Tender for Hosted and Managed Human Resources Management System
The provision of a fully hosted, managed Software as a service Human Resources Management System. Moving away from paper-based processes to self-service access for all, including update and authorisation.
United Kingdom-Exeter: Time accounting or human resources software package
Section I: Contracting authority
I.1)Name and addresses
County Hall, Topsham Road
Contact person: Mr Kevin Balding
Telephone: +44 1392383000
NUTS code: UKK
I.4)Type of the contracting authority
Section II: Object
CP1404-16 Fully Hosted and Managed Human Resources Management System.
II.1.2)Main CPV code
II.1.3)Type of contract
The provision of a fully hosted, managed Software as a service Human Resources Management System. Moving away from paper-based processes to self-service access for all, including update and authorisation,
Self-service must be intuitive for users and managers. The employee life cycle processes are initiated and approved via self-service work-flows. The professional HR/Payroll users will provide a quality assurance and validation service.
We will adopt standard best practice processes and solutions, which will not be customised to match existing processes.
We require 1 supplier to deliver our core services; we are also interested in optional modules from the same supplier that we may implement during the period of the contract.
Core Payroll including mileage and expenses; HR requirements including absence management and time and attendance; Reporting; Data migration from existing software; ICT requirements; Interfaces Optional; Recruitment; Learning and development.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The system will be scale-able to meet changing needs, use cloud based technology and be future proofed with upgrades and legislative changes included.
We will not want to customise the system however basic configuration and system administration access will be required. 12 months migrated history will be required for absence purposes; The system will need to integrate with a number of other systems and to maintain legal compliance e.g. intermediaries (off-payroll working).
The system will support approx. 24 000+ employees/workers across multiple employer tax references. The system will need to be able to handle over 80 separate pay-runs, with multiple pay dates.
Mobilisation will start immediately upon award, go live will need to commence on 1.5.2018 and all modules must be live 31.8.32018; starting with core DCC employees, followed by DCC maintained schools and external clients, e.g. Academies and Dartmoor National Park.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The contract will be for an initial period of 5 Years with and option to extend (renew) for further periods of:
Overall total 12 years at the sole discretion of Devon County Council.
II.2.10)Information about variants
II.2.11)Information about options
DCC are seeking one supplier to deliver the core services:
DCC are also interested in optional modules from the same supplier that we may or may not implement during the period of the contract these optional modules are:
— A Recruitment Module.
— Learning and Development Module.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
5 to 12 years.
VI.2)Information about electronic workflows
VI.5)Date of dispatch of this notice: