IT Tender for HM Treasury
Core IT, Printing and Media and Wireless Services.. HM Treasury as the Contracting Authority is transitioning its ICT supply chain to a new multi-sourced model and away from its current single outsource provider contract.
United Kingdom-London: Computer equipment and supplies
Section I: Contracting authority
1 Horse Guards Road
Contact point(s): Joint Workplace Solutions
SW1A 2HQ London
Telephone: +44 3450103503
Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Other: Public Procurement
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Primarily in the UK with some limited requirements overseas.
NUTS code UK
To align with government strategy, increase the ability of SMEs to respond to the Invitation to Tender (“ITT”) and increase value for money, the future ICT services have been broken up into a number of service towers.
This procurement relates only to some of the towers in the operating model. The desired outcome of this procurement exercise is to appoint up to three suppliers, one for each of the following Services:
Lot 1 – Tower 1 (Core IT);
Lot 2 – Tower 4 (Printing); and
Lot 3 – Tower 5 (Media and Wireless).
The remaining service towers will be subject to their own competitions using the appropriate Government Frameworks. For clarity the services NOT covered in the scope of this procurement exercise are Tower 2 (Line of Business Applications Services), Tower 3 (WAN Services) and any other ICT services (for example fixed line telephony or existing hosted applications) not covered in the tower model.
30200000, 30120000, 30121000, 30121100, 30121200, 30121300, 30124500, 30200000, 30213300, 30216110, 30231300, 30231310, 30232100, 30232110, 30232130, 30237110, 32232000, 32300000, 32320000, 32323000, 32323100, 32323200, 32324000, 32324100, 32324300, 32324600, 32351200, 32400000, 32412000, 32412100, 32412110, 32412120, 32413000, 32413100, 32417000, 32421000, 32422000, 32423000, 32424000, 32425000, 32426000, 32427000, 32428000, 32580000, 32581000, 32581100, 32581110, 32581120, 32581130, 32582000, 48318000, 48500000, 48514000, 48515000, 48600000, 48810000, 48822000, 50341000, 50343000, 51310000, 51312000, 51314000, 51600000, 51610000, 51611000, 51612000, 72212900, 72251000, 72254000, 72260000, 72261000, 72268000, 72610000, 72611000, 72710000, 72720000, 92200000, 92220000, 92224000
Tenders may be submitted for one or more lots
Information about lots
Lot No: 1 Lot title: Tower 1 (Core IT Services)
The first service is the Service Integration Service which provides the service management, service processes and central service desk functions that bind all of the ICT2015 suppliers and other HM Treasury IT suppliers together into a common framework.
The second service is the Core Applications Service which is responsible for the imaging of end user devices, commercial off the shelf and office productivity software, key business applications, engineering support and a range of other services, management functions and support.
The third and final service is the Core Applications Platform Service which provides the data centre and server infrastructure, maintenance and support services required to underpin all of the other Core IT Services, the platform is scalable with virtual machines which can be provided to other HM Treasury suppliers for hosting their applications and services on for delivery to HM Treasury.
Option 1: The contract duration is for an initial term of 36 months (3 years) with optional extensions of 4 periods of 12 months (1 year) each, up to a maximum of 84 months (7 years).
Option 2: The contract duration is for an initial term of 60 months (5 years) with optional extensions of 2 periods of 12 months (1 year) each, up to a maximum of 84 months (7 years).
Tenderers will be able to submit pricing for both options as part of the overall tender.
Section III: Legal, economic, financial and technical information
This procurement will be managed electronically via the Agent’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender
Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@gps.gsi.gov.uk
Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The Agent will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Government Procurement Service Helpdesk: Freephone: +44 3450103503
Responses must be published by the date in IV.3.4.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.
The Contracting Authority may take into account any of the following information:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.
The Contracting Authority may have regard to any of the following means in its assessment:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Section IV: Procedure
Prior information notice
Electronically, via web-based portal.
Section VI: Complementary information
The ICT 2015 Core IT (Lot 1), Printing (Lot 2) and Media and Wireless (Lot 3) Services Contract will be formed between the successful Supplier and the Contracting Authority, not the Agent.
Potential Providers should note that, in accordance with the UK Government’s policies on transparency, the Agent intends to publish the Selection and Award Questionnaires, Invitation to Tender (ITT) document and the text of any Contract awarded, subject to possible redactions at the discretion of the Agent. Further information on transparency can be found at:
The Agent expressly reserves the right:
(i) not to award the Contract as a result of the Procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the the Agent or the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The value provided in Section II.1.4 is only an estimate and is based on the 7 year duration including any agreed extension period.
Note: There is no appeal as such to a decision on whether or not to award the Contract but if you wish to make representations to the Agent about the conduct or outcome of the procurement you should email the Agent at the address stated in Section I.1.
A party who feels that there has been a breach of procurement law may apply to the High Court for one of the remedies available under the Public Contracts Regulations 2006.
VI.5)Date of dispatch of this notice:18.12.2013