Tender for Integrated Sexual Health System

Tender for Integrated Sexual Health System

The following outcomes that the new system will be expected to achieve are: Increased knowledge and awareness of issues around relationships and sex in young people and those at highest risk of sexual ill health, Reduced sexual health inequalities amongst key target groups.

United Kingdom-Stafford: Miscellaneous health services

2014/S 129-231030

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire Procurement
Wedgwood Building, Tipping Street
For the attention of: Lisa Dobric
ST16 2DH Stafford
Telephone: +44 1785278192
E-mail: lisa.dobric@staffordshire.gov.uk
Fax: +44 1785278286

Internet address(es):

General address of the contracting authority: www.staffordshire.gov.uk/purchasing

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Integrated Sexual Health System (ISHS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services

NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Staffordshire is undergoing a transformation in its approach to improving sexual health across the population.
As part of these changes, we wish to work with organisations who share our ambition to develop an integrated sexual health system (ISHS) model. The ISHS shall consider all activity to be prevention and aims to: promote a culture of good sexual health, shift resources from treatment to prevention and focus on outcomes and wider well-being. We want to ensure open access to services, where the majority of sexual health and contraceptive needs can be met at one site, usually by one health professional, in services with extended opening hours and accessible locations. The offer around universal and targeted prevention shall develop considerably over the term of the contract.
We will hold just one contract with a ‘prime’ provider across southern Staffordshire (i.e. the districts of Lichfield, Tamworth, East Staffs, Cannock, Stafford and South Staffs).
The “prime” provider shall be responsible for ensuring that sexual health promotion, information, advice and guidance, and services are provided through a range of qualified providers from the statutory and 3rd sectors.
Staffordshire County Council is working with Stafford and Surrounds CCG (on behalf of East Staffordshire CCG, South East Staffordshire CCG, Cannock Chase CCG and Stafford and Surrounds CCG) and NHS England with the aim of integrating the commissioning of termination services and HIV treatment services as part of the ISHS. The budget available for these system elements are included in the maximum budget value of the total contract. The annual values are shown below.
The Authority – minimum annual budget GBP 4,802,718 and maximum annual budget is GBP 5,811,288
Stafford and Surrounds CCG (starting 1.4.2016) maximum annual budget GBP 783,278*
NHS England – Maximum annual budget GBP 304,149*
Total range GBP 4,802,718 – GBP 6,898,715
* Inclusion of Stafford and Surrounds CCG and NHS England to be confirmed
Upon award of the contract, business cases, based on the successful Prime Provider submission, will be developed for Stafford and Surrounds CCG and NHS England to include termination Services and HIV treatment Services in the ISHS and secure funding.
The following outcomes that the new system will be expected to achieve are:
— Increased knowledge and awareness of issues around relationships and sex in young people and those at highest risk of sexual ill health,
— Reduced sexual health inequalities amongst key target groups,
— Increased uptake of effective methods of contraception,
— Reduction in unwanted pregnancies in all ages,
— Improved well-being in those at highest risk of sexual ill-health,
— Contribute to the development of evidence-based practice.
The system must operate an open access policy regardless of residence of the patient.
It is estimated that the Contract will commence in April 2015.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 38 421 741 and 54 549 886 GBP

II.2.2)Information about options

Options: yes
Description of these options: Initial period is from 1.4.2015 to 31.3.2020 with three 12 month options to extend.
Therefore options may be taken up from 1.4.2020 to 31.3.2021, 1.4.2021 to 31.3.2022 and 1.4.2022 to 31.3.2023.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the County Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract.
Financial checks will be undertaken for economic operators using one or more of the Councils current financial assessors; n2check (www.n2check.com), Dun & Bradstreet (www.dnb.co.uk), Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Any economic operator being given an ABOVE AVERAGE/HIGHER THAN AVERAGE RISK rating or poorer, by one or more of the assessors used, may be rejected.Note:
It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct.
Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the PQQ. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors.
For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last three years.
The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP
Employers Liability 10 000 000 GBP
Professional Indemnity 2 000 000 GBP

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Providers must score a minimum of 70 percent overall in the final ranking percentage. PQQ evaluation criteria is as follows:
— Collaboration with the Commissioner – 15 %,
— Sub-contracting, Consortia/Collaboration/Joint Venture. Developing care pathways – 20 %,
— Relevant or related experience – 10 %,
— Quality and Performance – 10 %,
— Shifting the focus to prevention – 25 %,
— Experience of mobilisation – 20 %.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.8.2014 – 16:30
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.8.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 11.8.2014 – 12:00


Staffordshire County Council Offices.


Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Attendance is limited and members of authorities staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

IV.3.2) Previous publication(s) concerning the same contract
Prior information notice

Notice number in the OJEU: 2014/S 000-065394 of 1.5.2014

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Staffordshire Procurement
Wedgwood Building, Tipping Street
ST16 2DH Stafford

Body responsible for mediation procedures

Staffordshire Procurement
Wedgwood Building, Tipping Street
ST16 2DH Stafford

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender, and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Staffordshire Procurement
Wedgwood Building, Tipping Street
ST16 2DH Stafford

VI.5)Date of dispatch of this notice: