Tender for the Provision of White Goods for the Essential Living Fund

The Council is looking to work in conjunction with a company that can ensure the supply of the required appliances and is able to fit these appliances to a high standard. The winning Bidder must also be able to deliver and fit the appliances at a range of accommodation types across the Borough.

United Kingdom-Southend-on-Sea: Domestic appliances

2014/S 092-161823

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southend-on-Sea Borough Council
Civic Centre
SS2 6ER Southend-on-Sea
UNITED KINGDOM
Telephone: +44 1702534028

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Provision of White Goods for the Essential Living Fund.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKH31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Domestic appliances. Electrical domestic appliances. Electrical domestic appliances for use with foodstuffs. Domestic cooking appliances. Gas appliances.

II.1.6)Common procurement vocabulary (CPV)

39700000, 39710000, 39711000, 39721100, 39721410

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Southend Borough Council administers the Essential Living Fund, which offers practical support to households suffering hardship or crisis. This is achieved by supplying white goods or appliances to successful applicants. The white goods provided include, but is not limited to; fridges, fridge freezers, washing machines, gas cookers and electric cookers.
The Council is looking to work in conjunction with a company that can ensure the supply of the required appliances and is able to fit these appliances to a high standard. The winning Bidder must also be able to deliver and fit the appliances at a range of accommodation types across the Borough. At the time of fitting the scheme related white goods, the winning bidder will be required to remove and dispose of the old appliances in an environmentally responsible manner.
So that Southend Borough Council can monitor the scheme, to ensure it is operating to its full potential; the winning bidder will be required to report back to the Council on the general wellbeing of the recipient and whether or not the white goods are required.
The majority of Applicants that look to avail themselves of the scheme are vulnerable adults, or individuals taking up a new tenancy after a period in an institution or hostel. This contract represents a vital aspect of community support as it enables vulnerable people and prevents isolation, homelessness and reliance on supported accommodation.
The cost for all white goods provided under the Essential Living Fund is currently funded by Central Government. The scheme is confirmed to run until the end of March 2016. Therefore the contract term is limited to this timeframe. However, a possible contract extension will be included in the event that the scheme is either extended by Central Government or the Council is able to provide funding for the scheme beyond 1.4.2016.

To request the Tender Documents in relation to this Tender, please email; eprocurement@southend.gov.uk

Closing date To request these documents is 9.6.2014.
Estimated value excluding VAT:
Range: between 170 000 and 200 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 19 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.6.2014 – 17:00

IV.3.4)Time limit for receipt of tenders or requests to participate

16.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:

https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=98410698

GO Reference: GO-201459-PRO-5659163

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.5.2014