Tender for Research Information System

Tender for Research Information System

The University of Manchester is looking to improve its research information systems capability to support achievement of the University of Manchester Strategic 2020 Plan to: Achieve research of the highest quality. – Support and develop excellence in people.

United Kingdom-Manchester: Software programming and consultancy services

2013/S 216-375440

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Manchester
Oxford Road
Contact point(s): Sackville Street Building
For the attention of: Stuart Misson
M13 9PL Manchester
UNITED KINGDOM
Telephone: +44 1612756008
E-mail: stuart.misson@manchester.ac.uk
Fax: +44 1612752961

Internet address(es):

General address of the contracting authority: www.campus.manchester.ac.uk/procurement

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofmanchester/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Academic (Higher Education)
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Current Research Information System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKD31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Research is defined by HEFCE as a process of investigation leading to new insights, effectively shared. It includes work of direct relevance to the needs of commerce, industry, and to the public and voluntary sectors; scholarship; the invention and generation of ideas, images, performances, artefacts including design, where these lead to new or substantially improved insights; and the use of existing knowledge in experimental development to produce new or substantially improved materials, devices, products and processes, including design and construction.
– In 2011/12 the University of Manchester’s annual income was £807m, £188m of which was generated via externally funded research grants and contracts. Academic and research staff numbers exceed 5600 and annual research publications and outputs number in the thousands each year.
The University of Manchester is looking to improve its research information systems capability to support achievement of the University of Manchester Strategic 2020 Plan to:
– Achieve research of the highest quality.
– Support and develop excellence in people.
– Have an impact beyond academia, which yields economic, social and cultural benefits.
In addition to meeting our 2020 goals and supporting the actions within our research strategy there are some key requirements the organisation needs to address:
– Achieve optimal public accessibility for our research outputs and information about our research impact.
– Support the transition to open access publishing models for research.
– Improve our ability to monitor and refine research support business processes and service quality.
In order to monitor and support our performance against key performance indicators, intervening where necessary in a timely fashion, we will need robust research information that is more transparent, integrated and accessible than we can currently obtain.
The system must be able to improve our capacity to record, report, analyse and disseminate information across the full lifecycle of research activity from research inputs, through transactions and business processes to outputs, outcomes and impact.
There are four broad areas the CRIS should address:
– Research application initiation and parallel approval workflows.
– Research awards management.
– Research profile and publication management.
– Research activity business intelligence.
The proposed solution from suppliers should be based on an exisiting product. UoM accepts that there will be a requirement for some software development. However we do not wish to engage in a prolong software development cycle for your proposed solution.
One organisation will be selected to design, manufacture/supply and install, test and commission the CRIS solution.
The University has core system which provided HR(ResourceLink) and Financial(Orcale) functions your proposed system should not duplicate this functionality and may be require to pass data to these systems.
II.1.6)Common procurement vocabulary (CPV)

72200000, 48482000, 72600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 180 000 and 750 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All financing conditions and payment arrangements will be set out in the PQQ and tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No legal form is required. Candidates to confirm in PQQ submission if they are applying as a consortium or as a joint venture. If the candidate is a joint venture or consortium, the Contracting Authority shall require members to accept joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates are referred to Regulation 23 of the Public Contracts Regulations 2006 (as amended). Further information will be provided in the PQQ and Tender documentation generally.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates are referred to Regulation 24 of the Public Contracts Regulations 2006 (as amended). Further information will be provided in the PQQ and Tender documentation generally.
Minimum level(s) of standards possibly required: Candidates may be subject to an independent financial check. Further information will be provided in the PQQ and Tender documentation generally.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates are referred to Regulation 25 of the Public Contracts Regulations 2006 (as amended). Further information will be provided in the PQQ and Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 9
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2013/765/CRIS/SM
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 97-165306 of 22.5.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.12.2013 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.12.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority reserves the right to cancel the procurement process at any stage. The Contracting Authority does not accept liability for any cost incurred in tendering.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England & Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England & Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Candidates are referred to the Public Contract Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.11.2013