Tender for Plants Trees and Shrubs

Tender for Plants Trees and Shrubs

The supply of plants, shrubs and Trees to Rotherham MBC.United Kingdom-Rotherham: Tree-nursery products

2014/S 046-076702

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rotherham MBC
Central Procurement Team, Resources, Riverside House, Main Street
For the attention of: Mrs Andrea Gater
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709255304
E-mail: andrea.gater@rotherham.gov.uk

I.2)Type of the contracting authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Plants Trees and Shrubs 13-015.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Rotherham Metropolitian Council.
NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 292 000 GBP

II.1.5)Short description of the contract or purchase(s)

The supply of plants, shrubs and Trees.
II.1.6)Common procurement vocabulary (CPV)

03450000, 03452000, 77211500, 03121100, 03451000, 03451100, 16130000, 24454000, 03451300

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Rotherham Metropolitan Borough Council (RMBC) is seeking expressions of interest from suppliers who are able to supply a variety of Plants Trees & Shrubs including Semi Mature Trees. The successful supplier/s will be required to provide a quick turn around and be able to accommodate quick unscheduled deliveries to sites throughout the Borough of Rotherham.
The agreement will be split into three lots as follows:
Lot 1
The supply of Seasonal Bedding Plants
Lot 2
The supply of Trees and Shrubs
Lot 3
The supply of Semi Mature Specialist Trees
The framework will be awarded initially for a period of 12 months with the option to extend at the sole discretion of RMBC for a further three 12 month periods, each on a year by year basis.
The total spend over the 48 month contract period is expected to be 292,000 GBP however this does not carry any guarantee of turnover and any estimated volume of business is indicative and may vary upwards or downwards depending on Rotherham Council’s actual future needs. The approximate spend across the three lots is as follows:
Lot 1 – GBP 156,000 over the agreement period (GBP 39,000 per annum),
Lot 2 – GBP 84,000 over the agreement period (GBP 21,000per annum),
Lot 3 – GBP 52,000 over the agreement period (GBP 13,000annum).
This invitation is made on behalf of Rotherham Borough Council and all of the other local authorities in the United Kingdom (collectively described where the context requires as “the Contracting Authorities”) who may wish to utilise the services of the successful Tenderer (s).’
‘The agreement will be a framework agreement let by Rotherham Borough Council for the benefit of Rotherham Borough Council and other Contracting Authorities who may wish to call-off orders under the agreement. Rotherham Borough Council will be a central purchasing body for this purpose.
The Contracting Authorities who will be entitled to call-off orders under the agreement are all of the local authorities in the United Kingdom, details of which can be found in the Municipal Yearbook published by Hemming Information Services, a division of the Hemming Group Limited, whose e-mail address is: myb@hgluk.com.’

Estimated value excluding VAT: 292 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Seasonal Bedding Plants

1)Short description

The supply of Seasonal Bedding Plants.
Lot 1 – GBP 156,000 over the agreement period (GBP 39,000 per annum).
2)Common procurement vocabulary (CPV)

03450000, 03452000, 77211500, 03121100, 03451000, 03451100, 16130000, 24454000, 03451300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Trees & Shrubs

1)Short description

The Supply of Plants, Trees & Shrubs.
Lot 2 – GBP 84,000 over the agreement period (GBP 21,000 per annum).
2)Common procurement vocabulary (CPV)

03450000, 03452000, 77211500, 03121100, 03451000, 03451100, 16130000, 24454000, 03451300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Semi Mature Specialist Trees

1)Short description

The supply of Semi Mature Specialist Trees
Lot 3 – GBP 52,000 over the agreement period (GBP 13,000 annum).
2)Common procurement vocabulary (CPV)

03450000, 03452000, 77211500, 03121100, 03451000, 03451100, 16130000, 24454000, 03451300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
As detailed in the PTQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
As detailed in the PTQ.
Minimum level(s) of standards possibly required: As detailed in the PTQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
As detailed in the PTQ.
Minimum level(s) of standards possibly required:
As detailed in the PTQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in the Pre Tender Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13-015 Plants Trees & Shrubs.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.4.2014 – 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Buying for other bodies.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Simon Bradley
Riverside House Main Street
S601AE Rotherham
UNITED KINGDOM
E-mail: simon.bradley@rotherham.gov.uk

Body responsible for mediation procedures

Simon Bradley
Riverside House Main Street
S60 1AE Rotherham
UNITED KINGDOM
E-mail: simon.bradley@rotherham.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Procurement
Riverside House Main Street
S60 1AE Rotherham
UNITED KINGDOM
E-mail: simon.bradley@rotherham.gov.uk

VI.5)Date of dispatch of this notice:4.3.2014