Tender for Multi Functional Devices and Print Management Software

Tender for Multi Functional Devices and Print Management Software

Maintenance and support of our existing suit of Canon multi-functional devices and Uni-flow print management software.

United Kingdom-London: Computer equipment and supplies

2016/S 151-274411

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Family Mosaic Housing
Albion House, 20 Queen Elizabeth Street
For the attention of: Areej Shabaa
SE1 2RJ London
United Kingdom
Telephone: +44 2070891160
E-mail: Procurement@familymosaic.co.uk

Internet address(es):

General address of the contracting authority: http://www.familymosaic.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Multi Functional Devices and Print Management Software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Albion House, 20 Queen Elizabeth Street, London, SE1 2RJ.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Family Mosaic is seeking tenders for the maintenance and support of our existing suit of Canon multi-functional devices and Uni-flow print management software.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

We currently have a total of one hundred (100) Canon MFD’s, models and numbers thereof listed below, across 78 sites:
Canon iR-ADV C7280 1;
Canon iR-ADV C7270* 11;
Canon iR-ADV C5250 9;
Canon iR-ADV C5235 3;
Canon iR-ADV C2230 10;
Canon iR-ADV C350 51;
Canon iR-ADV 6255 7;
Canon iR-ADV 4245 8.
Estimated value excluding VAT: 350 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment by invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.9.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 5.9.2016


Albion House, 20 Queen Elizabeth Street, London, SE1 2RJ.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Company Secretary,
Director Level Witness.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Family Mosaic reserves the right to stop the procurement for any reason at any time and will clearly notify all parties interested with their reason.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
WC2A 2LL London
United Kingdom
Telephone: +44 207947600

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Family Mosaic shall comply with the requirements of Regulation 29A and 32 of the Public Contracts Regulations 2006 (which incorporates Directive 2004/12/EC of the European Parliament and of the Council into English law) as amended to incorporate the requirements of the Remedies Directive (2007/66/EC of the European Parliament and of the Council) when notifying economic operators of the outcome of this procurement.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
SW1A 2AS London
United Kingdom

VI.5)Date of dispatch of this notice:



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