Tender for the Provision of a Lift Maintenance Framework

Tender for the Provision of a Lift Maintenance Framework

The Housing Executive wishes to procure suitably qualified and competent persons to provide comprehensive lift maintenance, repair and call out service throughout Northern Ireland. 

United Kingdom-Belfast: Lift-maintenance services

2014/S 122-217439

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Housing Executive
6th Floor, Housing Centre, 2 Adelaide Street
Contact point(s): NIHE, Corporate Procurement Department
For the attention of: Procurement Manager
BT2 8PB Belfast
UNITED KINGDOM
Telephone: +44 2890318491
E-mail: procurement@nihe.gov.uk
Fax: +44 2890318690

Internet address(es):

General address of the contracting authority: http://nihe.gov.uk

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Provision of a Lift Maintenance Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Housing Executive wishes to procure suitably qualified and competent persons to provide comprehensive lift maintenance, repair and call out service throughout Northern Ireland. Some of the 85 lift units have on going service maintenance contracts which will expire at different stages during the running of the framework. The number of lift units to be maintained will increase in each year of the four year framework until all 85 lift units across 34 multi-storey tower blocks of the Housing Executive are included. The stock will be split into two separate Lots and require the following work to be undertaken as part of the service:-
— Provision of continuous maintenance of all lifts throughout the service period
— Undertake Major Service to all lifts at 6 monthly intervals
— Assessment and completing repairs to lifts, including the provision of parts
— Response to call outs 24hrs/day, 7days/week
— Installation of new Lift Communication/Autodialer systems
— Testing of lifts as directed by the Housing Executive
In exceptional or emergency situations (as specified in the contract documentation), the Housing Executive may require the provision of lift maintenance services in the Lot area adjacent to the Contractor’s appointed Lot.
The work will be carried out in accordance with the Housing Executive’s planned programme of maintenance set out in the specification, response requirements requested through Job Request and instructions issued from time to time by the Housing Executive during the Service Period.
The Framework will run for four years. Two Contractors, one for each Lot, will be appointed to Term Service contracts for a period of two years with an option to extend for a further one year and a further option to extend for another 12 month period.
The Service will occur in occupied tower blocks and in some cases in and around dwellings occupied by persons with disabilities and special needs.
The provision of the Service is required during Normal Working Hours (09:00 – 20:00) Monday to Friday and (09:00 – 13:00) on Saturdays and includes the provision of an emergency response service outside Normal Working Hours so that total cover is given 24 hours per day, every day of the year for the duration of the contract awarded. This includes all weekends and holiday periods.
Further details of the Housing Executive’s requirements are set out in the documentation available from the contact point set out at I.1) above.

II.1.6)Common procurement vocabulary (CPV)

5075000045313100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Housing Executive currently estimates that the value of the services for the duration of the framework agreement will be between GBP 1 000 000 and GBP 1 200 000.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Housing Executive reserves the right to require guarantees or other security from tenderers to secure proper performance of the contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Housing Executive reserves the right to require parties to take a particular legal form upon contract award or to require that one party has primary liability or to require each party to be jointly and severally liable. The Housing Executive reserves the right to require collateral warranties, parent company guarantees and / or performance bonds as applicable are entered into.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See contract documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 and as set out in the ITT and other documentation available from the address specified in Section I.1

(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the ITT and other documentation available from the address specified in Section I.1

(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

Minimum level(s) of standards possibly required: As set out in the ITT and other documentation available from the address specified in Section I.1

(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 and 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the ITT and other documentation available from the address specified in Section I.1

(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

Minimum level(s) of standards possibly required:
As set out in the ITT available from the address specified in Section I.1

(https://e-sourcingni.bravosolution.co.uk/web/login.shtml)

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CT003

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.8.2014 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All costs of responding to this Notice or participation in this procurement will be borne by the Tenderer.
Until the contract is formalised all discussions will be deemed strictly subject to contract. No formal agreement shall be binding until it has been signed by duly authorised representatives of both parties, or as otherwise advised by the Housing Executive.
The Transfer of Undertakings Protection of Employment Regulations and/or the Service Provision Change (Protection of Employment) Regulations 2006 may apply to the staff/operatives currently engaged in the delivery of these services. Tenderers are required to seek their own advice, make their own investigations (including by seeking information) and include for this in their tenders.
Tenderers will be required to submit:-
(i)A Whole Pricing Document specifying pricing applicable across all lift sites in
Northern Ireland including some notional quantities which will be used for Job Requests
(ii)A Quality Submission to determine membership of the Framework Agreement.
The Lot Pricing Documents will only be issued to Members appointed to the Framework and this second stage will only be assessed following the framework appointments.
The process of allocating the individual Lots is more particularly described in the contract documents. Tenderers should note that no framework member will be awarded more than 1 of the 2 possible Lot Contracts (i.e. there will be a minimum of 2 framework members awarded initial Lot Contracts under the Framework Agreement). As set out in section II.1.5 of this notice, Additional Works in relation to further schemes may be required by the Housing Executive during the framework agreement. In such event, the restriction upon framework members of award of no more than 1 Initial Lot Contract will be amended, and the restrictions detailed fully in the tender documents will apply in their place. Tenderers are asked to note that (subject to the exceptions set out in the contract documents) notwithstanding the foregoing restrictions, in exceptional circumstances and on a temporary basis to provide emergency coverage, a framework member may be required to provide the works in an area adjacent to its lot in return for payment of the framework member’s applicable lot prices for the lot in which it is providing the works. Tenderers should refer to the tender documents for further information.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 3002007812
Fax: +44 2890724799

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals must be lodged in accordance with the ‘Public Contract Regulations 2006 as amended’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 3002007812
Fax: +44 2890724799

VI.5)Date of dispatch of this notice:

24.6.2014