Tender for Human Resources Software Package
Requirement 1: An existing, reliable and well-proven web-based portal. Requirement 2: Comprehensive HR management of the temporary workers. Requirement 3: Comprehensive payroll services for the temporary workers.
United Kingdom-London: Time accounting or human resources software package
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
King’s College London
Contact point(s): http://www.kcl.ac.uk/aboutkings/orgstructure/ps/purchasing/suppliers/etender.aspx
WC2R 2LS London
Telephone: +44 2078484431
General address of the contracting authority: www.kcl.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 22: Personnel placement and supply services
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
During the next three months, Kings College London intends to create a new wholly-owned subsidiary, a company limited by shares, Newco.
KCL wishes to appoint an external organisation to provide a fully outsourced service to operate the Kings Talent Bank. The Talent Bank (presently a draft title) is a new venture that will be delivered by Newco.
KCL is administering this tender process on behalf of Newco. Any contract awarded as a result of this tender will be between Newco and the Contractor.
Newco will be the legal employer of temporary workers, many of whom will be students and graduates of KCL.
The Contractor needs to deliver a service of which the Authority has seven essential requirements:
Requirement 1: An existing, reliable and well-proven web-based portal.
Requirement 2: Comprehensive HR management of the temporary workers.
Requirement 3: Comprehensive payroll services for the temporary workers.
Requirement 4: Handling all aspects of pension provision for the temporary workers.
Requirement 5: The provision of suitable electronic records that record the cost of temporary workers engaged by hiring departments within KCL and/or engaged by external entities.
Requirement 6: Customer service, HR Business Partner support, and monitoring service quality.
Requirement 7: Planning and implementing orderly transition arrangements from KCLs current arrangements to the new Talent Bank.
The delivery of all relevant legal compliance and following generally-accepted good practice are cross-cutting themes that need to be delivered across the above7 requirements. In particular, relating to employment legislation, HMRC requirements, UK Visas and Immigration (UKVI) requirements and equality and diversity.
II.1.6)Common procurement vocabulary (CPV)
48450000, 79631000, 79211110
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
It is envisaged that King’s College London may use Newco to provide the same services to other Universities and King?s Health Partners once the contract is embedded.
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As stated in the tender and supporting documentation.
As stated in the tender and supporting documentation.
Minimum level(s) of standards possibly required:
As stated in the tender and supporting documentation.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 3.11.2014 – 12:45
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: King’s Procurement staff only.
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: This is the first time it will be let. The initial term of the contract is 3 years and then there is an option to extend for up to 3 years — 1 year at a time.
VI.2)Information about European Union funds
VI.4.1)Body responsible for appeal procedures
Royal Courts of Justice
WC2A 2LL London
VI.5)Date of dispatch of this notice: