Tender for Workspace Management Service

Tender for Workspace Management Service

Scottish Water requires cloud hosted software and hardware workspace management service.

United Kingdom-Cumbernauld Road: IT software package

2018/S 173-393401

Contract notice – utilities


Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Scottish Water
The Bridge, Buchanan Gate Business Park
Cumbernauld Road
Stepps, Glasgow
United Kingdom
Contact person: paul stewart
Telephone: +44 1414147112
E-mail: paul.stewart@scottishwater.co.uk
NUTS code: UKM
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.scottishwater.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.6)Main activity


Section II: Object

II.1)Scope of the procurement


Workspace Management Services

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Scottish Water requires cloud hosted software and hardware workspace management service.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Pan Scotland

II.2.4)Description of the procurement:

Scottish Water requires a cloud hosted software and hardware workspace management service. The service will allow employees to book and manage reservations for 2 500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In).

The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.

The project would be considered a success if it is able to deliver the following:

— a reliable and secure desk and room booking service with simple user interfaces which does not adversely impact the user experience and productivity,

— a resilient desk and room booking service which meets the requirements for Scottish Water should a business continuity or disaster recovery event occurs,

— a value for money service, with robust information security, compliant with all legislation such as GDPR,

— policy, management guidelines, procedures and training/guidance to support the introduction of the new service to the organisation,

— migration of existing valid reservations for resources from Workspace Manager.

Framework Agreement.

Procurement Route: OJEU

PQQ: Yes

If ‘Yes’ to PQQ question above, will it be issued with the OJEU? Yes

Public Contracts Scotland: Yes

E-Auction: No

Division into Lots: Yes

Multiple Suppliers: Yes

Volume Rebate Schedule: Yes

Stage 1 Award Criteria 80 % Technical Capability and Service Delivery including mandatory pass /fail questions and 20 % Value delivery.

Stage 2 Award Criteria 100 % Cost and Commercial Viability.

Project Bank Account to be used: No

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

5 years initial period plus x 1 year extensions option.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.

III.1.3)Technical and professional ability
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Scottish Water reserves the right to require deposits, guarantees, bonds, or other forms of appropriate security.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Bidders must comply with modern slavery act and operate an ethical supply chain.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/10/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/11/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to carry out this procurement. Please note this is a separate website and if you are not registered, you must register via https://www.publictendersscotland.publiccontractsscotland.gov.uk

The PQQ documentation has been published and is available on PCS-Tender. PQQ documentation must be submitted via this portal by 12:00 pm Wednesday the 3.10.2018

Scottish Water will not accept the ESPD. We will only accept a completed Scottish Water PQQ document.

This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the OJEU Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=510191

(SC Ref:510191)

(SC Ref:556471)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Water
The Bridge, Buchanan Gate Business Park
Cumbernauld Road
Stepps, Glasgow
United Kingdom
Telephone: +44 1414147112Internet address: www.scottishwater.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: