Tender for Hard and Soft FM Services

Tender for Hard and Soft FM Services

Lot 1 – Estates Maintenance, Lot 2 – Grounds and Gardens, Lot 3 – Security, Lot 4 – Feminine Hygiene, Lot 5 Domestic Waste, Lot 6 Pest Control, Lot 7 Window Cleaning, Lot 8 – Confidential Waste.

UK-West Bromwich: repair and maintenance services

2012/S 123-203391

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Black Country Partnership NHS Foundation Trust
Delta House, Delta Point, Greets Green Road
For the attention of: Gill Chimento
B70 9PL West Bromwich
UNITED KINGDOM
Telephone: +44 1216128034
E-mail: Tender.Procurement@bcpft.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Hard and Soft FM Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Black Country Partnership Foundation Trust and surrounding areas.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Our vision is to improve health and well-being for people of all ages across the Black Country. In Sandwell and Wolverhampton, we care for and support people of all ages who have mental health needs. We provide a range of specialist health services for people with learning disabilities in Sandwell, Wolverhampton, Walsall and Dudley. We also provide community healthcare services for children, young people and families in Dudley. In order for us to deliver these services we require our sites, buildings to be maintained to the highest standard and comply with statutory/quasi statutory standards. Overview: The contractor shall provide a service for the provision of Hard and Soft FM services, in keeping with the key objectives of the BCPFT. The specification will vary with each service and individual pricing will be a requirement of this contract. Applications will be accepted for one or more of the following lots:
— Lot 1 – Estates Maintenance,
— Lot 2 – Grounds and Gardens,
— Lot 3 – Security,
— Lot 4 – Feminine Hygiene,
— Lot 5 – Domestic Waste,
— Lot 6 – Pest Control,
— Lot 7 – Window Cleaning,
— Lot 8 – Confidential Waste.
Contract commencement date is expected to be 1.4.2013 for a period of 3 years with options to extend for 2 years in 12 month increments. The Trust is requesting that you express an interest to be included within the tender process by completing and returning the PQQ. For your information we have included tender timetable and PQQ. Please state the Lot/s that interest your organisation. If your organisation is applying for more than one Lot, we will accept the completion of one PQQ.
II.1.6)Common procurement vocabulary (CPV)

50000000, 77314000, 90911300, 90500000, 85142300, 90922000, 79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

3 years with the option to extend for 2 years in 12 month increments
Estimated value excluding VAT:
Range: between 1 000 000,00 and 2 000 000,00 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Estates Hard FM

1)Short description
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Our vision is to improve health and well-being for people of all ages across the Black Country. In Sandwell and Wolverhampton, we care for and support people of all ages who have mental health needs. We provide a range of specialist health services for people with learning disabilities in Sandwell, Wolverhampton, Walsall and Dudley. We also provide community healthcare services for children, young people and families in Dudley. In order for us to deliver these services, we require our sites/buildings to be maintained to the highest standard and comply with statutory/quasi statutory standards. The contractor shall provide a service for the provision of Estates Hard FM (Lot 1) Contract commencement date is expected to be April 2013 for a period of 3 years with the option to extend for 2 years in 12 month increments.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Grounds and Gardens

1)Short description
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Our vision is to improve health and well-being for people of all ages across the Black Country. In Sandwell and Wolverhampton, we care for and support people of all ages who have mental health needs. We provide a range of specialist health services for people with learning disabilities in Sandwell, Wolverhampton, Walsall and Dudley. We also provide community healthcare services for children, young people and families in Dudley. In order for us to deliver these services, we require our sites/buildings to be maintained to the highest standard and comply with statutory/quasi statutory standards. The contractor shall provide a service for the provision of Grounds and Gardens (Lot 2) Contract commencement date is expected to be April 2013 for a period of 3 years with the option to extend for 2 years in 12 month increments.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Security

1)Short description
2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

Our vision is to improve health and well-being for people of all ages across the Black Country. In Sandwell and Wolverhampton, we care for and support people of all ages who have mental health needs. We provide a range of specialist health services for people with learning disabilities in Sandwell, Wolverhampton, Walsall and Dudley. We also provide community healthcare services for children, young people and families in Dudley. In order for us to deliver these services, we require our sites/buildings to be maintained to the highest standard and comply with statutory/quasi statutory standards. The contractor shall provide a service for the provision of Security (Lot 3) Contract commencement date is expected to be April 2013 for a period of 3 years with the option to extend for 2 years in 12 month increments.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Feminine Hygiene Services

1)Short description
2)Common procurement vocabulary (CPV)

85142300

3)Quantity or scope

Our vision is to improve health and well-being for people of all ages across the Black Country. In Sandwell and Wolverhampton, we care for and support people of all ages who have mental health needs. We provide a range of specialist health services for people with learning disabilities in Sandwell, Wolverhampton, Walsall and Dudley. We also provide community healthcare services for children, young people and families in Dudley. In order for us to deliver these services, we require our sites/buildings to be maintained to the highest standard and comply with statutory/quasi statutory standards. The contractor shall provide a service for the provision of Feminine Hygiene Services (Lot 4) Contract commencement date is expected to be April 2013 for a period of 3 years with the option to extend for 2 years in 12 month increments.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 5 Lot title: Domestic Waste

1)Short description
2)Common procurement vocabulary (CPV)

90511200

3)Quantity or scope

Our vision is to improve health and well-being for people of all ages across the Black Country. In Sandwell and Wolverhampton, we care for and support people of all ages who have mental health needs. We provide a range of specialist health services for people with learning disabilities in Sandwell, Wolverhampton, Walsall and Dudley. We also provide community healthcare services for children, young people and families in Dudley. In order for us to deliver these services, we require our sites/buildings to be maintained to the highest standard and comply with statutory/quasi statutory standards. The contractor shall provide a service for the provision of Domestic Waste (Lot 5) Contract commencement date is expected to be April 2013 for a period of 3 years with the option to extend for 2 years in 12 month increments.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 6 Lot title: Pest Control

1)Short description
2)Common procurement vocabulary (CPV)

90922000

3)Quantity or scope

Our vision is to improve health and well-being for people of all ages across the Black Country. In Sandwell and Wolverhampton, we care for and support people of all ages who have mental health needs. We provide a range of specialist health services for people with learning disabilities in Sandwell, Wolverhampton, Walsall and Dudley. We also provide community healthcare services for children, young people and families in Dudley. In order for us to deliver these services, we require our sites/buildings to be maintained to the highest standard and comply with statutory/quasi statutory standards. The contractor shall provide a service for the provision of Pest Control (Lot 6) Contract commencement date is expected to be April 2013 for a period of 3 years with the option to extend for 2 years in 12 month increments.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 7 Lot title: Window Cleaning

1)Short description
2)Common procurement vocabulary (CPV)

90911300

3)Quantity or scope

Our vision is to improve health and well-being for people of all ages across the Black Country. In Sandwell and Wolverhampton, we care for and support people of all ages who have mental health needs. We provide a range of specialist health services for people with learning disabilities in Sandwell, Wolverhampton, Walsall and Dudley. We also provide community healthcare services for children, young people and families in Dudley. In order for us to deliver these services, we require our sites/buildings to be maintained to the highest standard and comply with statutory/quasi statutory standards. The contractor shall provide a service for the provision of Window Cleaning (Lot 7) Contract commencement date is expected to be April 2013 for a period of 3 years with the option to extend for 2 years in 12 month increments.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 8 Lot title: Confidential Waste

1)Short description
2)Common procurement vocabulary (CPV)

90511400

3)Quantity or scope

Our vision is to improve health and well-being for people of all ages across the Black Country. In Sandwell and Wolverhampton, we care for and support people of all ages who have mental health needs. We provide a range of specialist health services for people with learning disabilities in Sandwell, Wolverhampton, Walsall and Dudley. We also provide community healthcare services for children, young people and families in Dudley. In order for us to deliver these services, we require our sites/buildings to be maintained to the highest standard and comply with statutory/quasi statutory standards. The contractor shall provide a service for the provision of Confidential Waste (Lot 8) Contract commencement date is expected to be April 2013 for a period of 3 years with the option to extend for 2 years in 12 month increments.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BCPFT2012 – 44
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.7.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

3.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.6.2012