Tender for Secure Offsite Storage of Records and Records Management

2 Lots. Lot 1 Records held in Offsite Storage up to the commencement date of the Contract.

United Kingdom-Armagh: Records management

2017/S 055-101919

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Procurement and Logistics Service
Pinewood Villa, Longstone Hospital, Loughgall Road
Armagh
BT61 7PR
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Business Services Organisation
Belfast
BT2 8DQ
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Ambulance Service Trust
Knockbracken Healthcare Park, Saintfield Road
Belfast
BT8 8SG
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Blood Transfusion Service
Lisburn Road
Belfast
BT9 7TS
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Fire and Rescue Services
1 Seymour Street
Lisburn
BT27 4SX
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Guardian Ad Litem Agency
Centre House, 79 Chichester Street
Belfast
BT1 4JE
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Medical and Dental Training Agency
Beechill House, 42 Beechill Rd
Belfast
BT8 7RL
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Patient Client Council
1st Floor, Ormeau Baths 18 Ormeau Avenue
Belfast
BT2 8HS
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Practice and Education Council for Nursing and Midwifery
Centre House, 79 Chichester St
Belfast
BT1 4JE
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Public Health Agency
Linenhall Street Unit, 12-22 Linenhall Street
Belfast
BT2 8BS
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Regulation and Quality Improvement Authority
9th Floor Riverside Tower, 5 Lanyon Place
Belfast
BT1 3BT
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

NI Social Care Council
Millennium House, 19-25 Great Victoria St
Belfast
BT2 7AQ
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Belfast Health and Social Care Trust
A Floor, Belfast City Hospital, Lisburn Road
Belfast
BT9 7AB
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Northern Health and Social Care Trust
Bretten Hall, Bush Road
Antrim
BT41 2RL
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

South Eastern Health and Social Care Trust
Ulster Hospital, Upper Newtownards Rd
Belfast
BT16 1RH
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Southern Health and Social Care Trust
Craigavon Area Hospital, 68 Lurgan Road
Portadown
BT63 5QQ
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Western Health and Social Care Trust
Altnagelvin Area Hospital, Glenshane Road
Londonderry
BT47 6SB
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses

Regional Health and Social Care Board
12-22 Linenhall Street
Belfast
BT2 8BS
United Kingdom
E-mail: claire.toner@hscni.net
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://etendersni.gov.uk/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Secure Offsite Storage of Records and Records Management Services [847779].

Reference number: 847779

II.1.2)Main CPV code

79996100

II.1.3)Type of contract

Services

II.1.4)Short description:

Secure Offsite Storage of Records and Records Management Services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 2

II.2)Description

II.2.1)Title:

Lot 1 Records held in Offsite Storage up to the commencement date of the Contract

Lot No: 1

II.2.2)Additional CPV code(s)

79996100

II.2.3)Place of performance

NUTS code: UKN0

II.2.4)Description of the procurement:

Secure Offsite Storage of Records and Records Management Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 781 648.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 Records placed in Offsite Storage from the commencement date of the Contract

Lot No: 2

II.2.2)Additional CPV code(s)

79996100

II.2.3)Place of performance

NUTS code: UKN0

II.2.4)Description of the procurement:

Secure Offsite Storage of Records and Records Management Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 531 292.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 12

In the case of framework agreements, provide justification for any duration exceeding 4 years: See tender documents available at (URL) https://etendersni.gov.uk/ep

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/04/2017

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 17/08/2017

IV.2.7)Conditions for opening of tenders

Date: 19/04/2017

Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

In section 1.2, it is stated that this procurement is a joint procedure and contract award is by a Central Purchasing Body. This contract is not a joint contract, it is a Central Purchasing Body Contract operated by BSO PaLS on behalf of the participants listed in section 1.1).

VI.4)Procedures for review

VI.4.1)Review body

Business Services Organisation, PaLS
77 Boucher Crescent
Belfast
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/03/2017

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