.

Attendance at the market consultation day was not a requirement for future progress in the procurement process and details of the outcomes from the day are as follows:

1) WMCA met with nine suppliers, with each supplier confirming its interest via the Bravo portal before being sent a background presentation on the West Midlands and having a 45-minute slot confirmed by WMCA;

2) Suppliers were supplied with the same briefing document which set out the following agenda and discussion points for the 45-minute slots:

(a) bidders to give a 5 minute presentation outlining:

(i) brief details of their company and partners;

(ii) types of cycles and docking stations available to the market; and

(iii) brief details of existing schemes in operation;

(b) discussion of different approaches to roll-out and challenges WMCA may face;

(c) examples of different business models for operator of commercially-sustainable schemes;

(d) integration with existing IT transport systems;

(e) typical operational and technical challenges experienced on day-to-day running of bike share schemes;

(f) working with stakeholders such as other transport and public health organisations;

(g) monitoring performance of bike share schemes and uptake; and

(h) information which the market would find useful in order to inform the procurement process and ensure submission of high quality tenders;

3) Suppliers also brought along examples of their bike share cycles which they would typically use for such schemes.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/09/2019