Tender for Multi Modal Integrated Command and Control System

Tender for Multi Modal Integrated Command and Control System

Transport for London (TfL) is looking to replace the existing Command and Control / Incident Management systems used by TfL’s emergency control rooms based at the Surface Transport and Traffic Operations Centre at Palestra (CentreComm) and London Underground Control Centre (LUCC).

United Kingdom-London: IT services: consulting, software development, Internet and support

2014/S 045-076269

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London (Information and Communications Technology)
Windsor House 42-50 Victoria St.
Contact point(s): Transport for London
For the attention of: Christopher Carroll
SW1H 0TL London
E-mail: christopher.carroll@tfl.gov.uk

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Other: Public Transport
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

Multi Modal Integrated Command and Control System (MICCS)
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Transport for London (TfL) is looking to replace the existing Command and Control / Incident Management systems used by TfL’s emergency control rooms based at the Surface Transport and Traffic Operations Centre at Palestra (CentreComm) and London Underground Control Centre (LUCC). CentreComm’s primary purpose is to provide an emergency control centre for London Buses contracted bus network. It is co-located with the Metropolitan Police’s traffic control Metrocomm and Transport for London’s LSTCC centre which control London’s traffic lights and traffic flow. Should an incident require an emergency response such as, but not limited to, road closures, accidents, robberies, theft, vandalism or assault; CentreComm will initiate an emergency response such as calling the emergency services or diverting buses as appropriate. CentreComm was initially conceived in 1979 and consisted of a mere handful of people equipped with two-way radios and paper records. In 2009 CentreComm celebrated 30 years of assisting London’s bus network. In 2013 they have constant radio contact with all 8500 buses on the network via the iBus radio system. Through GPS fitted to each of London’s Buses they can monitor their location at all times. CentreComm operates on a 24 hours a day 364 days a year basis, with Christmas Day being the only day it is closed. For bus drivers, conductors and passenger assistants their services are activated via the iBus system by initiating a code red (emergency) or code blue (information) call. For garage based bus operator staff they are contacted via the telephone or by email. TfL London Underground Control Centre (LUCC) maintains an overview of the status of the London Underground network and takes immediate action where required to mitigate the effects of any incident. During incidents escalated to the LUCC, its supports the Line Control Centres by summoning and liaising with the emergency services, arranging alternative travel including emergency bus services and organising emergency on-site catering, while disseminating real-time service information. The LUCC ensures that senior managers/directors are kept informed of the progress of serious incidents, deciding when to escalate the level of response to an incident, to other senior manager levels. The LUCC are responsible for sending emergency messages to the Line Control Centres, in the event of a network wide incident. The replacement solution should be able to meet the current functional requirements of both control centres, but be capable of future expansion to incorporate additional functionality as a result of expansion of the role of the control centres, or additional capacity required to operate the business more effectively
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT
Range: between 1 000 000 and 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To express an interest in this tender, the company needs to be registered on the TfL etendering portal. To register or to
check if you are already registered log on to ttp://www.tfl.gov.uk/eprocurement.

It is important that suppliers read the instructions carefully on the home page before proceeding with a registration.
To be considered for this opportunity, the company must first complete the PQQ (eligibility criteria) condition of
A supplier guidance document is attached within the “opportunity documents” section, this will give instructions to facilitate
the submission.
If you require any further assistance please consult the online help, contact the etendering help desk or send a message
the contracting authority via the clarifications area on the etendering portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally
required to supply copies of at least three years of their
audited accounts. Services of an independent third party
financial assessment agency may also be used.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the
requirements are met: Interested parties will be required to
undergo assessment via a prequalification questionnaire
and ITN if invited at a later stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2014 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiariesand/or the GLA or any other authority that is subject to the requirements of either EU Directive 2004/17/EC or 2004/18/ EC. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English.
Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp

Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.Data Transparency: The UK government has announced its commitment to greater data transparency. Accordingly TfL reserves the right to publishing its tender documents, contracts and data from invoices received. In so doing TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers.
That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to appeal the award decision before the contract is entered into. The Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or areat risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.3.2014