Tender for Winter Maintenance Services

Tender for Winter Maintenance Services

Framework Agreement Additional Resources for Weather Related Duties.

United Kingdom-Bonnyrigg: Snow-clearing services

2013/S 140-243962

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Midlothian Council
Dundas Buildings, 62a Polton Street
For the attention of: Susan Ferguson
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1315615323
E-mail: susan.ferguson@midlothian.gov.uk
Fax: +44 1316542797

Internet address(es):

General address of the contracting authority: http://www.midlothian.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Midlothian Council
Midlothian House, Buccleuch Street
For the attention of: Director of Corporate Resources
EH22 1DN Dalkeith
UNITED KINGDOM
Telephone: +44 1315615323
Fax: +44 1316542797
Internet address: http://www.midlothian.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

MID/13/22 Framework Agreement Additional Resources for Weather Related Duties.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Midlothian.
NUTS code UKM23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

Midlothian Council is seeking a number of suppliers for its framework agreement to supplement the existing labour resources of its Roads Operations team. These additional resources are expected to provide a variety of labour and plant to assist in the delivery of the Winter Maintenance Services as weather conditions dictate and will mainly cover Precautionary Salt Treatment, Treatment of Ice, Snow and Hard Packed Snow and Ice. The contract will be split into 5 lots and suppliers may bid for one or more lots:
Lot 1 – Labour (including Transport and Equipment)
Lot 2 – Bulk Gritters (inclusive of Driver)
Lot 3 – Operated Plant
Lot 4 – HGV Drivers
Lot 5 – Plant and Vehicles – hired.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=272124

II.1.6)Common procurement vocabulary (CPV)

90620000, 43313100, 43313000, 34144440, 34143000, 34144420, 34113000, 34131000, 34144440, 16700000, 60181000, 60183000, 34136000, 34134200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please refer to Invitation to Tender documents for full details. Overall quantity will vary considerably due to weather requirements.
II.2.2)Information about options

Options: yes
Description of these options: Optional 1 year extension.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Labour (including Transport and Equipment).

1)Short description

Suitably skilled and experienced labour resource to undertake weather related duties. The transport requirements are for pick-ups and/or vans with trailers. These must be capable of taking up to 1 tonne salt/grit for clearing snow from footways or spread salt and mini excavators.
2)Common procurement vocabulary (CPV)

90620000, 34131000, 60183000, 34136000

3)Quantity or scope

3 person crews – total mumber of crews will vary dependent on requirements.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please refer to Invitation to Tender documents for full details.
Lot No: 2 Lot title: Bulk Gritters (inclusive of Driver).

1)Short description

Calibrated bulk gritters with drivers qualified to SVQ Level 2 in Winter Maintenacne or equivalent.
2)Common procurement vocabulary (CPV)

90620000, 34144420, 34144440, 34143000, 60181000

3)Quantity or scope

Please refer to Invitation to Tender documents for full details.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please refer to Invitation to Tender documents for full details.
Lot No: 3 Lot title: Operated Plant.

1)Short description

Operated plant and vehciles to undertake weather related duteis.
2)Common procurement vocabulary (CPV)

90620000, 34143000, 43313000, 34144420, 16700000, 43313100, 43313200, 34134200

3)Quantity or scope

Please refer to Invitation to Tender documents for full details.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please refer to Invitation to Tender documents for full details.
Lot No: 4 Lot title: HGV Drivers.

1)Short description

Suitably skilled and experienced HGV Drivers qualified to SVQ level2 in winter maintenance or equivalent.
2)Common procurement vocabulary (CPV)

90620000, 60181000

3)Quantity or scope

Please refer to Invitation to Tender documents for full details.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please refer to Invitation to Tender documents for full details.
Lot No: 5 Lot title: Plant and Vehicles – hired.

1)Short description

Hired plant and vehicles for weather related duties.
2)Common procurement vocabulary (CPV)

90620000, 43313000, 43313100, 43313200, 34143000, 34144420, 34144440, 34113000, 34131000, 34134200

3)Quantity or scope

Please refer to Invitation to Tender documents for full details.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Please refer to Invitation to Tender documents for full details.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Please refer to tender documents.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Please refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 25

2. Added Value. Weighting 5

3. Price. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MID/13/22
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 27.8.2013 – 12:00
Place:

Secretariat, Midlothian House, Buccleuch Street, Dalkeith, Midlothian, EH22 1DN.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Either 36 months or 48 months if optional extension is used.
VI.2)Information about European Union funds
VI.3)Additional information

Please refer to tender document for all information relating to this tender.
(SC Ref:272124)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.7.2013