Tender for Master Planning Services in London

Tender for Master Planning Services in London

Old Oak and Park Royal Master-planning Services.

United Kingdom-London: Architectural and related services

2016/S 105-187816

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House, 42- 50 Victoria St
Contact point(s): Transport for London
For the attention of: Parveen Khaila
SW1H 0TL London
E-mail: parveenkhaila@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://https://eprocurement.tfl.gov.uk

Electronic access to information: http://https://eprocurement.tfl.gov.uk

Electronic submission of tenders and requests to participate: http://https://eprocurement.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Other: development corporation

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Old Oak and Park Royal Development Corporation
Greater London Authority, City Hall, The Queen’s Walk
SE1 2AA London

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

TfL92289 — Old Oak and Park Royal Master-planning Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The OPDC are looking for an organisation to provide Master-planning Services.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

OPDC is looking to appoint a team that will deliver a master-plan for Old Oak that is both bold in its ambition and deliverable, in order to ensure that the potential of this major opportunity is realised.
OPDC’s objectives for this commission are to:
— Establish a master-plan which is commercially viable, technically deliverable, and reflects the quality and sustainability aspirations set out in the Local Plan and related studies, to support OPDC’s role as landowner;
— Build confidence within the market by securing an outline planning permission for the comprehensive and ambitious redevelopment of Old Oak;
— Establish an overarching vision for the Old Oak area shared by partners and stakeholders, and which provides a clear context for third party developers to ensure their schemes are fully integrated with the wider place being created;
— Inform OPDC planning policy;
— Meet MoU requirements for an Old Oak master-plan to be prepared, linked to the transfer of publicly owned land to OPDC.
As part of this commission, OPDC will be expecting the master-planning team to work collaboratively with OPDC’s commercial/property and infrastructure advisors to provide information to feed into their iterative financial appraisals of the master-plan. In addition, the team will work collaboratively with surrounding landowners who have significant landholdings, and other emerging delivery agents such as HS2, TfL and Network Rail to ensure all development proposals will ultimately be fully integrated.
This work will ultimately support OPDC in bringing forward the timely delivery of 1 000s of jobs and homes, to create an exemplar new community and to make the most of this significant opportunity.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see ITT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see ITT.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see PQQ and ITT Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see PQQ Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ and ITT Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 8
Objective criteria for choosing the limited number of candidates: Please see PQQ and ITT Documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 050-900573 of 4.5.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.6.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is a competitive procurement conducted in accordance with the Public Contracts Regulations 2015. Responses to the PQQ will be used as the 1st stage of the selection process to identify companies to be invited to submit a tender. Companies that meet the requirements will be invited to participate in the 2nd stage (Invitation to Tender) of the procurement.

Transport for London (TfL) is undertaking this procurement on behalf of the Old Oak and Park Royal Development Corporation (OPDC).
Organisations interested in being considered for the tender for this opportunity should express their interest by means of completing a Pre-Qualification Questionnaire (PQQ) detailing their capabilities. This document is available through the TfL eTendering portal.
Register your organisation on the TfL eTendering portal (this is only required once). If you have already registered there is no need to do so again, otherwise the instructions for registration are as follows:

— Browse to the eTendering portal: https://eprocurement.tfl.gov.uk/epps/home.do

— Click the ‘Register as a Supplier’ link and follow the instructions.
If you require any further assistance use the online help, or the Help desk is available Mon-Fri (8:00-17:00) on:

— Email: tfl-eproc-helpdesk@eurodyn.com

— Phone. 0800 0 740 503.
Once you have completed the above registration process, you will be able to find the PQQ for this Notice. The Contract resulting from this call for competition may be awarded by and may be for the benefit of TfL and the OPDC as listed above. The Contracting Authority reserves the right to award the Contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in pound sterling and all payments under the Contract will be made in pound sterling.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Transport for London
Commercial Services, 16th Floor, Windsor House, 42-50 Victoria Street
SW1H 0TL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Transport for London (TfL) will incorporate a standstill period of at least 10 calendar days when information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from TfL before the Contract is entered into. Applicants have 2 working days from notification of the award to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period.
Such additional information should be requested from the address in I.1) above. If an appeal regarding the award of a Contract has not been successfully resolved, the Public Contracts Regulations 2015 (R 86/87) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action to the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). If a Contract Award has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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