Tender for Legal Case Management System

The system must be externally hosted, have integrated document management system functionality.

United Kingdom-London: IT services: consulting, software development, Internet and support

2017/S 184-377235

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City of London Corporation
Guildhall
London
EC2P 2EJ
United Kingdom
Telephone: +44 2076061187
E-mail: Alex.lindsay@cityoflondon.gov.uk
NUTS code: UKI

Internet address(es):Main address: https://www.cityoflondon.gov.uk/

Address of the buyer profile: www.capitalesourcing.com

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.capitalesourcing.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Legal Case Management System.

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

City of London Corporation requires an integrated legal case management system. The system must be externally hosted, have integrated document management system functionality, comply with current ICT and data security standards and fit with the City of London’s operating systems and software.

II.1.5)Estimated total value

Value excluding VAT: 290 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

1. Window 10 Enterprise — Version 1607 (Build 14393. 1593)

2. Microsoft Office 365 ProPlus — Version 1607 (Build 8229.2086)

3. Internet Explorer 11 — Version 11.1593.14393.0

4. Connected Services — OneDrive and SharePoint Server 2010

The City of London Corporation are interested to receive bids from experienced providers that can deliver a system that meets our requirements.

The budget stated in this notice is the maximum budget available. It is anticipated that the system will require a maximum of 90 000 GBP for implementation costs and a maximum of 20 000 GBP per annum for ongoing maintenance and support costs. Full costs will need to submitted at ITT stage.

The contract term is for an initial 5 year period, with the option to extend for up to a further 5 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/10/2017

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

1. To express an interest and to receive information about this procurement suppliers must register on the e-tendering system: www.capitalesourcing.com and submit an SQ no later than 10:00 on 23.10.2017.

2. The guidance pack for the SQ is accessible via the Portal.

3. Suppliers are requested to submit any queries in relation to this project, the SQ, this notice or the tender documentation via the Portal.

4. It is anticipated that the ITT will be issued to shortlisted applicants on or around 6.11.2017. The Authority reserves the right to vary this date and any other time-scales or arrangements whether set out in this notice or identified later.

5. All applicants are solely responsible for their costs and expenses in relation to this procurement.

6. The Contracting Authority reserves the right to suspend or abort the procurement at any time prior to award in the event that the ESF funding application is not successful.

VI.4)Procedures for review

VI.4.1)Review body

High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000

VI.4.2)Body responsible for mediation procedures

High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Information is set out in the Procurement Documentation.

VI.4.4)Service from which information about the review procedure may be obtained

High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000

VI.5)Date of dispatch of this notice:

22/09/2017