Tender for Integrated Sexual Health Service York

Tender for Integrated Sexual Health Service York

City Of York Council intends to commission a broad range of services within 1 effective Integrated Sexual Health Service.

United Kingdom-York: Health services

2014/S 177-313237

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of York Council
West Offices, Station Rise
Contact point(s): Mark Woolford
YO1 6GA York
Telephone: +44 1904552237
E-mail: mark.woolford@york.gov.uk

Internet address(es):

General address of the contracting authority: www.york.gov.uk

Address of the buyer profile: http://yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Integrated Sexual Health Service.

II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UKE21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

City Of York Council intends to commission a broad range of services within 1 effective Integrated Sexual Health Service.
This service will include;
— A specialist sexual health service (delivering joined up complex and non-complex STI screening and treatment, contraception and Chlamydia screening and treatment services with a focus on young people), which will provide clinical leadership for and manage:
— A community outreach sexual health service for ‘most at risk’ populations such as MSM, black Africans and sex workers
— A support service for people living with HIV.
Key service outcomes
The Integrated Sexual Health Service will support delivery against the three main sexual health Public Health Outcome Framework measures:
— Under 18 conceptions,
— Chlamydia diagnoses (15-24 year olds),
— People presenting with HIV at a late stage of infection.
The Integrated Sexual Health Service will contribute to the following indicators which are monitored by the City of York Council to measure the effectiveness of delivery of the local sexual health system.
— The incidence of sexually transmitted infections (STIs) in York,
— The incidence of STIs in people under 19 years,,
— The chlamydia diagnostic rate for those aged 15-24 (target 2 300 per 100,000 15-24 year olds),
— The rate of under 18 conceptions/1000 women aged 15-17,
— The number of abortions and repeat abortions in York,
— The percentage of HIV diagnoses considered as late diagnoses (defined as measured by the CD4 count of less than 350 mm³).
Contract value and contract period
It is intended that the contract will commence in July 2015 for an initial duration of 3 years with the option for the City of York Council to extend the contract for a further 2 x 12 month periods. The maximum budget provision for an integrated sexual health service on behalf of the City of York Council would be 1 500 000 GBP per annum. Bidders who submit bids in excess of this price will be automatically eliminated from the process and not considered for the contract.

TUPE may apply to this service/contract so please be aware that if TUPE applies it will be contractor to contractor and as such bidders must seek their own legal advice. Workforce information from the current service providers will be released to those bidders that have passed the PQQ evaluation criteria and achieved the PQQ minimum quality threshold score, on receipt of a signed confidentiality agreement emailed to Mark Woolford atmark.woolford@york.gov.uk

The TUPE workforce information contains staffing information supplied by the existing service providers where the current providers believe TUPE may apply. Please note that the TUPE information relates to existing arrangements which currently cover both the North Yorkshire and City of York Council areas. As a result, in some cases the information may relate to both North Yorkshire and York.
Note that City of York Council does not guarantee the accuracy of the information provided and that the successful bidder will be provided with employee liability information by the current providers in accordance with the TUPE Regulations 2006. The provision of this information does not amount to a discharge of those obligations on behalf of the current providers.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 4 500 000 and 7 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to Invitation to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to Invitation to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to Invitation to tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to the Invitation to tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 143-257095 of 29.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested parties can download the pre qualification questionnaire and tender documentation directly from www.yortender.co.uk by using the scheme ID 9L9D-RJ806Y. Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV.3.4. Late submissions will not be accepted.

City of York Council have included within the Invitation to tender documents the requirement for bidders to comply with offering the Living Wage to their employees who receive the minimum wage who would be directly employed in the delivery of the Integrated Sexual Health Service in order to be considered for this contract. There is also the requirement for bidders to assist City of York Council in relation to the White Ribbon Campaign to ensure the City of York Council complies with its obligations as a White Ribbon City. In regards to these requirements the City of York Council will assess the responses to these requirements on a Pass/Fail evaluation criteria basis as defined within the Invitation to tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.
The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or areat risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: