Tender for Human Resources Software Package

Tender for Human Resources Software Package

Requirement 1: An existing, reliable and well-proven web-based portal. Requirement 2: Comprehensive HR management of the temporary workers. Requirement 3: Comprehensive payroll services for the temporary workers.

United Kingdom-London: Time accounting or human resources software package

2014/S 191-337325

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

King’s College London
Strand
Contact point(s): http://www.kcl.ac.uk/aboutkings/orgstructure/ps/purchasing/suppliers/etender.aspx
WC2R 2LS London
UNITED KINGDOM
Telephone: +44 2078484431

Internet address(es):

General address of the contracting authority: www.kcl.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

KCL-00000642 King’s Talent Bank.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This tender is being issued by Kings College London (KCL).
During the next three months, Kings College London intends to create a new wholly-owned subsidiary, a company limited by shares, Newco.
KCL wishes to appoint an external organisation to provide a fully outsourced service to operate the Kings Talent Bank. The Talent Bank (presently a draft title) is a new venture that will be delivered by Newco.
KCL is administering this tender process on behalf of Newco. Any contract awarded as a result of this tender will be between Newco and the Contractor.
Newco will be the legal employer of temporary workers, many of whom will be students and graduates of KCL.
The Contractor needs to deliver a service of which the Authority has seven essential requirements:
Requirement 1: An existing, reliable and well-proven web-based portal.
Requirement 2: Comprehensive HR management of the temporary workers.
Requirement 3: Comprehensive payroll services for the temporary workers.
Requirement 4: Handling all aspects of pension provision for the temporary workers.
Requirement 5: The provision of suitable electronic records that record the cost of temporary workers engaged by hiring departments within KCL and/or engaged by external entities.
Requirement 6: Customer service, HR Business Partner support, and monitoring service quality.
Requirement 7: Planning and implementing orderly transition arrangements from KCLs current arrangements to the new Talent Bank.
The delivery of all relevant legal compliance and following generally-accepted good practice are cross-cutting themes that need to be delivered across the above7 requirements. In particular, relating to employment legislation, HMRC requirements, UK Visas and Immigration (UKVI) requirements and equality and diversity.

II.1.6)Common procurement vocabulary (CPV)

48450000, 79631000, 79211110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is for 3 years with an option to extend for a further three years requiring 3 extensions of 1 year each (3+1+1+1).
It is envisaged that King’s College London may use Newco to provide the same services to other Universities and King?s Health Partners once the contract is embedded.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 5.1.2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender and supporting documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender and supporting documentation.
Minimum level(s) of standards possibly required: As stated in the tender and supporting documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender and supporting documentation.
Minimum level(s) of standards possibly required:
As stated in the tender and supporting documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

KCL-00000642

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.10.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 30.1.2015

IV.3.8)Conditions for opening of tenders

Date: 3.11.2014 – 12:45

Place:

London, on-line.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: King’s Procurement staff only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: This is the first time it will be let. The initial term of the contract is 3 years and then there is an option to extend for up to 3 years — 1 year at a time.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The way in which we are setting up this contract means that we plan to allow other UK Universities and King’s Health Partners to have access to the services.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.9.2014