Tender for Lone Worker Safety System and SEND device plus service

Tender for Lone Worker Safety System and SEND device plus service

To support Forestry Commission operations the intention is to award a contract for the supply and operation of a Lone Worker Safety System (Lot 1) and SEND (Satellite Emergency Notification Device) devices (Lot 2) plus associated services.

United Kingdom-Edinburgh: Electronic message and information services

2014/S 076-131922

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission
231 Corstorphine Road
EH12 7AT Edinburgh
UNITED KINGDOM
E-mail: lwt@forestry.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.forestry.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: FORESTRY
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Lone Worker Safety System and SEND device plus service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Various locations throughout the UK.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To support Forestry Commission operations the intention is to award a contract for the supply and operation of a Lone Worker Safety System (Lot 1) and SEND (Satellite Emergency Notification Device) devices (Lot 2) plus associated services.
For the Lot 1 requirements the service will utilise the Mobile Phone Network as the primary communications gateway offering users controlled access to the Lone Worker Safety System via a managed bureau service operating as an Alarm Receiving Centre.
For the Lot 2 requirements the service will utilise a SEND based technology plus the supporting Alarm Receiving Centre.
II.1.6)Common procurement vocabulary (CPV)

64216000, 64212000, 32531000, 71317200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Our intention is to award this contract to suppliers who are able to provide access to a Lot 1 – Lone Worker Safety System and Lot 2 – SEND device supply plus service that satisfies the needs of the FC throughout the UK for an initial period of 2 years with the option to extend for a further 2 years, reviewed annually (2+1+1) subject to Forestry Commission’s requirements and satisfactory contract performance.
Estimated Value of each Lot
Lot 1 Value = Lone Worker Safety System in the region of GBP 320,000 – based on an estimate of 1 200 per month. However the FC reserves the right to vary the actual level of subscriber numbers based on operational requirements.
Lot 2 Value = SEND device plus support service in the region of GBP 120,000 based on the initial estimate of 175 devices. However the FC reserves the right to vary the actual level of subscriber numbers based on operational requirements. The number of devices required could increase to approximately 350 devices over the life of the contract taking the value of Lot 2 in the region of GBP 240,000.
Estimated value excluding VAT:
Range: between 440 000 and 560 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lone Worker Safety System

1)Short description

For the Lot 1 requirements the service will utilise the Mobile Phone Network as the primary communications gateway offering users controlled access to the Lone Worker Safety System via a managed bureau service operating as an Alarm Receiving Centre.
2)Common procurement vocabulary (CPV)

64216000, 64212000, 71317200

3)Quantity or scope

To ensure the adoption of a common standards approach the supplier will provide a Lone Worker Safety System that makes use of a Mobile Phone in conjunction with a common Bureau Management support system (an Alarm Receiving Centre – ARC). The FC already has a significant investment in mobile-based technologies including standard handsets and Blackberry devices and it is anticipated that the Lone Worker Safety System will embrace the existing mobile phone architecture. The proposed system (“The Primary System”) shall be scaleable, flexible and adaptable to the ever-changing operational requirements of the FC.
All operations are subject to a formal Health and Safety Risk Assessment, however not all field-based staff require access to a Lone Worker Safety System on a daily basis. For this reason, although the maximum subscriber base equals 1200+ users it is anticipated the use of the Lone Worker Safety System will be on a concurrency basis with subscriber levels equal to an average of 162 staff members per day. In addition the maximum number of subscribers has been calculated as 324 per working day (Monday to Friday). Note that both the maximum subscriber base and average user concurrency levels are estimates that may increase or decrease subject to changing FC requirements, objectives, staffing levels etc.
Estimated value excluding VAT: 320 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: SEND (Satellite Emergency Notification Device) devices plus associated services.

1)Short description

For the Lot 2 requirements the service will utilise a SEND based technology plus the supporting Alarm Receiving Centre
2)Common procurement vocabulary (CPV)

32531000, 71317200

3)Quantity or scope

It is anticipated the Primary System shall support the majority of the FC’s operational needs. However where the risk assessment process identifies a higher degree of risk of injury then the requirement to directly “track” the individual throughout their operational activity is justified. Under these circumstances the use of a SEND device (Satellite Emergency Notification Device) utilising only Satellite networks (not GSM based technologies) for all Health and Safety communications is the approved chosen technology.
To support emergency situations this “tracker” based system (“The Secondary System”) shall utilise a similar bureau management ARC service. The Secondary System to be made available as a separate device to augment the Primary System as required. Where an individuals job function and risk assessment has justified the requirement for Secondary System access then the device will be allocated on either an individual or pool basis.
Estimated value excluding VAT:
Range: between 120 000 and 240 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CP2014/01
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.6.2014 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.4.2014