Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Defence Infrastructure Organisation, DIO
Room W052, Swales Pavilion, Wyton, Huntingdon
Contact point(s): DIO- Commercial 4a 1a
For the attention of: Susan Ray
PE28 2EA Cambs
Telephone: +44 148052451
Fax: +44 1480446637
General address of the contracting authority: General address of the contracting authority: www.mod.uk
Electronic access to information: http://www.mod.uk/DefenceInternet/MicroSite/DIO
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Substitute Service Single Accommodation (SSSA) and Substitute Service Family Accomodation (SSFA) in the United Kingdom of Great Britain and Northern Ireland, the Isle of Man and the Channel Islands.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Residential property renting or leasing services. Information systems. To provide Service personnel in the United Kingdom (UK) of Great Britain and Northern Ireland including the Isle of Man and the Channel Islands, with Substitute Accommodation (both for Single Service Personnel and Service Family Personnel). The requirement, which could be impacted by changes to be implemented as part of the UK Governrment’s New Employment Model (NEM) for Service Personnel, includes but is not limited to sourcing properties; entering into such agreements as required to fulfil the requirement; optimising value for money, showing properties to the prospective occupant; providing an interface between the provider and the occupant; undertaking move-ins, pre move-outs and move-outs; ensuring maintenance is undertaken as necessary; providing a 24/7 helpline facility; providing furniture and furnishings when required; payment of ongoing costs (to include but not be limited to utility costs, lease costs, etc) and reclaiming the same from the Authority in arrears; assessing and setting dilapidations; providing temporary accommodation if Substitute Accommodation is not procured; providing direct access to and use of the Contractor’s Information System from the RLI; complying with the Authority’s standards including but not limited to JSP 604, JSP 440, Security, Technical, Interoperability and Data standards; providing a capability to interface with the Authority’s Management Information System; processing all data under instruction from the Authority in accordance with the Data Proctection Act 1998.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The requirement is for a period of 3 years with the possiblilty of extensions by up to a further 2 years based on need and satisfactory performance.
Estimated value excluding VAT:
Range: between 300 000 000 and 350 000 000 GBP
II.2.2)Information about options
Description of these options: Options to extend by up to a further 2 years.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The successful bidder may be obliged to provide a parent company deed of indemnity in a form to be specified by the MOD.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made subject to satisfactory performance. It is the Authority’s intent to use an electronic payment system.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract will be subject to Baseline Personnel Security Standard (BPSS), checks for Contractor’s personnel.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Prospective tenderers are required to complete a PQQ .
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Set out in PQQ.
Minimum level(s) of standards possibly required: Set out in PQQ.
Information and formalities necessary for evaluating if the requirements are met:
A separate Pre-Qualification (PQQ) exercise will be carried out following receipt of Expressions of Interest. Responses to the PQQ will be subject to evaluation against a pre-set evaluation matrix to identify the companies considered most suitable to be invited to participate.
Minimum level(s) of standards possibly required:
Candidates will be required to demonstrate that they have the appropriate capability, capacity and experience to undertake the work as set out in the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: For further details please see the PQQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
ITT Number DIO Comrcl4a/0003
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.12.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Until Contract end date.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation. Advertising Regime OJEU: – These contract opportunities are published in the Official Journal of the European Union (OJEU) and the MoD Defence Contracts Bulletin. The award of any subsequent contract arising from such requirements is subject to the Public Contracts Regulations 2006. GO Reference: GO-20131030-DCB-5232353
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: